HomeMy Public PortalAbout2012.05.10 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
May 10, 2012
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Hearings
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:32 p.m.
Council Member Aymon, Mayor Bailey, and Council Member Swanson all answered roll
call. Council Member Witte and Council Member Scott were absent. A quorum was
present.
City staff present was Lindley Kirkpatrick, City Manager; Bill Nichols, City Attorney; Dennis
Coyle, Parks and Recreation Director; John Anderson, Airport Manager; Eric McCormick, Golf
Course Superintendent; Jerry Summers, Police Chief; Linda Stokes, City Treasurer; Nathan
Stewart, City Engineer; Michelle Groenevelt, Community Development Director; Garrett Mapp,
GIS Technician; Peter Borner, Public Works Director; Carol Coyle, Grant Coordinator; David
Simmonds, Information Systems Manager and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Mayor Bailey, with the consent of the Council, approved the agenda as presented.
REPORTS -'
Department Reports
Lindley Kirkpatrick, City Manager, noted that Lakeshore Disposal desired to make a proposal to
contract with the City independently, which could result in a variety of changes in the types and
costs of services. He indicated the impact area would remain under contract with the County.
McCall City Council Regular Meeting
May 10, 2012
Page 1 of 8
Mayor Bailey requested and received additional information regarding the CPR course offered to
City Employees through the Parks and Recreation Department.
Council Member Aymon asked for and received clarification regarding the location of the
mountain biking class(es).
Council Member Swanson wondered where break water logs at Art Roberts and Legacy Parks
came from and if the owners would remove them. Dennis Coyle, Parks and Recreation Director,
stated they were working with the owners to have them disposed of.
Mayor Bailey asked for and received an update on the speed sign issue from Peter Borner, Public
Works Director. Mr. Borner indicated he was working with the Idaho Transportation
Department, and the speed may be reduced all the way past the little ski hill, but nothing had
been confirmed.
Mayor Bailey also asked Mr. Borner about the valve stem at the wastewater pond. Mr. Borner
explained the valve system, and that the bottom valve was not operating correctly. A crane will
be necessary to repair it correctly. The middle valve would be used in the interim.
Council Member Aymon asked Mr. Borner to provide information regarding how many
complaints were received specifically on streets.
Mayor Bailey asked Michelle Groenevelt, Community Development Director, to present
highlights of her recent American Planning Association Conference. Ms. Groenevelt stated that
the focus was on economic development and she received good resource information. She
indicated she would provide Council with a written re -cap of the conference. Mayor Bailey
requested staff consider preparing trip reports, to share the information obtained using tax payer
dollars.
Council Member Aymon requested information regarding the number of building permits issued
this year compared to last year. She also asked for and received an update on the community
college interested in McCall.
Committee Minutes
The Council received copies of the following committee minutes:
• Environmental Advisory Committee — February 21, 2012
• Library Board of Trustees — March 13, 2012
• McCall Redevelopment Agency — March 13, 2012
• Planning and Zoning Commission — March 6, 2012
• Planning and Zoning Commission — April 3, 2012
• Airport Advisory Committee — April 5, 2012
Mayor Bailey questioned the statement that Council had rejected a Planning & Zoning Code
Amendment. Ms. Groenevelt indicated the Commission minutes were inaccurately stated, and
no amendment had been presented to City Council.
McCall City Council Regular Meeting Page 2 of 8
May 10, 2012
Mayor Bailey led the audience in the Pledge of Allegiance at 6:03 p.m.
PUBLIC HEARINGS
AB 12-86 Zoning Code Amendments referencing Digital Data Submission Standards and
Adoption of Digital Data Submission Standards Policy
Garrett Mapp, Geographic Information Systems Analyst, Nathan Stewart, City Engineer, and
John Russell, County Surveyor, presented the Digital Data Submissions Standards Policy. Mr.
Mapp explained that Mr. Russell had volunteered 200 hours toward this project, and had actually
contributed more. Mr. Mapp went on to explain that city staff developed digital drawing
submittal format and data standards to establish uniform requirements for all digital drawing
submissions and to streamline the integration of the digital information into the City's
Engineering and Geographic Information Systems (GIS) datasets. He indicated that the criteria
would establish a standard protocol for the collection of survey data that had been peer reviewed
and would be a City-wide network of monuments for survey control, on State Plane grid, known
as the McCall Control Point Network (MCPN), and a ground based network known as the
McCall Modified Grid Control Point Network (MMGCPN) or also known as the "McCall Grid."
Through use of those networks, all survey data and resulting documentation (plats, surveys,
engineering plans, etc) would originate from control networks that had been created and
reviewed by the local surveying community.
