HomeMy Public PortalAbout2012.05.24 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
May 24, 2012
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Public Hearing
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Return to Open Session
Executive Session
Return to Open Session
Adjournment
CALL TO ORDER AND ROLL
CALL'
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:31 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson and Council Member
Witte all answered roll call. Council Member Scott was absent. A quorum was present.
City staff present was Lindley Kirkpatrick, City Manager, Bill Nichols, City Attorney; Dennis
Coyle, Parks and Recreation Director; Peter Borner, Public Works Director; and Laurie
Radcliffe, Deputy City Clerk.
APPROVE THE AGENDA
Mayor Bailey, with the consent of the Council, approved the amended agenda as presented.
WORK SESSION
AB 12-96 Implementation of Social Media for the City of McCall
Lindley Kirkpatrick, City Manager, stated that staff was pursuing the implementation of a formal
social media policy and desired input and direction from the Council. Council was presented
with several documents:
• Memo to Council dated May 18, 2012
McCall City Council Regular Meeting
May 24, 2012
Page 1 of 7
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a s s o c i a t e d w i t h p r o v i d i n g r e c r e a t i o n a l p r o g r a m s . O n - l i n e p a y m e n t w o u l d b e a c h o i c e f o r
r e g i s t r a n t s ; r e g i s t r a t i o n a t C i t y H a l l w o u l d s t i l l b e a n o p t i o n . O n - l i n e r e g i s t r a t i o n w o u l d l e s s e n
t h e w o r k l o a d o n s t a f f , a l l o w i n g m o r e t i m e f o r d i r e c t s e r v i c e s .
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Council Member Scott questioned the legality of specifying the fee was for using a credit card.
Linda Stokes, Treasurer, indicated the merchant card company selected did not have the
requirement referred to by Council Member Scott. Council Member Aymon commented that
convenience had a cost.
Mayor Bailey opened the public hearing for AB 12-95 Recreation Fees — 4% Convenience
Fee for Online Payments, Resolution 12-09 at 6:07 p.m.
Hearing no comments the public hearing was closed at 6:07 p.m.
Council Member Witte moved to approve Resolution 12-09 for the 4% Convenience Fee
for Online Payments and authorize the Mayor to sign all necessary documents. Council
Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council
Member Swanson, Mayor Bailey, Council Member Aymon and Council Member Scott all
voted aye and the motion carried.
Mayor Bailey led the audience in the Pledge of Allegiance at 6:09 p.m.
PUBLIC
COMMENT
Mayor Bailey called for public comment at 6:10 p.m.
Hearing no comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 12-98 Centennial Plaza Project Update
Peter Borner, Public Works Director, reminded Council that the McCall Centennial Committee
had proposed the installation of a new pocket park on the corner of Third Street and Railroad
Avenue to commemorate McCall's 100th year of incorporation. The new Park was approved by
City Council on June 9, 2011. Construction of the project was conditioned upon the McCall
Centennial Committee having adequate funding and meeting the requirements of the Planning &
Zoning Commission. Mr. Borner indicated the Centennial Committee would complete the
Planning & Zoning requirements by the end of May. Multiple meetings had been held between
the McCall Centennial Committee and City staff Those meetings discussed fund raising efforts
as well as design and operational concerns with Centennial Plaza. All concerns had been
addressed. Mr. Borner provided Council with a proposed construction schedule and the
preliminary construction plans.
Mayor Bailey reminded Mr. Borner of the need for sign post review and elimination. Council
Member Aymon indicated the centennial celebration had been moved to July 18, 2012.
McCall City Council Regular Meeting Page 3 of 7
May 24, 2012
AB 12-103 Digital Data Submission Standards Policy, Resolution 12-10, and Zoning
Ordinance Amendments — Ordinance No. 899
Michelle Groenevelt, Community Development Director, indicated that at the May 10 City
Council meeting, Garrett Mapp and Nathan Stewart presented the City's digital drawing
submittal format and data standards to establish uniform requirements for all digital drawing
submissions and to streamline the integration of the digital information into the City's
Engineering and Geographic Information Systems (GIS) datasets. Council was provided with
The Digital Data Submission Standards Policy and the associated zoning ordinance amendments,
which incorporated revisions recommended at the May 10 meeting.
