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Home My Public Portal AboutMarch 7 2013 Regular Session a ` Greencastle Board of Park Commissioners 46 Minutes of the Regular Meeting Thursday, March 7, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Kyle Kerrigan, Putnam County Public Library liaison Wes Wilson Greencastle City Council liaison Terry J. Smith, and Greencastle Community School Corporation liaison Wayne Lewis Absent: None Also Present: Peggy Lilly, Kim Voege, Riley Hendrixson, Casey Hendrixson, Mason Thompson, Ruth Gordon, Athena Cooper, Caleb Rollins, Danielle Miller, Clara Miller, Eric Bernsee — Banner Graphic Reporter, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Contest Awards 1. Snow Sculpture Contest: 1st Place Snowman Jeremiah Voege 2nd Place Snowman Josh Kolling&Renee Reed 2. Brickmania Challenge: Original Creation- 8-12 yrs Stephen Dombrowski Original Creation- Family Wade, Will& Lauren Harper Kits—Youth Mason Thompson Brickmaster Award Mason Thompson Minutes On a motion from T.Trigg, second by K.Kerrigan, the minutes from the regular meeting held Thursday, February 7, 2013 were approved as presented. All Ayes. Monthly Finances On a motion from Kerrigan, second by T.Trigg, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. Gobin Summer Enrichment Program—Director R.Weinschenk stated that he has spoken with the Laurie Lewis who is this year's director for the Gobin Summer Enrichment Program. He requested approval for their annual request to reserve Learn-to-Swim Program for the SEP participants at$35 per person and then allowing free afternoon swim. The request was approved on a motion from K.Kerrigan, second by B.Miller. All Ayes. 2. EggStock- Athena Cooper was in attendance to request permission to use Robe-Ann 1..� Park on Saturday evening, April 30 for the 4th annual Cystic Fibrosis Fundraiser. A $10.00 per person fee will be charged and although still targeting adult participants, 1 this year's event will also include a teen-age Easter Egg Hunt for youth in grades 6- 12. The request was approved on a motion from B.Miller, second by T.Trigg. All Ayes. 3. Rocking the Castle - Riley Hendrixson was in attendance to request permission to use Robe-Ann Park, shelters #1 and Bob Flanigan Bandshell for a "Rocking the Castle" concert in the park event on Saturday, June 15 from 4:00-8:00 p.m. The bands will play Christian Rock in tune with a rock& roll type music. They requested permission to use their own sound system and to sell concessions. On a motion from K.Kerrigan, second by B.Miller,the motion passed. All Ayes. Greencastle Aquatics Center 1. Electrical Panels — R.Weinschenk presented the documents outlining the necessary electrical changes specifications. He stated he has asked City Engineer Garth Hughes to draft the standard bid documents which includes information about contractor, licenses, bonding, and bid response. We will request bids from area electrical contractors. 2. Second ADA entry to pool — R.Weinschenk requested permission to purchase the ADA steps for the federally mandated second form of entry/exit from the pool. A question was raised to the ability of a swimmer to swim under the stairs and R.Weinschenk stated he would research it and get back to the board. Approval was received to purchase the steps following reassurance that a swimmer couldn't get trapped under the stairs on a motion from T.Trigg, second by K.Kerrigan. All Ayes. Old Business 1. Land & Water Conservation Fund Grant Projects — Director R.Weinschenk began with updates to the 2011 and 2012 LWCF Grant projects. a. 2011 BWSP Improvement Projects —R.Weinschenk informed the board that we are still awaiting appraisals form the Michael D. Hazeltine Land Appraisals. b. 2012 Land & Water Conservation Fund Grant — Although we have received no additional news, R.Weinschenk informed the board that he spoke with DNR officials this past week in regards to a request for additional information. This call means the application is still alive. c. Government Sequestering - A question was raised if the government sequestering would affect these two LWCF projects. R.Weinschenk stated in his conversation with the DNR officials, he was reassured that funding was in place for the 2011 & 2012 projects; however any LWCF future funding is in jeopardy. 