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Home My Public Portal About2012.07.12 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) July 12, 2012 Agenda Call to Order and Roll Call Executive Session Open Session Pledge of Allegiance Approve the Agenda Public Hearings Public Comment Business Agenda Consent Agenda Reports Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL' Mayor Bailey called the regular meeting of the McCall City Council to order at 5:04 p.m. Mayor Bailey, Council Member Scott, Council Member Swanson and Council Member Witte all answered roll call. Council Member Aymon was absent. A quorum was present. City staff present was Lindley Kirkpatrick, City Manager, Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Jerry Summers, Police Chief; Peter Borner, Public Works Director; Delta James, City Planner; and BessieJo Wagner, City Clerk. EXECUTIVE SESSION' At 5:05 p.m., Mayor Bailey moved to go into Executive Session for: • Hiring - Pursuant to Idaho Code §67-2345(1)(a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; Council Member Witte seconded the motion. In a roll call vote, Mayor Bailey, Council Member Witte, Council Member Aymon, Council Member Scott and Council Member Swanson all voted aye and the motion carried. McCall City Council Regular Meeting Page 1 of 6 July 12, 2012 Council reviewed the applicant pool for the City Manager position and chose 6 candidates for telephone/Skype interviews. Council Member Aymon joined the meeting at 5:08 p.m. RETURN TO OPEN SESSION At 6:02 p.m., Mayor Bailey moved to return to Open Session. Council Member Scott seconded the motion. In a roll call vote, Mayor Bailey, Council Member Scott, Council Member Aymon, Council Member Swanson and Council Member Witte all voted aye and the motion carried. APPROVE THE AGENDA Mayor Bailey moved to amend the City Council Agenda to add to the Consent Agenda the Warrant Register printed on July 9, 2012 to ensure timely payment of City bills. Council Member Witte seconded the motion. In a voice vote all members voted aye and the motion carried. Mayor Bailey led the audience in the Pledge of Allegiance at 6:05 p.m. PUBLIC HEARINGS AB 12-136 Ordinance adopting a Zoning Code Amendment: Scenic Route Procedures Delta James, City Planner, presented the Ordinance adopting a Zoning Code Amendment: Scenic Route Procedures. She stated that the McCall City Code section 3.7.032 required Scenic Route applicants to provide a pre -application presentation to the Planning and Zoning Commission and hold a neighborhood meeting prior to submittal of a full application. Design Review applications, which often accompany a Scenic Route application, do not require these steps. Ms. James stated that City Staff identified the disparity between the Scenic Route and Design Review application procedures which created a longer review timeline for the Scenic Route review than the Design Review. In order to streamline the process and promote a more efficient system for economic development, the proposed zoning ordinance amendments would eliminate the pre -application and neighborhood meeting requirements for the Scenic Route review so the process would be identical to Design Review. Mayor Bailey opened the public hearing for Zoning Code Amendment: Scenic Route Procedures — Ordinance at 6:10 p.m. Hearing no comments the public hearing was closed at 6:11 p.m. McCall City Council Regular Meeting Page 2 of 6 July 12, 2012 Council Member Witte moved to suspend the rules and read by title only, one time only Ordinance No. 902, amending Title 3 Scenic Route Procedures. Council Member Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Scott all voted aye and the motion carried. Ordinance 902 was read by title only, one time only by BessieJo Wagner, City Clerk. Council Member Witte moved to adopt Ordinance No. 902, amending Title 3 Scenic Route Procedures, approve the publication of the summary, and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson all voted aye and the motion carried. AB 12-135 Conditional Use Permit CUP-12-03: 407 Rio Vista Blvd. — Swinford Accessory Structure Delta James, City Planner, Presented the Conditional Use Permit CUP-12-03: 407 Rio Vista Blvd. — Swinford Accessory Structure application. She stated that the application had been submitted for construction of an accessory structure in excess of 1500 sq. ft. pursuant to MCC 3.3.02. The total square footage of the proposed structure is 1976 sq. ft. and would include garage space, workshop, studio space and two bathrooms. Mayor Bailey opened the public hearing for Conditional Use Permit CUP-12-03: 407 Rio Vista Blvd. — Swinford Accessory Structure at 6:21 p.m. Hearing no comments the public hearing was closed at 6:22 p.m. Council Member Swanson moved to approve CUP-12-03 subject to the presented Findings and Conclusions and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Swanson, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion carried. PUBLIC COMMENT' Mayor Bailey called for public comment at 6:23 p.m. Hearing no comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 12-137 McCall Area Planning and Zoning Commissioner Appointment Delta James, City Planner, introduced Fallon Fereday to the Council. Ms. Fereday addressed the Council