In an effort to be sure the digital data submission standards would be beneficial to the local
surveyors, engineers and general public, local surveyors were consulted and involved in the
process. The data submitted to the City using those standards would be used to improve the
accuracy of City-wide datasets containing information such as property boundaries, utility
infrastructure, topography, land use, etc. Ultimately, the information would be made available to
the public for use in future planning, development and general documentation purposes.
Mr. Mapp stated that he and the City Engineer had presented information on this project to the
City Council on March 22, 2012. The Policy and draft Ordinance were recommended for
approval by the McCall Area Planning and Zoning Commission on April 3, 2012. Mr. Mapp
provided City Council with the Digital Data Submission Standard Policy and the associated
zoning ordinance amendments. The Ordinance had been approved by the City Attorney.
Minutes from the April 3, 2012 Planning & Zoning Commission meeting were also provided.
Council Member Aymon asked for confirmation that the document would be user-friendly. Mr.
Russell commented that the document was very forward -thinking and would be understandable
to those who needed to utilize it.
Michelle Groenevelt, Community Development Director, then presented the Zoning Code
Amendment Ordinance referencing the Digital Data Submissions Standards for the Public
Hearing.
McCall City Council Regular Meeting Page 3 of 8
May 10, 2012
Mayor Bailey opened the Public Hearing for Zoning Code Amendments referencing Digital
Data Submission Standards and Adoption of Digital Data Submission Standards Policy at
6:09 p.m.
Hearing no comments, the Public Hearing was closed at 6:10 p.m.
A brief discussion occurred regarding City policies and whether there was a central location in
which policies were maintained. Mayor Bailey voiced concern that this particular policy was not
titled "policy" and there was no approving signature. Ms. Groenevelt stated that process changes
would require City Council approval, but technical information would be handled at Department
level.
Mayor Bailey stated that the document had some grammatical errors and he would prefer to
adopt the policy by Resolution. City Council was to provide editorial corrections to staff.
Adoption was tabled to the May 24, 2012, City Council meeting, where staff would provide a
corrected policy and a Resolution for adoption.
AB 12-87 Zoning Code Amendments referencing Pathways Plan and Adoption of Pathways
Plan
Michelle Groenevelt, Community Development Director, presented a brief video and snack. She
stated the snack was in celebration of two grants recently received, one for Third Street
sidewalks from downtown to Colorado Street and the other was for the connection to Bear Basin.
Ms. Groenevelt indicated the purpose of the Code Amendments was twofold. The McCall Area
Pathways Master Plan had been completed and proposed for adoption by the City Council as an
official planning document. If adopted, the proposed code amendments would provide references
to the McCall Area Pathways Master Plan and replace the current references to the "McCall Bike
Path Master Plan." Ms. Groenevelt thanked Harmony Design and Engineering, City staff and
volunteers who contributed.
Ms. Groenevelt provided a brief overview of the plan and explained how the plan was
developed, indicating that Council had received the Master Plan for review. She provided
Council with letters of support, minutes from the April 3, 2012, Planning & Zoning hearing,
where they recommended approval of the amendments, and the Ordinance with the proposed
zoning ordinance amendments in Title 3 and Title 9. She stated that the Ordinance had been
approved by the City Attorney.
A brief discussion occurred regarding the maps included in the Pathways Master Plan and maps
that would be provided to the public. Council Member Aymon requested and received
information regarding potential bike paths on West Lake Street, which she supported.
Ms. Groenevelt briefly reviewed the sections of the Ordinance. She also passed on comments
from a local citizen. A brief discussion occurred regarding the Ordinance changes.
Mayor Bailey opened the public hearing for Zoning Code Amendments referencing
Pathways Plan and Adoption of Pathways Plan at 6:58 p.m.
McCall City Council Regular Meeting Page 4 of 8
May 10, 2012
Michelle Reagan, owner of Gravity Sports — spoke in favor of the Pathways Plan. She stated City
Council had been provided with her letter, and she had written a letter to Star News, as well,
from which she received a lot of input from the citizens of McCall in support of pathways.
Mayor Bailey commented on a citizen letter from Andy Olavarria, whose letter commented on
funding options. The Mayor commented that support from community businesses for alternative
funding options, such as a new Local Option Sales Tax, would be necessary.
Matt Linde, Assistant Manager Ponderosa State Park — stated that funding was an issue, but felt
trails and pathways were essential.
Council Member Aymon felt the vision and plan needed to come before funding.
Andy Olavarria, Valley County Pathway President — recommended establishing a plan to make it
easier to make decisions, establish priorities and pursue funding.