2. DePauw Bicycle Race — An inquiry was received from the board as to whether DePauw's Bicycle Races were successful. W.Lewis and R.Weinschenk stated that if the number of vehicles parked there were a sign then it was great event. W.Lewis said he spoke with the people manning the safety stops and they stated the event was a good one. New Business 1. 2013 Program & Event Guide— Director R.Weinschenk presented a rough draft of this year's annual program & event guide for the board's quick reference. He also provided a list of proposed programs as requested by the state board of accounts (see 2 attachment). He reviewed the list with the board and requested their approval. On a motion from K.Kerrigan, second by B.Miller, the list was approved as presented. All 014 Ayes. 2. DePauw University Morning Swim —Park board member K.Kerrigan informed the board that the DePauw University swimming pool will be closed all summer and into September, he asked if it would be a possibility to open the Greencastle Aquatics Center from 6:00-8:00 a.m. on Monday, Wednesday and Fridays this summer to accommodate the people who swim at DePauw each morning. He feels it would be a great opportunity for a DePauw/City of Greencastle venture and hope we could do it. Director R.Weinschenk felt it could work and we could look at Aqua Zumba on Tuesday and Thursday mornings. The board agreed on a motion from K.Kerrigan, second by B.Miller, the list was approved as presented. All Ayes. Director's Report 1. Annual Budget — Director R.Weinschenk stated that we received an approved budget from the Indiana Department of Local Government Finance and we received what we requested with no cuts. This fact led to the earlier program fee schedule without any significant price increases. 2. Training Sessions — Both T.Scott and R.Weinschenk attended training programs this past month, with trips to ... a. IPRA Pickle Ball Workshop — Held Thursday, February 21, in Boomington, both T.Scott and R.Weinschenk discovered game of Pickle Ball. This game is very popular with the senior population, as well as the young too. This game can utilize the 10 & under tennis court as proposed in the 2012 tennis court renovations. b. IPRA Central District Meeting — Both T.Scott and R.Weinschenk traveled to Indiana State University to attend the IPRA Central District Meeting on Wednesday, February 27, which covered ISU's Masters of Public Administration and Recreation & Sport Management programs degrees. c. IPRA Group Workshop—Tuesday, March 12, Director R.Weinschenk is to travel to Greenfield to investigate and share programming ideas and procedures with 5 other municipal parks&recreation departments. 3. Assistant Director's Report—Members of the park board reviewed copies of the assistant director's report which outlined past and upcoming programs. Topics discussed included: a. Annual Easter Egg Hunt—Assistant Director T.Scott informed the board that Rescare and the Community Corrections GRASP programs have volunteered to stuff the 7,000 Easter Eggs needed for the department's Annual Easter Egg Hunt. b. Walking Wednesdays (and Fridays) — In reaction to requests receive during the evaluation process of the Walking Wednesday program, we are looking at a new program called Tuesday Treks. Knowing we schedule late afternoon and early evening walks during the summer and fall months of Walking Wednesdays, we will be introducing the same program but offering Tuesday morning walks as well. c. Mommy & Me: Winter 2013 — Although our target number is six, we have continually drawn five young individuals and their parent to our 3 12:30-2:30 p.m. times. The spring program will travel between the Putnam County Public Library, Putnam County Museum