Council Member Witte asked for and received clarification regarding which items shown in the
Resolution would require City Council approval.
Council Member Scott moved to approve Resolution 12-10 for the Digital Data Submission
Standards Policy and authorize the Mayor to sign all necessary documents. Council
Member Aymon seconded the motion. In a roll call vote, Council Member Scott, Council
Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all
voted aye and the motion carried.
Council Member Scott moved to suspend the rules and read by title only, one time only,
Ordinance No 899. Council Member Swanson seconded the motion. In a roll call vote,
Council Member Scott, Council Member Swanson, Mayor Bailey, Council Member Aymon
and Council Member Witte all voted aye and the motion carried.
Ordinance 899 was read by title only, one time only by Lindley Kirkpatrick, City Manager.
Council Member Scott moved to adopt Ordinance No. 899, approve the publication of the
summary, and authorize the Mayor to sign all necessary documents. Council Member
Witte seconded the motion. In a roll call vote Council Member Scott, Council Member
Witte, Mayor Bailey, Council Member Aymon, and Council Member Swanson all voted
aye and the motion carried.
AB 12-102 Impact Area Expansion Discussion
Michelle Groenevelt, Community Development Director, stated that City Council had reviewed
the Future Land Use Plan (FLUP) map boundaries at a previous Council meeting and initiated
the process with County Commissioners to discuss a modification of the Impact Area. Council
was provided with a map that reflected those efforts and showed the additions and subtractions
for the Impact Area. Ms. Groenevelt indicated that any change to the McCall Impact Area would
need to be negotiated between city and county governing boards, and ordinances would need to
be adopted according to procedures outlined in Idaho Code 67-6526. Ms. Groenevelt stated that
Council had been provided a memo about a recently formalized code enforcement process for the
Impact Area. The memo also provided background information on efforts to change the McCall
Impact Area.
McCall City Council Regular Meeting Page 4 of 7
May 24, 2012
A brief discussion occurred regarding the property that would be impacted and contacting
property owners to explain the process. Ms. Groenevelt reviewed with Council what it meant to
be in the city impact area.
Mayor Bailey indicated a letter to the property owners would be the next step, and he requested
Council be provided the letter for review prior to dissemination. He stated that the second step
would be a letter to the County Commissioners. Bill Nichols, City Attorney, recommended
following the statutory process, including public hearings, and indicating the process steps in any
letters. He suggested letters to property owners as an outreach, to allow an opportunity to
address any questions/issues. A very brief discussion occurred regarding The Committee of
Nine.' Mr. Nichols indicated he had not experienced that process, and was not aware of it
occurring anywhere in Idaho in the past thirteen years.
AB 12-101 FY12 Second Quarter Budget Review
Linda Stokes, Treasurer, stated that second quarter reviews were conducted at the end of April.
Ms. Stokes stated that the General Fund came in under budget, with other funds in budget. She
recommended that unexpended funds not be utilized until at least the end of third quarter.
A brief discussion occurred regarding data provided. Mayor Bailey questioned the budgeted
amount for economic development. Reviewing and updating the Campus Plan was discussed.
The Mayor recommended Council select a course of action based on the Campus Plan. Council
Member Aymon suggested Council review the CH2MHill recommendations and make a
decision prior to any updates. Mayor Bailey indicated he would prepare a memo for
consideration. Council Member Swanson indicated he would prefer to not expend any unused
funds at this time.
CONSENT AGENDA
Staff recommended approval of the following items:
• City Council Minutes — Regular March 22, 2012
• City Council Minutes — Special April 20, 2012
• Warrant Registers Dated May 18, 2012
• Payroll Report for Period Ending May 17, 2012
• Alcohol and Catering Licenses Activity Report
• AB 12-97 No Late Payments/NXGen Pricing/Contract Update Addendum
• AB 12-99 Contract Award For: Bid Number PW12-04 2012 Street Striping
• AB 12-100 Contract Award For: 2012 SH-55/Third Street ADA Pedestrian Walkway
Improvements
• AB 12-104 Surplus Property — Resolution 12-11
A brief discussion took place regarding items in the minutes and the Warrant Register.
