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Home My Public Portal AboutDecember 1 2010 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, December 1, 2010 Present: President Russ Evans, Vice President Dr. John Hennette, Secretary Kara Thomas, Tim Trigg, Greencastle Community School Corporation Liaison Kelly Lewis, and Putnam County Library Liaison Wes Wilson Absent: City Council Liaison Phyllis Rokicki Also Present: Gina Ames - Mental Health Association of Putnam County, Assistant Director Troy Scott, Parks & Recreation Director Rod Weinschenk and the participants, siblings and parents of our holiday contests Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President R.Evans and held in the council room at Greencastle City Hall. Awards The following awards were distributed to our holiday program participants: 1. Gingerbread House Contest: Organization First Place: Legacy Lane by residents of Mill Pond Health Campus Individual First Place: Santa's Summer Home by Haylee Romalia Family First Place: Snowball Fun&Bunny Hutch by Seth Lawrence&family Family Second Place: Candy Wonderland by Catherine Weeks&family Family Third Place: A Barnyard Christmas by Kylie Flint and family 2. Brickmania: Santa Claus Challenge First Place 11-17 years: Sedrick&Whitney Weinschenk(tie) Public Input- None Minutes T.Trigg motioned, with second by K.Thomas, to accept the minutes from Wednesday, November 3, 2010 as presented. All Ayes. Claims 1. Transfers — R.Weinschenk presented a list of transfers needed to bring two sections of the general operations budget into the black. On a motion from J.Hennette, second by T.Trigg,the transfers were approved. All Ayes. 2. Claims — The monthly claims were approved on a motion from J.Hennette, second by K.Thomas. All Ayes. Special Park Use Requests Family Connection Walk & 5K Run on January 1st, 2011 — Gina Ames from the Mental Health Association of Putnam County was present seeking permission to hold a fundraiser 5K event on the new Albin Pond Pathway from Deere Meadow to TZ school on Saturday, January 1st, 2011. On a motion from T.Trigg, second by J.Hennette, the board "took off the table"the discussion that was tabled at the last meeting. All Ayes. R.Weinschenk stated that the January 1st event will present some logistic issues in the fact that ... 2010-12-01 Minutes—page two 1. Snow Removal—the pathway isn't scheduled to be cleared from any fallen snow 2. New Year's Holiday — All park personnel will be off Friday, December 31 and Saturday, January 1 3. Vacations — Assistant Director T.Scott and Director Weinschenk are tentatively out of state that weekend attending holiday vacations. After discussing these issues, Ms. Ames acknowledged that outdoor winter activities are difficult to organize and that they have discussed these and presented a flier with verbage to the fact. R. Weinschenk viewed his support of the program to the board, who approved the request. on a motion from T.Trigg, second by K.Thomas. All Ayes. Director's Report 1. Albin Pond Trail Project a. DLZ - Director R.Weinschenk gave a quick review that DLZ should be wrapping up the final paperwork for the Albin Pond and Safe Routes to School Trail Projects. b. Gary Pershing Bench—Director R.Weinschenk reported that Jim Grimes donated two concrete and wooden benches to be placed along the new Albin Pond Trail, one in the name of Gary Pershing. 