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HomeMy Public PortalAboutr 06:055 ~\£ØO[UttDlt of t~£ ¿ßDtDu£jlr of ([urÌ£r£Ì, ~. 3]. No Jilfi: 'i 'i Date of AdoptionFp.hru::Irv 2. 2006 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS - FEASIBILITY STUDY FOR THE POLICE AND FIRE HEADQUARTERS \-VHEREAS, the Borough of Carteret is În need of specialized architectural sCDlices in cOlmection with a feasibility study for renovations to the Police and FireHeadquarters; and WHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the requisite experience and expc11ise to provide said services; and WHEREAS, Potter Architects has submitted a proposal to provide said services at a total cost not to exceed $10,000.00; and \VI-IEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer certifies that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal of Potter Architects for the specialized architectural services for a feasibility study for renovations to the Police and Fire Headquatiers in the total amount not to exceed $10,000.00 is hereby approved; 2. Annexed hereto is a copy of said proposal; 3. This action is approved as an award of a professional services contract. Adopted this 2,d day of Febmary, 2006 and certified as a tme copy of the original on February 3, 2006. KATHLEEN M. BAfu'iEY, RMC/CMC Municipal Clerk L LINDA A. RIVERA Assistant Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NY A.B, COUNCIL.\'IAN YES NO NV A.B. RF.T.L.INO X Nf¡.PLES X I-JJH7 X RIOS X ~ KRUM X : SITARZ X I I \( -Indicate Vote AB Ab,ent NV· Not Vudng XOR· ]ndk~tes VOle to OYerrule Veto CD Adopted QI J meeting of the Municip.:¡I Council February 2, 2006 (~ J.., , a ~ Assistant Munici al Clerk p rm Potter Architects Architecture and Planning LLC 410 Colonial Avenue Union, NJ 07083-7347 I\fF:MBHR OF AJ\fERIC,'-.... I!liSTITUTE Of AIU 'HITFL'TS ~EW¡\RK :\..ND ~'UB1TRBAN CHAPTER I\"ATIOI\-AL COF'I (:IL OF ARCßITE<.TUR.4L REG. BOARDS IlO.l'.A. INH!RNATIONAL RF£. N.J. NY, PA. L'T Registered Architects Licensed Professional Planners Established 1932 January 20, 2006 Mr. John DuPont Engineering Dept. Carterel Borough Building Dept. 61 Cooke Ave. Municipal Building Carteret, NJ 07008 ~ Proposal No. P2006010 Feasiblity Study for Police and Fire Headquarters Carteret, NJ Dear John: It was a pleasure meeting with you to discuss the proposed Feasiblity Study for the Addition to the Police and Fire Headquarters located at Carteret, NJ. Please find two copies of Proposal No. P2006010 enclosed for your review. . (he scope of architectural services we will provide is divided into various phases. Please refer to the enclosed "Project Program Description", "Estimated Fee Schedule" and "Attachments" to obtain a breakdown of these services and their associated fees. If this proposed agreement meets with your approval, please sign both copies and return one copy for our records. This signed proposal will serve as our contractual agreement. We look fOlWard to providing the architectural services you require and will begin upon receipt of a signed proposal. If you have any questions please do not hesitate to contact me. Thank you. Honorable Daniel J. Reiman Title (Print) Mayor Thomas R Potter for Potter Architects Date (Pnnt) ,;2- /-t?( potter@potterarehitccts.com (908) 686-2547 Fax (908)686-8430 rm Potter Architects Architecture and Planning L.L.c. 410 Colonial A venue Union, NJ 07083-7347 l\-ffiMBli:R OF AI\.f[,RH:'_-\...'II IJ\"STITUTEOF ARCHITJo:{'TS .'ìEWARJo,: AND :','UBURBAN ClLU'Tio:R [\"ATIOI\AI. COL'.'ìÜL OF ARnlITECTlJRAI. RRG. DOARDS ø..O.C.A.INT¡';RN.\TlONAJ_ REG. N.J, NY, P.