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HomeMy Public PortalAboutJune 6 2013 Regular Session Greencastle Board of Park Commissioners ONO Minutes of the Regular Meeting Thursday, June 6, 2013 Present: President Dr. John Hennette, Secretary Beva Miller, Cathy Merrell, Putnam County Public Library liaison Wes Wilson and Greencastle Community School Corporation liaison Wayne Lewis Absent: Vice President Tim Trigg & Greencastle City Council liaison Terry J. Smith Also Present: Mayor Sue Murray;Nicole Christlieb -Executive Director, Greencastle Housing Authority; Tamra Walker—Principal, Greencastle Middle School; Assistant Director Troy Scott, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Welcome Cathy Merrell The park board was introduced to Cathy Merrell who is the Mayor's appointment to the Greencastle Board of Park Commissioners. The Mayor completed the description of job duties and "Swearing In" portion of the her appointment. The board welcomed Ms. Merrell to the board. Public Input - None Minutes On a motion from B.Miller, second by C.Merrell, the minutes from the regular meeting held Thursday, May 2, 2013 were approved as presented. All Ayes. Monthly Finances On a motion from B.Miller, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. Zombie Apocalypse Run -Nicole Christlieb - Executive Director of the Greencastle Housing Authority presented a new idea for a fundraiser. She asked permission to begin and end her"Zombie 5K Road Run" in Robe-Ann Park on Saturday, September 21, 2103. The route will follow the July 4th 5K through the streets of Greencastle and DePauw campus. Following her description and brief discussion, the park board directed her to make a shelter reservation with the Mayor's Secretary Linda Huber, make a request to the City Council for use of the city's roadways and the Greencastle Police Department for help across Bloomington and Seminary Streets. The board approved her request on a motion from B.Miller, second by C.Merrell. All Ayes. 1 2. Greencastle Aquatics Center Pool Rental — Greencastle Middle School Principal Tamra Walker presented a written request to rent the Greencastle Aquatics Center for the annual GMS Staff Retreat. They requested use of the facility from 6:00-8:00 p.m. 410 on Thursday evening, July 25th. They would like to use the concession area for a pitch-in targeting 50 participants. On a motion from B.Miller, second by C.Merrell the request was approved. All Ayes. 3. Pass Holders Event — It was noted that the second "Pass Holder's Night" will be held following the GMS rental on Thursday, July 25th from 8:00-10:00 p.m. 4. Little Free Libraries — Wes Wilson, liaison to the park board from the Putnam County Public Library,presented a request from the Putnam County Public Library to construct and place a "Little Free Library" within the boundaries of Robe-Ann Park. An article entitled, "Little Free Libraries" was circulated to the park board. Library officials would like to offer this sharing program to the members of the community who use Robe-Ann Park. After some discussion in regards to placement, the park board approved the request on a motion from B.Miller, second by C.Merrell. All Ayes. W.Wilson will meet with Parks & Recreation Director R.Weinschenk to seek a perfect spot within Robe-Ann Park. 5. Putnam County Comprehensive Services — Jill McFarland reviewed the annual request of Putnam County Comprehensive Service to purchase two Family Season Passes to the Greencastle Aquatics Center. They would like to rotate four clients and two personnel member per pass at a time — times two. The fee will be $300. On a motion from B.Miller, second by C.Merrell, this annual request was granted. All Ayes. 410 Personnel Seasonal Employees - Director R.Weinschenk presented an updated list of names for authorization to fill the many seasonal positions offered by the department. He explained that the list is now complete, with additional names added into positions within the concession stand, SPARK, and park maintenance positions. After a quick review of the names, the board approved the updated list of seasonal employees on a motion from B.Miller, second by C.Merrell. All Ayes. Old Business & Director's Report 1. Jaycee Park Mountain Bike Trails—Director R.Weinschenk gave a quick review of the committee's work day held on May 18 & 19. An energetic group of eight volunteers completed approximately 300 foot of running and biking trails at Jaycee Park. Additional work days will be held in the near future to continue the completion of the trails. 