The URL can be used to link to this page

Home My Public Portal AboutApril 4 2013 Regular Session I Greencastle Board of Park Commissioners OIN Minutes of the Regular Meeting Thursday, April 4, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Putnam County Public Library liaison Wes Wilson, and Greencastle Community School Corporation liaison Wayne Lewis Absent: Kyle Kerrigan and Greencastle City Council liaison Terry J. Smith Also Present: Robert & Beth Anderson — Lifebuilder Community Church, Jason & Nancy Hagen, Lifebuilder Community Church, Laura Kay Honey — Putnam County Girl Scouts, Brandy Starks — Putnam County Girl Scouts, Bobbie Lancaster—Greencastle Civic League Parkfest Committee, Bonnie Sparks — March of Remembrance, Amy Cofer — WREB 94.3 FM, Eric Bernsee — Banner Graphic Reporter, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:35 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Minutes rTh On a motion from T.Trigg, second by B.Miller, the minutes from the regular meeting held Thursday, March 7, 2013 were approved as presented. All Ayes. Monthly Finances On a motion from B.Miller, second by T.Trigg, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. lst Annual Glow Run/Walk — B.Starks with the Putnam County Girl Scouts presented a request to the board for permission to hold the 1st Annual Glow Run on the loop trail at Big Walnut Sports Park as a fundraiser for the Girl Scouts. Details included assigned "crossing guards" for the park entrances, black lights to enerigze the "glow-in-the-dark t-shirts, flash lights for all participants, glow necklaces. The event will be open to the public. On a motion from T.Trigg, second by B.Miller, the motion passed. All Ayes. 2. Special Pool Rental — B.Anderson, Children's Church Director for Lifebuilder Community Church presented a request for special hours for a pool rental on Friday evening, June 7 from 6:30-8:30 p.m. This rental will close their weeklong Summer Bible Camp and they expect 150 people to include their participants, siblings, parents, grandparents and volunteer staff. On a motion from T.Trigg, second by B.Miller the request was approved. All Ayes. 3. Sunday Church Service — J.Hagen, Lifebuilder Community Church presented a request for special consideration to hold a community church service at Robe-Ann 1 Park on Sunday, July 21, from 10:30 a.m. to Noon. Their rental will include the Bob Flanagan Bandshell and Shelter #1. On a motion from B.Miller, second by T.Trigg the request was granted. All Ayes. 4. Parkfest Summer Concert Series — B.Lancaster with the Greencastle Civic League presented their annual Parkfest request for use of the Bob Flanagan Bandshell on Tuesday evenings. This year's summer concert series events will be held on Tuesday's — June 4, 11, 18, & 25; July 2, 9, 16, & 30; and August 8, 13, & 20. Tuesday,August 27 has been reserved as a make-up day due to weather cancellations. This year's events will follow last year's Super Tuesday formats with multiple bands playing each night and with food vendors. On a motion from T.Trigg, second by B.Miller the park board approved the Parkfest schedule. All Ayes. 5. March of Remembrance — B.Sparks made the request to hold a special event in recognition of the Holocaust, a March of Remembrance on Sunday, April 14. The event will gather in Robe-Ann Park, travel the sidewalks along Wood Street, Washington Street, and Bloomington Street, returning to Robe-Ann Park. On a motion by B.Miller, second by T.Trigg, the request was approved. All Ayes. Old Business/Director's Report 1. Greencastle Aquatics Center a. Electrical Panels 1) Bid Documents - Specifications have been drafted for the electrical changes, with the city engineer completing the cover page, documents have been sent out with a due date of April 10. We have stated we want the project finished by Maylst. 2) Bid Awards — On a motion from T.Trigg, second by M.Miller, the board gave authorization to City Engineer Garth Hughes and Director \J R.Weinschenk to review and award the contract for improvements. All Ayes. b. Portable Lift Unit—Permanent ground anchors have been ordered to affix the PAL unit to the the concrete deck, making it a"permanent" fixture. c. Second ADA entry to pool—The Easy Step was ordered and has a 4 week delivery date. d. Picnic Tables—The extra set of legs have been received for the picnic tables in the pool's concessions area. These will be assembled as community service project. 