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Home My Public Portal About2022-10-11 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT October 11, 2022 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 11 of 11 Jim Crabtree, Vice Chairman 10 of 11 Katy Lacy 8 of 11 Jay Seaver 8 of 11 Brad Schaefer 6 of 11 Adam Cartwright, Alternate 11 of 11 Roy Michael, Alternate 10 of 11 Michael Eichner, Alternate 4 of 5 BOARD MEMBERS ABSENT COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Dustin Birch, Associate City Attorney Kortney Bliss, Planner Don Fontana, Stormwater Engineer Lisa Dittmer, Administrative Assistant Guests: Jerry Campbell, Jennifer Tergin with Central Bank/Central Design Group, LLC, and Paul Samson with Central Missouri Professional Services (CMPS). 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Crabtree, Hake, Lacy, Schaefer, and Seaver. Those wishing to speak to the Board were sworn in. Mr. Crabtree abstained from voting on case B22010; the designated voters for case B22010 are: Cartwright, Hake, Lacy, Schaefer, and Seaver. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Crabtree moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Minutes/Jefferson City Board of Adjustment Page 2 October 11, 2022 4. Approval of Minutes from the Regular Meeting of the August 9, 2022 Meeting Ms. Lacy moved and Mr. Seaver seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. 5. Communications Received No communication was received. 6. New Business – Public Hearings Case No. B22009 – 214 Hoover Road, Variances. Request filed by BRM2002, LLC, property owner, for the following: 1. A variance from the requirement to install a 6-foot-tall screening fence. 2. A 5-foot variance from the 30-foot driving lane width requirement to permit a 25-foot driving lane width between storage units. 3. A variance from the 2-parking space requirement. 4. A variance to permit 2 ingress-egress points on the same side of the property abutting a street. The property is located 750 feet northeast of the intersection of Hoover Road and West Main Street and is described as part of the West Half of the Southeast Quarter of Section 34, Township 45 North, Range 12 West, in the City of Jefferson, Cole County, Missouri. (Central Missouri Professional Services, Consultant). Ms. Bliss described that the location of the request, zoning of the property and surrounding property, and the proposed use as mini warehouse storage facilities. Mr. Seaver asked about changing the city code involving variances. Mr. Barron addressed Mr. Seaver’s questions and advised city staff does review city code on recurring variance situations when needed. Paul Samson with CMPS, consultant for the property owner, spoke regarding the request. Mr. Samson agreed with Mr. Seaver’s comments about city staff reviewing the city code to have the code amended, specifically on the 30-foot driving lane width requirement. Mr. Samson believes the industry standard for storage units is 25 feet. No one else spoke regarding the request; the Chair closed the public hearing. Ms. Bliss described that information about the required findings is contained within the application forms and within the staff report. Ms. Bliss described the recommended form of motion s. Mr. Crabtree moved and Mr. Seaver seconded to approve a variance from the requirement to install a 6-foot screening fence, a 5-foot variance from the 30-foot driving lane width requirement to permit a 25-foot driving lane width between storage units, and a variance to permit 2 ingress-egress points on the same side of the property abutting a street. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Ms. Lacy moved and Mr. Crabtree seconded to approve a variance from the 2-parking space requirement. The motion failed 3-2 with the following votes: Aye: Hake, Lacy, and Schaefer. Nay: Crabtree and Seaver. Case No. B22010 – 507 Airport Road; Variance from Floodplain Regulations. Request filed by Central Missouri Realty Co., lessee of property owned by the City of Jefferson, for a variance to floodplain regulations. The purpose of the request is to permit construction of a 2,450 square Minutes/Jefferson City Board of Adjustment Page 3 October 11, 2022 foot addition to an existing 7,500 square foot airport hangar as a wet-floodproofed structure. The property is located at the Jefferson City Memorial Airport and is described as part of Public Survey 2638, Jefferson City, Callaway County, Missouri. (Central Design Group, Consultant). Ms. Bliss described the location of the request, and the proposed addition to an existing airport hangar. Mr. Fontana advised the airport was constructed in 1947 and is in the Missouri River floodplain. When the City of Jefferson agreed to be a participating community in the national flood insurance program, the city agreed to enforce the flood code. The owner will incorporate wet floodproofing into the hangar and submit a required flood evacuation plan to the city. Jennifer Tergin, Vice President of Central Missouri Realty Company, spoke regarding the request. Ms. Tergin advised Central Missouri Realty Company has been leasing this hangar site from the City of Jefferson for over 50 years and they are familiar with the floodwater process. The company has written evacuation procedures in place and will be adding flood vents throughout the entire hangar. The company is wanting to extend the front of the hangar for a larger plane with a wider wing span. No one else spoke regarding the request; the Chair closed the public hearing. Mr. Fontana answered Mr. Seaver’s question and advised he spoke with the airport manager who is ok with reducing the apron area and the area between the taxiway and the hangar. Ms. Lacy moved and Mr. Seaver seconded to approve a variance from floodplain regulations, with the following condition: submittal and approval of a flood evacuation plan. The motion passed 5-0 with the following votes: Aye: Cartwright, Hake, Lacy, Schaefer, and Seaver. Nay: None. Abstain: Crabtree. 7. Miscellaneous Reports None 8. Other Business None 9. Adjournment The meeting was adjourned at 8:17 a.m. Respectfully submitted, Lisa Dittmer Administrative Assistant