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HomeMy Public PortalAbout2012.04.12 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) April 12, 2012 Agenda Call to Order and Roll Call Approve the Agenda Reports Pledge of Allegiance Public Hearings Public Comment Proclamations Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, and Council Member Scott, Council Member Swanson and all answered roll call. Council Member Witte was absent. A quorum was present. City staff present was Bill Nichols, City Attorney; Dennis Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Jerry Summers, Police Chief; Linda Stokes, City Treasurer; Delta James, City Planner; Michelle Groenevelt, Community Development Director; Peter Borner, Public Works Director; David Simmonds, Information Systems Manager; Anne Kantola, Library Director; and BessieJo Wagner, City Clerk APPROVE THE AGENDA Mayor Bailey with the consent of the Council approved the agenda as presented. REPORTS Council Member Witte arrived at 5:36 McCall City Council Regular Meeting Page 1 of 8 April 12, 2012 Department Reports Eric McCormick, Golf Superintendent, commented that some of the greens at the golf course would need to be reseeded after sustaining damage throughout the winter months. The greens that received the most damage were older greens. John Anderson, Airport Manager, gave a brief update on the progress of the new airport building stating that they are getting close to putting up sheet rock on the inside. Dennis Coyle, Parks and Recreation Director, gave a brief update as to the use of unsalted sand on the newer sidewalks. Mr. Coyle also stated that the soccer camps for youths will be held at the high school. Council Member Aymon asked about the volleyball turn out; Mr. Coyle responded stating that they would average about 8-14 players. He also clarified that volleyball was not scheduled for the summer programming. Council Member Scott asked about the Parks and Recreation's website. Mr. Coyle clarified that Parks and Recreation has had its own website historically and now the website has been completely integrated to the City's website and no longer has a separate host. Peter Borner, Public Works Director, clarified that ITD wanted to talk more about the speed change ordinance prior to putting up the new speed signs. Mr. Borner also stated that he would be meeting with ITD the next day and would get more clarification as to what the determination from ITD was regarding the speed limit. Council requested that Mr. Borner keep them informed of the results of that meeting. Mayor Bailey requested that Chief Summers have Larry Stokes, Detective Sergeant, write up a summary of the status of where the City is regarding the radios and towers for the City. Mr. Borner stated that the increased effluent going into the wastewater treatment, and with the cells in the wastewater plant failing, the wastewater was not fully disinfected; however the level were still within the levels required by DEQ. There had been an order placed to replace the cells to correct the issue. Michelle Groenevelt, Community Development Director, gave a brief update on the Idaho Community Development Block Grant presentation the City gave earlier in the day. She stated that the presentation went very well. Ms. Groenevelt stated that the presentation was very professional and she appreciated the efforts by Mayor Bailey, Council Member Aymon and Woody Woodworth. The grant is for $500,000 for 3`d Street improvements, to include sidewalks and stormwater drainage. Anne Kantola, Library Director commented that the movie the McCall Film Society puts on and hosted at the Library went well, with over 50 in attendance. Council Member Aymon suggested that the City should consider putting together a welcome packet for new businesses that come to McCall. Staff will work on something for the near future to welcome new businesses. McCall City Council Regular Meeting Page 2 of 8 April 12, 2012 Chief Summers clarified that the number of traffic stops had increased over the prior; however the number of citations had not increased. Committee Minutes The Council received copies of the following committee minutes: • Airport Advisory Committee — February 2, 2012 • McCall Improvement Committee — January 12, 2012 • McCall Improvement Committee — February 9, 2012 • McCall Redevelopment Agency — February 21, 2012 • Planning and Zoning Commission — February 7, 2012 Mayor Bailey led the audience in the Pledge of Allegiance at 6:00 p.m. PUBLIC HEARINGS AB 12-70 PUD-12-01: Historic Brown House PUD —111 W. Lake Street Delta James, City Planner, presented PUD-12-01: Historic Brown House PUD — 111 W. Lake Street. She covered the materials provided to Council in their packets. Andy Laidlaw, the applicant's representative, stated that the amenities the applicants were offering were to reconstruct the sidewalks along the front of the property. Mayor Bailey requested that the possibility of burying the power lines be investigated prior to constructing the sidewalks. Ms. James clarified that this issue was part of the conditions for approval. Mr. Laidlaw stated that the neighborhood meeting regarding this application was well attended. The primary concerns that were brought up during those meetings were the original proposal of a casita, a small structure with a hot tub, and a small addition to the main structure. After hearing those concerns the casita and addition were removed from the project. Council expressed appreciation for the work Andy Laidlaw presented on the project. Mayor Bailey opened the public hearing for PUD-12-01: Historic Brown House PUD — 111 W. Lake Street at 6:19 p.m. Hearing no comments the public