2. Personnel Evaluations — R.Weinschenk explained to the board that he will be scheduling his personnel evaluation with the Mayor, which also will include: a. Department Personnel Evaluations b. Greatest Departmental Accomplishment for 2010 c. 2011 Goals 3. Recreation Programming a. Brickmania Programs i. Brickmania: Thanksgiving Turkey — Assistant Director T.Scott reported that 10 people attended the Brickmania: Turkey Program, which included a Lego Turkey kit, Lego Figure Pilgrim sugar cookies, and free play time with the department's building blocks. The fee was $10 per person. ii. Brickmania: Lego Christmas — Assistant Director T.Scott reported that a similar program based on the Christmas holiday was going to be scheduled with the board's approval in mid- December. For a fee of $10.00 per person, the program will include a Santa with Sleigh Building Set from Lego, Santa and Mrs. Claus sugar cookies cut from a Lego figure cookie cutter, and free play time with the department's building blocks. iii. Brickmania: It's A Lego Winter! - Assistant Director T.Scott stated he has also scheduled another similar program with a snowman theme in mid-January. For a fee of$10.00 per person, the program will include a Lego Snowman Building Set, Snowman/Snowwoman sugar cookies cut from a Lego figure cookie cutter, and free play time with the department's building blocks. iv. Fee Approval - At this time, Director R.Weinschenk asked the board to approve the fees for the December and January 2010-12-01 Minutes—page three Brickmania Programs, since they were not included at the Spring board meeting and to meet requirements set by the State Board of Accounts. On a motion from T.Trigg, second by K.Thomas the fees were approved for the two programs. All Ayes. 4. Other Upcoming Programs included: a. Snow Sculpture Contest b. Light the Park Fundraiser for Christmas Lights in Robe-Ann Park c. Holidays Around the World d. Phone Calls From Santa 5. Youth Basketball Program Update - Teams have been formed, coaches have been recruited, sponsors are still being secured, and schedules drafted. Next Meeting The next meeting of the Greencastle Board of Park Commissioners will be held Wednesday evening, January 5, 2011 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from J.Hennette, second by T.Trigg, the park board meeting was adjourned at 8:24 p.m. All Ayes. Minutes respectfully submitted by: "'s, Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: • Russell Evans, President Dr. John Hienn` tte, +ice President Haiti iii6071-4.2_, Kara/Thomas, Secretary Tim Trigg r''1 GREENCASTLE PARKS & RECREATION DEPARTMENT ACCOUNTS PAYABLE VOUCHER DOCKET DECEMBER 1, 2010 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Winterize aquatics center 995.79 ADT Security Services Alarm services 86.33 A-M Glass BWSP—Repair broken window pane 50.40 Baker's Septic Service Portalets for Jaycee Park 81.00 Black Lumber Company Lumber for repairs 25.47 Black Lumber Company Black knob &wood lathe 27.87 Butler's L.P. Fertilizer 8 Erosion blankets 336.00 Cintas First Aid& Safety First aid supplies 56.84 Co-Alliance—Midland Coop Gasoline & diesel fuel 380.87 Headley Hardware Facility Maintenance (19 invoices) 67.85 Horizon Business Center Expenses: 233.05 Humphrey's Outdoor Power Toro 74296 Zero Turn Mower w/bagger 9,200.00 Indiana Parks &Recreation Association Agency dues for membership 385.00 Kirby Built Products, Inc. BWSP - Bulletin board for disc golf course 660.40 PNC Commercial Visa Card Expenses: 544.76 ❑ Recreation supplies $173.92 ❑ Facility maintenance $370.84 Wal-Mart—Community Credit Card Expenses: 264.88 n ❑ Office supplies $34.85 ❑ Rec. supplies $105.03 ❑ Facility maintenance $125.00 TOTAL GENERAL EXPENSES $13,396.51 PARK NON-REVERTING BASKETBALL FUND Rod Weinschenk Pizza Hut—B'ball Director's Meeting 38.52 Wal-Mart Folders—Basketball coaches information 30.00 TOTAL PK NR BASKETBALL EXPENSES $68.52 PARK NON-REVERTING SOFTBALL FUND Humphrey's Outdoor Power %2 Rear bagger for new mower 1,500.00 Wal-Mart Awards—5 x 7 team photos 39.28 TOTAL PK NR SOFTBALL EXPENSES $1,539.28 GRAND TOTAL EXPENSE FOR THE MONTH $15,004.31 (see back) ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$15,004 31 dated this 1st day of December, 2010. SIGNATURES OF GOVE IN Russell Evans, President Dr. Jo Hennette, ice Presi ent K a Thomas, Secretary Tim Trigg •