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HomeMy Public PortalAboutJanuary thru December 2013 * . ,OP`Sti "Happy New Year, 2013 . •Appl. ►Q 1444 WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 3, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—December 6, 2012 4. Finances-Approval of Monthly Claims& Invoices 5. Jaycee Park Trails Presentation—Tom Standers, Jaycee Park Trail Committee 6. Friends Of The Park, Special Projects, and Old Business 7. New Business 8. Director's Monthly Report 9. Board Retreat a. Review accomplishments of 2012 b. Discuss 1-Year Goals for 2013 c. Establish date for Park Board Retreat d. City Council/Board Retreat—date: January 22nd or 24th 10. Adjournment GOAL 1; WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 10, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Board Retreat a. Discuss&Establish Fiscal Year 2013 Departmental Goals b. City Council/Board Retreat—Date: Thursday, January 24, 6:30 p.m. 4. Miscellaneous 5. Adjournment 40 GRLYi NOO "I didn't see my shadow, so Spring is DA��a. right around the corner! Tune up your wow? u mowers and dust off your softball gloves!" WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, February 7, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes a. Regular Meeting —January 3, 2013 b. Special Meeting — January 10, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Annual Board Reorganization 6. Park Special Use Requests a. DePauw Bike Race to use Big Walnut Sports Park—Kent Menzel 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Monthly Report 10.Adj ournment JOIN US FOR OUR ANNUAL EASTER EGG HUNT SATURDAY, MARCH 23 ter 10:00 A.M. IN ROBE-ANN PARK! e WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 7, 2013 WHERE: Greencastle City Hall Council Room AGENDA 7:00 p.m. JUDGING BRICKMANIA & SNOW SCULPTURE CONTESTS 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Public Input 3. Approval of Minutes - Regular Meeting—February 7, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Park Special Use Requests a. Summer Enrichment Program Swim Lesson Fees & Swim Time—Laurie Lewis b. EggStock: Cystic Fibrosis Easter Egg Hunt—Friday,March 29, 2013 —Athena Cooper c. Rocking the Castle—Concert in the Park, Saturday, June 15, 4:00-8:00 p.m. — Riley Hendrixson 6. Greencastle Aquatics Center a. Authorization to move ahead with Electrical Repairs b. Authorization to move ahead with purchase of aquatics steps 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Monthly Report 10. Adjournment Plant a tree to Celebrate Arbor Day with us on Friday, April 26 at • 12:00 Noon at Big Walnuts Sports Park • 1:15 p.m. at Robe-Ann Park WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, April 4, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—March 7. 2013 4. Finances -Approval of Monthly Claims&Invoices 5. Park Special Use Requests a. Glow Run/Walk at BWSP on Friday evening, April 26 at 9:30 p.m.—Brandy Starks b. March of Remembrance on Friday,April 13 at Robe-Ann Park—Bonnie Sparks c. Summer YBC Pool Party on Friday evening, June 7 from 6:30-8:30 p.m.—Beth Anderson with Lifebuilder Church 6. Greencastle Aquatics Center a. Award date for Electrical Repairs—April10, 2:00 p.m. b. Update on Easy Step Aquatics Step 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Monthly Report 10. Adjournment - MEN'S & WOMEN'S SOFTBALL LEAGUES ARE f FORMING NOW! REGISTER YOUR TEAM �' � ASAP TO AVOID BEING SHUT OUT! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, May 2, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input �^. 