hearing was closed at 6:20 p.m. Council Member Witte moved to approve application PUD-12-01 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Scott all voted aye and the motion carried. McCall City Council Regular Meeting Page 3 of 8 April 12, 2012 AB 12-69 VAR-12-01: Lardo Dam Control Building 358 Mather Road Delta James, City Planner, presented VAR-12-01: Lardo Dam Control Building 358 Mather Road. Ron Shurtleff, Lake Reservoir Company representative responded to Council questions. He verified that the water flows over the top of the dam. Mr. Shurtleff clarified further stating that there were three center bays of the dam have radio gates that the water runs under the gate. The three bays on each end have the new over topping gates that are equipped with stop logs; the water either stops at these gates or flows over the top. The three center gates are the most efficient gates during low flow. The issue of a buoy being placed in front of the dam structure for safety was brought up. Ms. James stated that the buoy was part of the conditions of approval. Mayor Bailey opened the public hearing for VAR-12-01: Lardo Dam Control Building 358 Mather Road 6:30 p.m. Rick Fereday, McCall resident, stated concerns with the look of the building. He stated that he would like the building to be shorter than 12 feet, with a rock front. He was concerned that the building would be ugly. Mr. Fereday did not think that it would be appropriate for the scenic route. Ms. James stated that the original design had been changed. She stated that the design is a concrete board with a stucco look. Mr. Shurtleff stated that the design was changed with a shorter ceiling height. He stated that it would be a grey masonry look so it would blend in to the scenery. He also stated that it would have a deep forest green roof. Hearing no further comments Mayor Bailey closed the public hearing at 6:37 p.m. Council Member Witte moved to approve VAR-12-01 subject to the Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson all voted aye and the motion carried. PUBLIC COMMENT Mayor Bailey called for public comment at 6:37 p.m. Hearing no comments, Mayor Bailey closed the public comment. PROCLAMATIONS AB 12-74 Immunization Proclamation - 2012 Bill Thomas, a Social Worker and member of the Immunization Coalition introduced Dr. Tom Welty also with the Immunization Coalition. Dr. Welty gave a brief overview of the need for the McCall City Council Regular Meeting Page 4 of 8 April 12, 2012 Immunization Proclamation. He stated that the Coalition has been instrumental in increasing the immunization rates for children. Mr. Thomas commented that there was a lot of misinformation available and it was important to get accurate information to the public. Council requested that the immunization week be Children's Immunization week instead of Infant Immunization week. Council would like to see a proclamation for Adult Immunizations in the near future. Council Member Scott moved to proclaim April 21-28, 2012 as Children's Immunization Awareness Week in the City of McCall Idaho and authorize the Mayor to sign the proclamation. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion carried. BUSINESS AGENDA Council Member Scott was recused for the following three agenda items AB 12-66 PUD-05-01 Whitetail PUD Amendment Delta James, City Planner, presented the requested changes to PUD-05-01 Whitetail PUD Amendment proposed during the public hearing on March 22, 2012 Council. The revision in the development agreement was to correct an incorrect reference to Article III. The Findings and Conclusions were modified to include 1 c under the Approval Standards that references the Multiple Use Development Standards. Council Member Witte moved to approve application PUD-05-01subject to the presented Findings and Conclusions. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Council Member Aymon, and Mayor Bailey all voted aye and the motion carried. Council Member Aymon moved to approve the Second Amendment to Whitetail PUD Development Agreement. Council Member Witte seconded the motion. In a roll call vote Council Member Aymon, Council Member Witte, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. Council Member Witte moved to approve the Escrow Agreements for Phase 1A Bike Path Project, Cabin Sites Phase 2 utilities, and Phase 1A infrastructure and utilities and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Council Member Aymon, and Council Member Bailey all voted aye and the motion carried. AB 12-67 SUB-05-01 Whitetail Phase 1A Final Plat Amendment Delta James, City Planner, presented SUB-05-01 Whitetail Phase 1A Final Plat Amendment proposed during the public hearing on March 22, 2012 to Council. McCall City Council Regular Meeting Page 5 of 8 April 12, 2012 Council Member Aymon moved to approve SUB-05-01 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Aymon, Council Member Witte, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. AB 12-68 SUB-11-02 Whitetail Cabin Sites Phase 2 Delta James, City Planner, presented SUB-11-02 Whitetail Cabin Sites Phase 2 proposed during the public hearing on March 22, 2012 to Council. Council Member Swanson moved to approve SUB-11-02 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member Witte, Council Member Aymon, and Mayor Bailey all voted aye and the motion carried. Dan Scott, applicant, commented that it had been a favorable experience working with staff through the process. Council Member Scott returned the Council. AB 12-73 Lease Assignment Hangar 522 Northfork properties to Peter Sinclair John Anderson, Airport Manager presented the Lease Assignment Hangar 522 Northfork properties to Peter Sinclair. Mr. Anderson