and expressed her interest in serving on the Planning and Zoning Commission. McCall City Council Regular Meeting Page 3 of 6 July 12, 2012 Mayor Bailey moved to appoint Fallon Fereday as McCall Area Planning and Zoning Commissioner for a term of three (3) years, expiring July 2015. Council Member Scott seconded the motion. In a voice vote all members voted aye and the motion carried. AB 12-139 Centennial Plaza selection criteria and process for name inclusion on monument and art wall Lyle Nelson, Co-chair of McCall Centennial Committee, introduced the McCall Centennial Committee's recommended selection criteria and process for inclusion of names of people, businesses, events, and organizations that have impacted McCall over the past 100 years on the Centennial Plaza monument and art wall. It is expected that the process will demand detailed research, City staff time, as well as significant public involvement. Mr. Nelson stated that the Committee had identified 32 categories that they would like recognize. The Committee also suggested that a subcommittee be assigned to each category. Lindley Kirkpatrick, City Manager, suggested that informal working groups be used instead of subcommittees to avoid a huge burden on the open meetings law process. Council Member Aymon concerned that the process may be too large and difficult to manage. Council Member Witte suggested a step process that would start with a small group first instead of taking on all 32 categories at once. Council Member Swanson was supportive of the idea and stated that it was good to take the time to ensure it would be done right. There was general consensus from the Council to change the wording from subcommittee to informal group and add a title page for signatures and date approved. Council Member Scott moved to approve the Centennial Committee's recommendation for a selection process and criteria for name inclusion in Centennial Plaza as amended. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion carried. AB 12-138 School Bus Stops within the Commercial or Business District of the City of McCall Deputy Prosecutor Attorney Carol Brockmann presented the School Bus Stops within the Commercial or Business District of the City of McCall issue and two possible options to correct the issue as follows: 1) Designate Third Street, Lake Street, and the Downtown Core as a "Business District" and require Harlows Bus services to establish an alternate bus route, which conforms to State statute, Or; 2) Take no action which allows Harlows to maintain the status quo. McCall City Council Regular Meeting Page 4 of 6 July 12, 2012 Council had a brief discussion for clarification of the two options. The Council came to a general consensus to take no action which would allow Harlows to maintain their current routes and the Police Department to enforce the School Bus Stop Arm Provision. AB 12-140 Discussion of Idaho Independent Intergovernmental Authority (III -A) Health Insurance Mayor Bailey gave a brief history of the Idaho Independent Intergovernmental Authority (III -A) Health Insurance. The III -A Trust is a self -funded insurance pool for cities and other governmental entities, modeled after a similar program in Montana. Mayor Bailey requested that the Human Resources Manager track the progress of the III -A and continue to look at it as a possibility in the future comparing it to other insurance carriers and costs. CONSENT AGENDA Staff recommended approval of the following items: • Council Special Minutes - April 27, 2012 • Council Regular Minutes - May 10, 2012 • Council Special Minutes - May 25, 2012 • Warrant Registers Dated July 6, 2012 • Warrant Registers Dated July 9, 2012 (added 7/9/12) • Payroll Report for Period ending June 22, 2012 A brief discussion took place regarding items on the Warrant Register. Council Member Scott moved to approve the Consent Agenda. Council Member Swanson seconded the motion. In a voice vote, all voted aye and the motion carried. REPORTS The Council received copies of the following: Department Reports Committee Minutes • Airport Advisory Committee — June 7, 2012 • Library Board of Trustees — April 17, 2012 • McCall Improvement Committee — May 17, 2012 • McCall Redevelopment Agency — May 15, 2012 • Planning and Zoning Commission — May 1, 2012 Council discussed scheduling options for candidate interviews. McCall City Council Regular Meeting Page 5 of 6 July 12, 2012 EXECUTIVE SESSION At 7:54 p.m., Mayor Bailey moved to go into Executive Session for: • Hiring - Pursuant to Idaho Code §67-2345(1)(a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; Council Member Swanson seconded the motion. In a roll call vote, Mayor Bailey, Council Member Swanson, Council Member Aymon, Council Member Scott and Council Member Witte all voted aye and the motion carried. Council discussed qualifications of candidates for the City Manager position. RETURN TO OPEN SESSION At 8:02 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson seconded the motion. In a roll call vote, Mayor Bailey, Council Member Swanson, Council Member Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 8:09 p.m. �•�`'' of 1Mce 40# ATTEST: BessieJo W.gner, City/lerk Donald C. Bailey, Mayor McCall City Council Regular Meeting Page 6 of 6 July 12, 2012