2. Land &Water Conservation Fund Grant Projects: a. 2011 BWSP Improvement Projects — Director R.Weinschenk informed the board that we've received the land appraisals from Michael D. Hazeltine Land Appraisals and they have been submitted to the Indiana Department of Natural Resources for their approval. Two preliminary meetings have been held with City Engineer Garth Hughes & Civil Engineering Consultants for design of the LWCF improvements, which include: Off-leash dog park, ADA improvements to the SW softball field, a new parking lot serving both, and an additional 9-holes of disc golf. 2 b. 2012 Land & Water Conservation Fund Grant — We are still awaiting 014 official word on our application. 3. Greencastle Aquatics Center: a. Start Up -Mother Nature has provided a cool start to the pool season,but the Pool Personnel are doing a great job! b. Electrical Panels—The electrical upgrades are complete. c. Second ADA entry to pool—The Easy Step has been received, constructed and installed in the pool making us compliant with two ADA entries. d. Portable Lift Unit—Permanent ground anchors have been received to affix the PAL unit to the the concrete deck,making it a"permanent"fixture. e. Picnic Tables—The Greencastle Boy Scouts Troop 99 took the new legs and assembled two picnic tables for the pool's concessions area as community service project. Assistant Director's Report T.Scott, Assistant Director presented a written highlight of past and upcoming programs. Adjournment On a motion from B.Miller, second by C.Merrell, the park board meeting was adjourned at 8:09 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Dr. Jo He tte, President Tim Trigg,Vi resi1 (/L nt Cit41/VLti,/'/k✓�-� Beva Miller, Secretary Cathy Merrel 3 GREENCASTLE PARKS & RECREATION DEPARTMENT .14 (204) ACCOUNTS PAYABLE VOUCHER DOCKET June 06, 2013 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Open aquatics center,repair toilet 873.67 Baker's Septic Service, Inc. Jaycee Park port-a-let service 142.00 Black Lumber Co., Inc. Construction supplies & drywall screws 113.68 Brenntag Mid-South, Inc. Muriatic acid to balance pH 915.40 Cardinal Leasing, Inc. New copier surge protector&copy charges 965.00 Card Services - Expenses: 168.94 • General-Seniour's Towing 45.00 • Recreation -Lego Store DVD 19.99 • Travel-Holiday Inn CPO 103.95 Chad Remsburg Reimburse season pass fees 50.00 Cintas First Aid supplies 23.79 Co-Alliance Gasoline 287.12 Forestry Suppliers, Inc. Shipping fees paid from last month's bill 33.40 Gehl Foods, Inc. Pool concession stand cheese dispenser 100.00 Gold Medal Products Pool concession stand supplies 363.70 Gordon Food Service Pool concession stand supplies 2,203.45 Greencastle Offset Printing Pool season passes 362.00 Headley Hardware Park maintenance supplies 439.09 AI Horizon Business Center Highlighters & copy paper 113.30 • Office supplies $55.86 • Recreation supplies $57.44 Humphrey's Outdoor Power Repair parts-Lawnmower repair parts 496.44 • Repair parts $262.14 • Oil $127.70 • Facility Maintenance $106.60 Intellicorp Background checks 49.30 Intellicorp Background checks 636.35 Lock Shop, The Pool-Rekey locks &lock repairs 284.00 Pepsi Beverages Company Pool-Product for resale 442.60 Rick Iseman Pool-waterslide structure painting#2 3,350.00 Ricoh USA, Inc. Invoice for additional copies 207.61 Rod Weinschenk Reimburse for expenses 95.00 • Gas/Oil-Speedway Gasolin 25.00 • Pool-LTS refund 70.00 Sandy Bradbury Phil O'Neal CPO class 275.00 Silly Safari Shows, Inc. SPARK program entertainment 315.00 Spear Corporation Pool-Expenses 11,797.76 • Pool chemicals 3,726.43 • Pool facility maintenance 8,071.33 State Chemical Solutions Cleaning supplies 517.33 Sunset Ink SPARK t-shirts 515.75 3 King's Electric, LLC Aquatics Center Electric Repairs #2 17,641.01 Tyco Integrated Security Monthly security services 96.09 USI Education& Government Sales Laminating supplies 122.14 Wal-Mart Credit Card Expenditures: 152.72 ❑ Office Supplies: $ 36.94 ❑ Recreation Supplies: $103.48 ❑ Facility Maintenance $ 12.30 TOTAL GENERAL EXPENSES $44,148.64 (212) PARK NON-REVERTING SOFTBALL FUND Gold Medal Products Softball concession stand supplies 363.70 Gordon Food Service Softball concession stand supplies 430.05 Pepsi Beverages Company Softball—Product for resale 651.09 Wal-Mart Credit Card Softball concession supplies 168.58 $1,613.42 GRAND TOTAL EXPENSE FOR THE MONTH $45,762.06 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$45,762.06 dated this 6th day of June, 2013. SIGNATURES OF GOVERNING BOARD /1 &,)-4 410 Dr. Joh ennett , resident Beva Miller, Secretary I� lc Kcrrin a CvYz!I Tim Trigg, Vice President y g ' ��1y U