clarified the lease process to Council. Council Member Witte moved to approve the lease assignment and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Witte, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. AB 12-71 Resolution 12-08: Building Permit Fees Michelle Groenevelt, Community Development Director, presented Resolution 12-08: Building Permit Fees to Council. She clarified that the change will bring the fees in line with fees charged by the State of Idaho Division of Building Safety's (Idaho DBS) Building Permit Fee Schedule. Council Member Scott moved to approve Resolution 12-08 for the increase in building fees and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Scott, Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted aye and the motion carried. AB 12-72 Response to the Wastewater Technical Advisory Group's March 23, 2012 Report Mayor Bailey commented that he could accept the Wastewater Technical Advisory Group's March 23, 2012 Report as submitted. However there were some comments and suggestions that could be incorporated in a future revision. He stated that there were some changes that could occur so that in the future when someone refers to the document it is clear who it is the document McCall City Council Regular Meeting Page 6 of 8 April 12, 2012 is referring to such as the references made to CH2MHill and Horrocks Engineers should at some time be clarified. Mayor Bailey stated that he felt that in total the Technical Advisory Group (TAG) had done a good job with incorporating some of the suggested changes to the report. Mayor Bailey commented on Bill Weida's analysis, stating that Mr. Weida makes an assumption on the population growth in the document, and that assumption could be affected by the possible success of the Midas Gold project. He stated that the analysis did not take the Midas Gold project into account. Mayor Bailey commented that the negotiations with the farmers need to be completed. Council Member Witte stated that she had many typo errors and would go over those with Mr. Borner after the meeting. Council Member Aymon commented that she felt that the report was a very good document. Council Member Scott posed the question as to how difficult it would be to go back and make corrections to the document, such as some of the comments Made by Mayor Bailey. Peter Borner stated that typos would be easy as the TAG could review those easy enough through email. He stated he could have a clean version to the Council for their next meeting on April 20, 2012. There was a brief discussion about the deadline and it was determined that the Council had until May 7, 2012 to accept or reject the TAG report. Mayor Bailey summarized then asking that Mr. Borner correct the typos and includes Mayor Bailey's comments on clarifying who CH2MHi11 and Horrocks Engineers are and forward to the other TAG Members, and have a clean copy to Council for the April 20, 2012 meeting. Council Member Witte made the following comments: • Page 7 — In the report there is a section where it states that the storage lagoon is not filled to capacity — Council Member Witte asked how often it happens that it is not emptied. Mr. Borner responded not often, based on the records of the City it is emptied every year. • Question of whether, under the current contract, can the farmers request water when they want it but they do not have to take water if they do not want it. Mayor Bailey stated that the current contracts state that the farmers have to take all of the water available. • Question of whether in the future there would be sufficient land for the amount of water. Mr. Borner stated it would be difficult to quantify. Some discussion as to how much effluent and how much ditch water was used by the farmers. • Page 10 how does the IDEQ design criterion compare with the City's experience? It was clarified that the information concurs with the City's history. • Comment that the phasing plans for the I/I reduction was outside the scope of the TAG and should not be in the report in the detail provided. • Page 16 required irrigation acreage — need to address the possible land deficit • Page 17 questioned the point of the JUB Projection; possibly need some kind of summary statement. Are the projections outdated? McCall City Council Regular Meeting Page 7 of 8 April 12, 2012 Mr. Borner stated that he would forward Mayor Bailey's comments out to the TAG and incorporate the suggested changes and have a revised copy for Council at their next meeting. Mr. Borner and Council Member Witte will go over her comments after the meeting in more detail. CONSENT AGENDA Staff recommended approval of the following items: • Special Council Minutes March 23, 2012 • Regular Council Minutes March 8, 2012 • Warrant Registers Dated April 6, 2012 • Warrant Register printed on April 10, 2012 (ADDED 4/10/12) • Payroll Report for Period ending March 16, 2012 • Payroll Report for Period ending March 30, 2012 A brief discussion took place regarding items in the minutes and the Warrant Register. Council Member Scott moved to approve the Consent Agenda; Council Member Swanson seconded the motion. In a Voice vote, all voted aye and the motion carried. Council Member Aymon stated that WICAP was sponsoring a Poverty Simulation on April 30, 2012 in Cascade. She felt it was important for City Council people to come. Council Member Witte requested that the meeting time on April 20 be changed to be from 2pm- 5pm. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:41 p.m. 0�,�1J�ctCAL'��i 0 SEAL VS % * ATTEST: 11%. fir '♦.•' 9} BessieJo Wegner, City ( Ierk onald C. Bailey, Mayor McCall City Council Regular Meeting April 12, 2012 Page 8 of 8