McCall City Council Regular Meeting Page 5 of 7
May 24, 2012
Mr. Nichols indicated there were slight changes to Article III of the Contracts for AB 12-99 and
AB 12-100. Council Member Witte indicated the date in Article IV in both Contracts should
also be corrected.
The list of surplus property items was reviewed.
Council Member Scott moved to approve the Consent Agenda, with Contracts as amended.
Council Member Swanson seconded the motion. In a roll call vote, Council Member Scott,
Council Member Swanson, Mayor Bailey, Council Member Aymon and Council Member
Witte all voted aye and the motion carried.
EXECUTIVE SESSION
At 7:15 p.m., Mayor Bailey moved to go into Executive Session for: Personnel — Pursuant
to Idaho Code §67-2345(1)(b) To consider the evaluation, dismissal or disciplining of, or to
hear complaints or charges brought against, a public officer, employee, staff member or
individual agent, or public school student. Council Member Swanson seconded the motion.
In a roll call vote, Mayor Bailey, Council Member Swanson, Council Member Aymon,
Council Member Scott and Council Member Witte all voted aye and the motion carried.
Council evaluated the performance of the City Department Heads.
RETURN TO OPEN SESSION
At 7:24 p.m., Mayor Bailey moved to return to Open Session. Council Member Scott
seconded in the motion. In a roll call vote, Mayor Bailey, Council Member Scott, Council
Member Aymon, Council Member Swanson and Council Member Witte all voted aye and
the motion carried.
Council took an approximate 10 min break.
AB 12-107 City Manager Recruitment
Lindley Kirkpatrick, City Manager, introduced Barbara Sivey, Human Resources Director.
Mayor Bailey stated Council appreciated Mr. Kirkpatrick's efforts and they were saddened by
his resignation, which was effective August 3, 2012. The process of recruiting, interviewing and
selecting a new City Manager was discussed.
A discussion occurred regarding recruitment brochures from other cities, whether to handle the
search for a new City Manager through a recruiter or in-house, utilizing a marketing brochure for
recruitment, costs associated with an in-house recruitment, whether to include travel costs for
spouses for potential candidates from out-of-town, the need for Council to define their
requirements for the position, a targeted start date, the number of anticipated potential
candidates, whether there would be community involvement in the interview process or through
a reception and participation of staff in interviews.
McCall City Council Regular Meeting Page 6 of 7
May 24, 2012
Mayor Bailey encouraged Council to act in a timely manner on any candidate they were
interested in.
Council stated they would provide guidance on their requirements and priorities for a new City
Manager to staff Further discussion was scheduled for the May 25 Work Session.
Council Member Swanson indicated he would prefer a candidate who was specifically interested
in McCall, and willing to wait for this specific opportunity, as opposed to someone who would
accept another offer because he/she received it first.
Possible options for structuring the interview process with City Council were also discussed.
EXECUTIVE SESSION
At 8:16 p.m., Mayor Bailey moved to go into Executive Session for: Litigation — Pursuant
to Idaho Code §67-2345(1)(f): to communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for pending litigation, or controversies
not yet being litigated but imminently likely to be litigated. Council Member Aymon
seconded the motion. In a roll call vote, Mayor Bailey, Council Member Aymon, Council
Member Scott, Council Member Swanson and Council Member Witte all voted aye and the
motion carried.
Council discussed issues concerning the Pancake House.
RETURN TO OPEN SESSION
At 8:45 p.m., Mayor Bailey moved to return to Open Session. Council Member Scott
seconded in the motion. In a roll call vote, Mayor Bailey, Council Member Scott, Council
Member Aymon, Council Member Swanson and Council Member Witte all voted aye and
the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:46 p.m.
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McCall City Council Regular Meeting
May 24, 2012
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