2. Land & Water Conservation Fund Grant Projects—Director R.Weinschenk began with updates to the 2011 and 2012 LWCF Grant projects. a. 2011 BWSP Improvement Projects—R.Weinschenk informed the board that we are still awaiting appraisals form the Michael D. Hazeltine Land Appraisals. b. 2012 Land & Water Conservation Fund Grant — Although we have received no additional news, R.Weinschenk informed the board that he spoke with DNR officials this past week in regards to a request for additional information. This call means the application is still alive. c. Government Sequestering - A question was raised if the government sequestering would affect these two LWCF projects. R.Weinschenk stated in his conversation with the DNR officials, he was reassured that funding was in place for the 2011 & 2012 projects; however any LWCF future funding is in jeopardy. 2 3. Annual Program Brochure—We've received 6,000 copies from Greencastle Offset Printing and have started making them available around town and through the 4 county schools. A copy was given to each park board member. 4. Assistant Director's Report—T.Scott, Assistant Director gave a report in regards to programs held last month and the upcoming ones. New Business 1. Easter Egg Hunt—B.Miller made a statement that she appreciated the fact that both Director R.Weinschenk and Assistant Director T.Scott were both present for the Annual Easter Egg Hunt held on Saturday, March 23. She acknowledged the fact that the Weinschenk family delayed the start of their Spring Break to hold the Easter Egg Hunt. 2. Kudos — The Greencastle Board of Park Commissioners gave a hardy, "Keep up the good work!"to the parks &recreation department staff Adjournment On a motion from T.Trigg, second by B.Miller, the park board meeting was adjourned at 8:33 p.m. All Ayes. `' ,3A Minutes respectfully submitted by: =� Roderick M. Weinsche , Director Greencastle Parks &Recreation Department ,•--, Minutes approved by:fi nA,,, K,1 , i/ / . -7,,--,: / ___.- Dr. J9hnHennette resident Tim Trigg; ice President 7 124)4 1edt? Beva Miller, Secretary Kyle Kerrigan II 40 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET April 4, 2013 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. BWSP Start up, Robe-Ann repairs 1,813.76 Banner Graphics Summer seasonal"help wanted" ads 669.69 Cardinal Leasing, Inc. Lanier digital copier agreement 100.00 Card Services Rec. Supplies—Brickmania supplies 130.71 Cintas First Aid& Safety First Aid Cabinet check& restock 25.28 Co-Alliance Gasoline&diesel fuel 585.45 D & S Tree Service, Inc. Jaycee Park—trim trees above building 750.00 Greencastle Offset Printing 6,000 annual program brochures 3,266.00 Headley Hardware Expenditures: 459.73 ❑ Facility Maintenance $441.56 ❑ Park house- door knob/lock $18.17 Horizon Business Center Expenditures: 135.84 ❑ Office Supplies $70.97 ❑ Concession supplies $38.50 ❑ Recreation supplies $26.37 Humphrey's Outdoor Power Repair parts—Belt for snowblower 28.91 Ivy Tech Community College Leader, Manager ... Seminar 78.00 Molanda Company Aquatics Center-2 sets picnic table legs 929.00 Republic Services Jaycee Park dumpster 244.84 Stello Products, Inc. Emerald Palace&People Pathways signs 375.90 Rod Weinschenk Reimbursement for recreation supplies 10.31 ( Taylor Made Awards Brickmania& snow sculpture plaques 29.50 Tyco Integrated Security Monthly security services 96.09 Wal-Mart Credit Card Expenditures: 70.10 ❑ Office Supplies: $29.88 ❑ Recreation Supplies: $32.68 ❑ Facility Maintenance supplies $ 7.54 TOTAL GENERAL EXPENSES $9.799.11 (212) PARK NON-REVERTING SOFTBALL FUND Mid-America Sports Advantage Diamond repair product 1,363.29 TOTAL PK NR SOFTBALL EXPENSES $1,363.29 GRAND TOTAL EXPENSE FOR THE MONTH $11,162.40 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$11,162.40 dated this 4th day of April, 2013. (-T- ta(-' -----' SIG NA TURES OF GOVERNING BOARD 1 (1 1.4kJDr. John Hennettedent Beva Miller, Secre a Tim Trigg ice President Kyle Kerrigan %id 4.0