Hearing no further comments, Mayor Bailey closed the public hearing at 7:13 p.m.
Mayor Bailey emphasized that any formal plan would have to follow the public process.
Council Member Aymon encouraged Pathways staff to attend the Centennial Celebration on July
18, 2012, to recruit volunteers.
Council Member Swanson thanked everyone involved with the Pathways Master Plan for their
efforts and the positive results.
Mayor Bailey moved to adopt the McCall Area Pathways Master Plan (May 2012). Council
Member Aymon seconded the motion. In a roll call vote Mayor Bailey, Council Member
Aymon and Council Member Swanson all voted aye and the motion carried.
Council Member Swanson moved to suspend the rules and read by title only, one time only
Ordinance No. 898, amending Title 3 and Title 9. Council Member Aymon seconded the
motion. In a roll call vote Council Member Swanson, Council Member Aymon and Mayor
Bailey all voted aye and the motion carried.
Ordinance No. 898 was read by title only, one time only by BessieJo Wagner, City Clerk.
Council Member Aymon moved to adopt Ordinance No. 898, amending Title 3 and Title 9,
approve the publication of the summary and authorize the Mayor to sign all necessary
documents. Council Member Swanson seconded the motion. In a roll call vote Council
Member Aymon, Council Member Swanson and Mayor Bailey all voted aye and the motion
carried.
McCall City Council Regular Meeting Page 5 of 8
May 10, 2012
PUBLIC COMMENT
Mayor Bailey called for public comment at 7.22 p.m.
Hearing no comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 12-93 McCall Redevelopment Agency Board of Commissioners Appointment
Michelle Groenevelt, Community Development Director, stated that The McCall Urban
Redevelopment Agency Board of Commissioners was responsible for the administration of the
affairs of the Urban Redevelopment Agency, including budget and carrying out Agency projects.
She stated that the term of office of a member was three years and a full Board had seven
members. Ms. Groenevelt indicated there was one vacancy on the MRA Board and the position
had been advertised in The Star News. Woody Woodworth submitted a letter of interest to serve
on the MRA Board, in the vacant position expiring in July, 2014.
Mayor Bailey moved to appoint Woody Woodworth to the McCall Urban Redevelopment
Agency Board of Commissioners, to a term expiring July, 2014. Council Member Aymon
seconded the motion. In a roll call vote, Mayor Bailey, Council Member Aymon and
Council Member Swanson all voted aye and the motion carried.
AB 12-89 SUB-08-05 Spring Mt. Ranch #5 — Plat Recordation Deadline Extension Request
Amy Pemberton, representative of Spring Mountain Ranch, stated that the applicant had
submitted a request to extend the deadline for one year for recordation of the Spring Mountain
Ranch #5 final plat. The final plat approval was given by City Council on November 19, 2009,
and the original recordation deadline was May 19, 2011. At its April 28, 2011, meeting, City
Council approved a one year extension of the deadline to May 19, 2012. The applicant requested
a second one year extension of the plat recordation deadline. The new deadline would be May
19, 2013. Ms. Pemberton indicated that McCall City Code (MCC 9.2.07.F) stated that an
extension may be granted and that such extension must be approved by City Council.
Mayor Bailey supported the extension, with the provision that it be the last extension.
Mayor Bailey moved to approve the plat recordation extension for one year. Council
Member Swanson seconded the motion. In a roll call vote, Mayor Bailey, Council Member
Swanson and Council Member Aymon all voted aye and the motion carried.
AB 12-92 Response to the Wastewater Technical Advisory Group's Third Revised Report
Council Member Aymon noted a correction on Page 6.
Mayor Bailey commented that the TAG members did a great job.
A brief discussion occurred regarding sump pumps, manholes and inspections.
McCall City Council Regular Meeting Page 6 of 8
May 10, 2012
Mayor Bailey moved to adopt the April 26, 2012, Response to the Wastewater Technical
Advisory Group Report, Revision 3. Council Member Aymon seconded the motion. In a
roll call vote, Mayor Bailey, Council Member Aymon and Council Member Swanson all
voted aye and the motion carried.
AB 12-94 Joint Work Session with the LOT Commission
Mayor Bailey indicated he had made recommendations through a memo, Attachment A. He
briefly reviewed the LOT Commission's recommendations, and stated that the recommendations
were generally in -line with his memo.
A brief discussion occurred regarding the pocket park on Pine and Woolley.