3. Approval of Minutes of Regular Meeting—April 4, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Park Special Use Requests a. b. 6. Personnel a. Approval to Hire Phil O'Neal, Jr. as Full-time Park Maintenance Supervisor b. 2013 Seasonal Employees 7. Approval of 2013 Emergency Action Plan(s) 8. Greencastle Aquatics Center a. Update on Electrical Repairs b. Update on Easy Step Aquatics Step c. Big Bounce Fun House proposal for Aquatics Center Movie Night 9. Friends Of The Park, Special Projects, and Old Business a. Jaycee Park Mountain Bike Trail Committee Update b. 10. New Business aff4 rk a. Resignation of park board member, Kyle Kerrigan b.11. Director's Monthly Report \ 12. Adjournment Sunday,May 1 h! :1,,_ \) ,, 0,( a-1 , YAM -; ,, , ..-- , (ig yt J il iSUND Y JUKE 16TH* WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, June 6, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to'Order , • 2. Welcome new park board rriember: Cathy Merrell 3. Public Input 4. Approval of Minutes of Regular Meeting—May 2, 2013 5. Finances-Approval of Monthly Claims &Invoices 6. Park Special Use Requests a. 5k Zombie Apocalypse Run- Housing Authority fundraiser b. GMS Staff Retreat at the Aquatics Center—Monday, July 29, 6:30-8:30 p.m. c. Little Free Libraries—Putnam County Museum—Wes Wilson d. Season Passes—Putnam County Comprehensive Services 7. Personnel a. 2013 Seasonal Employees Updated List 8. Friends Of The Park, Special Projects, and Old Business a. Jaycee Park Mountain Bike Trail Committee Update 9. New Business 10. Director's Monthly Report 10 11. Adjournment 1 ■ i , it.,\. /41: $ (-.0, - IL#asp a I. " , omoin us to . , ice:. " L.,,, 4 — z .ate /, fea.s...ga,.„ ..407-,‘..* 1 .% be- ° l nn P 144 ,,- . .. --- * ill • . i ' 1 ' , day, Jul 4 ' WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Tuesday, July 2, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 0 2. Public Input 3. Approval of Minutes - Regular Meeting, June 6, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests 6. Authorization to sign Grant Agreement #EDS#E10-4SO 1800582 for the 2012 Land & Water Conservation Fund Grant Application which includes the Splash Park 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Monthly Report III 10.Adj ournment Join us for IR National Night Out On Tuesday, August 6th From 5:00-8:00 p.m. �►`"" t+•� �" "`y"a At Robe-Ann Park WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, August 1, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1 . Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, July 2, 2013 • 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Redzilla—Request to use Robe-Ann Park for a special concert event b. Pedal the Pathways — September 21, 2013 —Joy Marley, People Pathways Chair 6. New Business a. Authorization to purchase 2013 John Deere Gator b. 7. Friends Of The Park, Special Projects, and Old Business a. Update re: 2011 Land & Water Conservation Fund Grant Project b. Update re: 2012 Land & Water Conservation Fund Grant Application 8. Director's Monthly Report 9. Adjournment ^� V ter WHAT: Greencastle Board of Park Commissioner's Meeting. r WHEN: Thursday, September 5, 2013 "9 TIME: 7:30 p.m. ` WHERE: Greencastle City Hall Council Room (i<tre. AGENDA < 1. Call to Order 2. Public Input Q 3. Approval of Minutes -Regular Meeting, August 1, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. BSA Pack 99 Fall Mini-Camporee at Big Walnut Sports Park — Jason Huff, Cubmaster b. Dance Workshop 5K Fun Run/Walk at Robe-Ann Park — Saturday or Sunday, October 5-6 c. Dance Workshop Softball Tournament at Robe-Ann Park— Saturday, October 19 d. Protect Your Head Jam! on Saturday, October 5 - Nick Summerlot 6. New Business a. Greencastle Youth Basketball Program b. 7. Friends Of The Park, Special Projects, and Old Business a. Update re: 2012 Land & Water Conservation Fund Grant Application b. Update re: 2011 Land & Water Conservation Fund Grant Project 8. Director's Monthly Report 9. Adjournment to , y 4/ r1 WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, October 3, 2013 TIME: 7:00 p.m. Judge the Brickmania Contest entries 7:30 p.m. Park Board Meeting WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Contest Awards a. Gingerbread Challenge: Haunted House Contest b. Brickmania Challenge: Haunted House Contest 3. Public Input 4. Approval of Minutes -Regular Meeting, September 5, 2013 5. Finances -Approval of Monthly Claims& Invoices 6. Special Park Use Requests 7. New Business 8. Friends Of The Park, Special Projects, and Old Business a. Upcoming Events 1) Protect Your Head Jam! at Skatepark, Saturday, October 5 2) Back Road Bike Tour, Saturday, October 5 3) Greencastle Board of Park Commissioner's All-Star Coed Softball Putnam County Emergency Food Pantry Fundraiser, Sunday, October 6 4) Dance Workshop Softball Tournament at Robe-Ann Park, Saturday, October 19 5) Pink Halloween Fun Run—Saturday, October 26 6) Halloween Howl Coed Softball Tournament—Saturday & Sunday, October 26-27 b. 2011 Land&Water Conservation Fund Grant Project c. 2012 Land& Water Conservation Fund Grant Application 1) Approval to enter into a Memorandum of Understanding between the Greencastle Board of Park Commissioners and Greencastle Civic League for completion of Splash Park improvement d. Greencastle Youth Basketball Program 9. Director's Monthly Report 10.Adj ournment 5 ; 0 " 0 171: • g 41/ P I1 . WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Tuesday, October 29, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Consideration to sign a Memorandum of Understanding between the Greencastle Civic League and Greencastle Board of Park Commissioners 0 4. Consideration to sign a contract with Hannum, Wagle & Cline Contract for Splashpark project 5. Set park closing dates for Jaycee and Robe-Ann Park 6. Miscellaneous 7. Adjournment i� ■©5 (emirreimil ;iico, Happy ..e. „ 7, Thanksgiving ! 0 0 , ,,..., , ,„::,,_ __, WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, November 7, 2013 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes /1 a. Regular Meeting—October 3, 2013 b. Special Meeting—October 29, 2103 4. Finances - Approval of Monthly Claims & Invoices 5. Special Park Use Requests a. Turkey Trot 5K—National Honor Society, Greencastle High School request to use Robe-Ann Park for staging, starting & finishing their annual 5K fundraiser 6. Friends Of The Park, Special Projects, and Old Business a. Update re: 2012 Land & Water Conservation Fund Grant Application b. Update re: 2011 Land & Water Conservation Fund Grant Project c. Contract Approval to complete 2011 LWCF-BWSP Improvements 7. Director's Monthly Report a. Youth Basketball& "My First Shot!"Basketball Program(s) Update b. Upcoming Monthly Program Announcements c. Assistant Director's Report 8. Next Regular Meeting of the Greencastle Board of Park Commissioners: Date: Thursday, December 5, 2013 Time: 7:00 p.m. Contest Judging 0 Gingerbread House Contest n 0 Brickmania Contest: Winter Wonderland 7:30 p.m. Board Meeting 9. Adjournment 1\1 RY C1IRGSPHA5 ' "Hello, Santa Calling ... I ' 'v .. To wish you and your family the t happiest and best of holiday wishes, safe F' travels, and a Happy New Year!" 41-411 Yea! Svre 111 bring it. Bvt yov moat be.� very good Good Hye WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Thursday, December 5, 2013 WHERE: Council Room in Greencastle City Hall AGENDA 7:00 p.m. JUDGING HOLIDAY CONTESTS CI Gingerbread House Contest 0 Brickmania Holiday Challenge: "Winter Wonderland" Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Holiday Contest Awards Ceremony 3. Public Input 4. Approval of Minutes -Regular Meeting: Thursday,November 7, 2013 5. Finances 0 Approval of Transfers 0 Approval of Monthly Claims & Invoices 6. Greencastle Splash Park Request—Emily Knuth, Greencastle Civic League 7. Special Park Use Requests 8. Friends Of The Park, Special Projects, and Old Business 9. New Business 10. Director's Report 0 Director's Monthly Report 0 Assistant Director's Recreation Program Report 11. Adjournment