and the Greencastle parks when weather permits. d. Dr. Suess' Birthday Party—Although originally scheduled on Thursday, February 28, a conflict with the Ridpath Elementary School Literacy Night the date was adjusted and will now be held during Spring Break. This will give the kids who will remain in town, something fun and organized to do. Adjournment On a motion from T.Trigg, second by K.Kerrigan, the park board meeting was adjourned at 8:25 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by. 7-Th Dr. John enn tte resident Tim Trig ` ice resident d, Beva Miller, Secretary Kyle Kerrigan 4 • GREENCASTLE PARKS & RECREATION DEPARTMENT 00 2013 LIST OF RECREATION PROGRAMS & FEES (As required by the State Board of Accounts) Facility Rental Fees Non- Not For Shelter Rentals Seats Resident Resident Pro ats Robe-Ann Park Shelters Shelter#1 90 $40.00 $55.00 $25.00 (all with electricity) Shelter#2 120 $40.00 $55.00 $25.00 Shelter#5 80 $40.00 $55.00 $25.00 Bob Flanigan Bandshell Social/Reunion 48 $40.00 $55.00 $25.00 Band/Show/Special Event $50.00 $65.00 $35.00 Jaycee Park Shelters Shelter#1 w/fireplace 50 $30.00 $45.00 $20.00 (none with electricity) Shelter#2 w/out fireplace 40 $25.00 $40.00 $20.00 Big Walnut Sports Park Shelters Shelter#1 (central) 27 $30.00 $45.00 $20.00 (none with electricity) Shelter#2(southwest) 48 $25.00 $40.00 $15.00 Shelter#3 (southeast) 40 $25.00 $40.00 $15.00 Disc Golf Course plus BWSP Shelter#3 rental-no entry fees $30.00 $35.00 $45.00 $50.00 $20.00 $25.00 w/entry fees $50.00 $65.00 $40.00 Softball Diamonds-Robe-Ann Park&Big Walnut Sports Park Reservation Fees Reserved Practice $15.00 $30.00 $10.00 40 1 Game(prepared,press box,w/o lights) $20.00 $40.00 $15.00 1 Game(prepared,press box,w/lights) $35.00 $55.00 $25.00 League play(prepared,press box,w/lights) $45.00 $70.00 Tournaments(1 prep to start,w/lights if needed,&rechalk champ game) 1-Day Tournament* $100.00 $135.00 $85.00 2-Day Tournament* $175.00 $210.00 $150.00 3-Day Tournament* $250.00 $285.00 $200.00 Diamond Drying supplies $15.00 per bag applied * "Day"is defined as games scheduled per each given calendar date. 2013 Aquatics Program Fee Structure: Daily Admission: 0-4 years Free 5 years&over $ 5.00 Season Passes: Individual Season Pass $ 50.00 Family Pass(4 people) $150.00 +each additional person $25.00 Greencastle Gate Pass: 10-Punch Pass(Save $10.00) $ 40.00 Private Pool Rentals: 1-75 people $160.00 76-150 people $230.00 151 +people $310.00 Birthday Parties(includes birthday cake): Base Rate 1-10 people $ 75.00 $80.00 +each additional person $ 5.00 Swim Lessons: • Learn-To-Swim(7 years&up) -Ten(8-10)45-minute classes $35.00 • Water Babies(Preschool) -Ten(10) 1/2 hour classes $30.00 • Private Lessons -Ten(10) 1/2 hour classes $80.00 kive 410 Swim Safely Class -two(2)4-hour classes $20.00 Special Entry D.J.Night Free to Season Pass Holders Guests(Non-pass holders) $3.00/person Parent's Day Sunday,June 17 Father's Day—Dad' Free with paid child's admission Sunday,July 15 Mother's Day-Mom's Free with paid child's admission RECREATION PROGRAMS (In Chronological Order) Adult Softball Programs Early Bird Coed Softball Tournament $150.00 per team Men's 12" Slow-Pitch Softball League (10-game schedule) $350.00 per team Men's 12" Slow-Pitch Softball League $620.00 per team (Double round robin schedule& season-end double elimination tournament) Women's 11" Slow-Pitch Softball League $410.00 per team (Double round robin schedule & season-end double elimination tournament) Women's 12"Fast-Pitch Softball League $500.00 per team (Double round robin schedule & season-end double elimination tournament) Fall Coed Softball League $440.00 per team League All-Star Food Pantry Fundraiser(participants& fans) 1 non-perishable food item Men's& Women's Tennis League (Singles,includes:tee&H2O bottle) $20.00 per player $25.00 Recreation Programs St. Patrick's Day Party! $5.00 per person Brickmania: Easter Egg Hunt! $10.00 per person Annual Easter Egg Hunt Free! Walking Wednesdays: Spring Session Free! "Look