Gene Drabinski, Local Option Tax Commission Chairman, stated that the LOT Commission had
significant discussion on applications, and reached consensus on all votes. He explained how the
Commission had selected recipients, and answered specific questions from Council regarding
snowmobile and Nordic ski funding. Shane Hinson, Local Option Tax Commission Member,
assisted in addressing Council's questions. Lisa Wood, Local Option Tax Commission Member,
offered insight into recommended snowmobile trail grooming funding. Mr. Drabinski stated all
Commission members did significant homework prior to making recommendations. A brief
discussion regarding McPaws occurred. Council Member Aymon indicated that the spay and
neuter program was a favorite of hers. Mr. Drabinski stated that they would make changes at the
discretion and direction of City Council.
Lindley Kirkpatrick, City Manager, requested Council's guidance on direct costs associated with
administering the local option tax. Mayor Bailey stated that was not on his list, but he would
support funding half the requested amount. Council Member Aymon stated that half the amount
requested would be acceptable. Mr. Kirkpatrick stated that earlier Council discussions had
indicated that Council wanted local option tax dollars to fund costs for administration, as
opposed to local property tax dollars, which were currently being used. The Council had made a
decision to use property tax dollars to support the program in the beginning, and now would be a
logical time to have the program pay for its own costs. Council Member Swanson felt the
program should self -sustain, at least in part.
Mayor Bailey indicated there was time to contemplate, prior to final budget submission. Council
thanked the Local Option Tax Commission for their efforts.
CONSENT AGENDA
Staff recommended approval of the following items:
• Warrant Registers Dated May 4, 2012
• Payroll Report for Period ending April 27, 2012
• AB 12-91 Laura Moore Cunningham Foundation Application for Centennial Plaza
• AB 12-90 Request for Funding for 2012 America in Bloom Program and Payette River
Scenic Byway Corridor Management Plan Update
McCall City Council Regular Meeting
May 10, 2012
Page 7 of 8
A brief discussion took place regarding items on the Warrant Register.
Council Member Aymon requested staff provide information regarding reduction in energy
use/cost savings, due to retrofit.
Council Member Swanson moved to approve the Consent Agenda. Council Member
Aymon seconded the motion. In a roll call vote, Council Member Swanson, Council
Member Aymon and Mayor Bailey all voted aye and the motion carried.
Mayor Bailey stated that Ms. Groenevelt had recommended the Solar Cities Project be presented
at the Association of Idaho Cities Resilient City Program. Council concurred. A brief discussion
occurred regarding attendance at the Program.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:12 p.m.
Donald C. Bailey, Mayor
ATTEST:
BessieJo W finer, Cit
McCall City Council Regular Meeting Page 8 of 8
May 10, 2012
ATTACHMENT A
Revised 12 May 2012 (10 May 2012)
To: City Council
From: Don Bailey
Cc: Lindley Kirkpatrick, BessieJo Wagner
Subject: LOT Funding recommendations for Fiscal 2013
Ref. FY13 LOT Project Requests for Funding Listing
After further review of the LOT Applications received, I suggest the following:
1. As the City has been selected to receive the Third St. grant from ICDB, request 13-01
is now fixed.
2. As such I believe that all of the other City requests for capital improvements be
withheld at this time; some could be placed on an addendum if LOT receipts exceed the
budgeted amount of $225,000. These include: 13-05, 13-19, 13-20, 13-21, 13-26, 13-28,
13-33, 13-38, 13-39, 13-40, and 13-41. Each City department with buildings or other
major capital equipment in periodic need of repair or refurbishment should budget for
these items annually with funds saved until sufficient to do the work. The City has
already contributed $10,000 in 2012 for the Centennial Park, in addition to $5000 from
MRA.
3. I also recommend not funding the following: 13-08 Pocket Park (adds to Parks
budget for maintenance). 13-14 McPaws facilities (they need to plan for capital
improvements without City funding). 13-32 Treasure Valley Transit Center. The City
should not be responsible for funding Treasure Valley Transit capital; perhaps we could
contribute by waiving water and wastewater hook up fees. 13-25 Chamber Barge
repair; these repairs should be funded by contributions to the Chamber from their
members or in some other manner; the Chamber needs to plan for such repairs as
recommended for the City. 13-34 Volleyball court relocation; the MRA could fund this
project as it is located within the District.
4. The LOT committee will then recommend how to allocate the budgeted funds for the
remaining requests.
Added comment:
5. The City request for covering the costs for administering the LOT program is
$17,000. I recommend reducing to $5000 and eliminating the $500o the LOT
committee recommended for the Centennial Park or reducing the amount
recommended for snowmobile grooming ($36,200 to $31,200); the amount approved
for this year was $25,000. Then we could increase the amount for administration if the
receipts exceed the estimated total; add into the column for contingent amounts.
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COUNCIL MINUTES 05.10.12