Up In the Sky"Day! Free! Gone Fishin' At Jaycee Park! $10.00 per person $5.00 /person "Spring Fling"Disc Golf Tournament $5.00 per family $5/person $10/family Mother Earth Bike Ride $5.00 per person R U a Backyard Conservationist? $5.00 per child/adult team R U an Earth Shaker? $5.00 per person Brickmania: Brickville Blockhawks $10.00 per person "Mom&Dad, I want to be a Pilot" Free! Pets Workshop $10.00 per person $5.00/person Geocaching—It's a Treasure Hunt! $10.00 per person Police Boot Camp $10.00 per person SPARK Free! Celebrate Kids Fishing Day Free! Huckleberry Finn Costume Contest Free! Season Pass Holder's Night Free to season pass holders $3.00 per guest (non-holder) Walking Wednesdays: Summer Session Free! "A Mid-Summer's Night Fling" $10.00 per family � Youth Tennis Instruction(incl: tee & H2O Bottle) $30.00 per person 1 Pinewood Derby Workshop Free! Pinewood Derby Kit $5.00 each Pancakes for Parks & Pathways Fundraiser(not our program) $5 per adult, $3 per child Mike Rokicki Memorial Road Run(incl: pancake ticket) $20 per person Firecracker Fun Run Free! Independence Day Coed Softball Tournament $150.00 per team §10 "Red, White&Blue"Pinewood Derby $3 per Cub Scout, $5 non-Scout Dive In Movie Night $2.00 per season pass holder $5.00 per non-holder Mr. Zucchini Head Contest! $5.00 per family After School Snacks $5.00 per youth "Flying High" Disc Golf Tournament $5.00 per family Mommy&Me: Fall Session $25.00 for 8 sessions, $5 per session Summer Science Club: Rockets $15.00 per person Season Pass Holder's Night Free to season pass holders $3.00 per guest(non-holder) National Night Out (Not our Program) Free Gone Fishin' at Jaycee Park! $5.00 per person It's a CSI Mystery Party! $10.00 per person "What's that Bug?" $15.00 per person Talk Like a Pirate Day! $5.00 per person Brickmania: Jolly Roger! $9.00 per person lst Annual Robe-Ann Park Chili Cook Off $10.00 per entry, Tasting: Donation Gingerbread Challenge: Haunted House Free! Brickmania Challenge: Haunted House Free! Brickmania: Frank N. Stein $9.00 per person "Great Pumpkin"Decorating Contest $5.00 per pumpkin Pink Halloween Fun Run Free! Donations welcome Mommy& Me: Holiday Edition $25.00 for 8 sessions, $5 per session Toddler Turkey Time $5.00 per youth Snow Sculpture Contest Free! Light the Park Free! Donation Welcome Holiday Challenge: Gingerbread House Free! Holiday Challenge: Brickmania Santa's Special Delivery Free! Phone Calls From Santa Free! Brickmania: Lego Christmas $10.00 per person "Swinter"with the Putnam County Museum Free! Chinese New Year, 2014! Free! Celebrate Ground Hog Day! $5.00 per person "Create a Valentine!" Workshop $5.00 per person Brickmania Birthday Bash! $2.00 per youth Brickmania Workshop $2.00 per youth Brickmania Challenge 2014 Free! 460 oito GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET March 7, 2013 VENDOR DESCRIPTION AMOUNT Card Services Rec. Supplies—Easter Egg& Brickmania 516.22 Co-Alliance Gasoline & diesel fuel 244.06 Flying W Awards Recreation Supplies—Pinewood Derby 81.45 Headley Hardware Facility maintenance expenditures 359.17 Horizon Business Center Copy paper 200.60 Humphrey's Outdoor Power Repair parts—snowblower parts 67.62 Indiana Park&Recreation Association IPRA Pickle Ball program 40.00 JTN Services, Inc. Gator repairs—emergency brake &parts 280.90 National Entertainment Tech Toy filled Easter Eggs 360.00 Neal Tire Tire&brake repairs 926.76 R.H.S. Greencastle Transfer Station Jaycee Park dumpster 219.00 Rod Weinschenk Recreation supplies 8.36 Stello Products, Inc. People Pathways signs 480.00 Tyco Integrated Security Monthly security services 96.09 Wal-Mart Credit Card Expenditures: 143.10 ❑ Office Supplies: 7.92 0 Recreation Supplies: 135.18 TOTAL GENERAL EXPENSES $4,023.33 GRAND TOTAL EXPENSE FOR THE MONTH $4,023.33 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$4,023.33 dated this 7`h day of March, 2013. SIGNATURES OF GOVERNING BOARD Dr. John IleTiette, Pr; ident Beva I eSecretary Tim Trigg, ice President C. K e errig