\., C'T Registered Architects Licensed Professional Planners Established 1932 Project Program Description Feasiblity Study for Police and Fire Headquarters Carteret, NJ Proposal No. P2006010 January 20, 2006 1 . SCOPE: It is our understanding that the Borough wishes for our firm to create a proposed concept plan for the Police and Fire Headquarters Addition for the Borough of Carteret. The general format of the proposed addition will be in the area of 12,000 square feet. This will take the form of a two-story addition of 6000 square feet per floor, to be located between the buildings over the existing parking lot. The design is to include an elevator, which will be supervised from the Police Department side. The Borough of Carteret will provide an approved Project Program, indicating square footage requirements and departmenUspace allocations. The contact for this project will be Mr. John DuPont, P.E., Borough Engineer. 2. FEES: The fee for the first concept plan and elevation, which will include schematic as-builts of the existing facility, will be $5600. The fee for subsequent concept plans will be $3600 per design. The fee for a computerized color rendering of the selected concept plan will b~ S-<:3:> ' -r>P-. potter@potterarcbitects.com (908) 686-2547 j<'ax (908) 686-8430 rm Potter Architects Architecture and Planning LLC 410 Colonial Avenue Union, NJ 07083-7347 MEMBER OF AMERU"A.... [,,-sTnurE OF ..\R.CHITI'..(TS :'«EW1\RJ( :\ND SUBITRB.."-N ClL\rTER I\All0l\"AL COll.:"iClI. OF AReIIITF.(TUR-\L REG. BOARDS 8.0.c,.\. INTEKNA'lïONAI, REG. NJ, NY. FA, cr Registered Architects Licensed Professional Planners Established 1932 Estimated Fee Schedule Feasiblity Study for Police and Fire Headquarters Carteret, NJ Proposal No. P2006010 January 20, 2006 Predesian/Schematic Desian Services 100.00% $5,600.00 Document existing building condi1ions; Development of existing plans and elevations; Coordination of Owner supplied data; Development of project and building program; Conceptual project development scheduling and conceptual budget; Development of Conceptual Schematic Floor Plans and elevations. Estimated Professional Services Total 100.00% $5,600.00 The compensation schedule establishes a maximum fixed fee for each phase of the project. Compensation for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see schedule for breakdown). Stipulated fees shall be valid for not more than 90 days from the dale noted unless an agreement IS reached. pottcr@pottcrarchitccts.com (908) 686-2547 I"ax (908) 686-8430 III Potter Architects MRMRRR 01<' AMERII'A"I I!\SrrnrrEOF -\R('HlTJ!:<-TS .'IiEWARK :\ND SUBURB.:\.i~ CHAPTER NATlOI'iAL COE\i<.1L 01" ARCIIITECTlIRAL REG. BOARDS B.O.C..\.INTERN..\'J'ION.U, REG. NJ, NY, PA, LÎ Architecture and Planning L.L.c. 410 Colonial Avenue Union, NJ 07083-7347 Registered Architects Licensed Professional Planners Established 1932 Hourly Compensation Rates Feasiblity Study for Police and Fire Headquarters Carteret, NJ Proposal No. P2006010 January 20, 2006 Principal/Partner Project Manager/Associate Project Architect Architect Intern Architect Interior Designer Draftsperson" Draftsperson I Ad mi nistrative/Clerical Non technical Staff $175.00/Hr. $150.00/Hr. $125.00/Hr. $115.00/Hr. $105.00/Hr. $100.00/Hr. $95.00/Hr. $85.00/Hr. $65.00/Hr. $55.00/Hr. Requests for services that require personnel to provide overtime will be established prior to performing the work. Hourty compensation rates for services that require personnel to work overtime shall be 1.5 times the compensation rates listed above. potter@.potterarchitects.com (908) 686-2547 Fax (908) 686-8430 Attachments Feasiblity Study for Police and Fire Headquarters Carteret, NJ Proposal No. P2006010 January 20, 2006 The following Services are not being provided in this agreement and shall be considered Additional Services and compensated for as provided in applicable subparagraphs of this contract agreement. Model of proposed project design. Professional digital computer rendering of proposed project. Detailed construction cost estimate of proposed project design. Site/Civil engineering and/or landscape design/consultations. Soil/Hydrogeological engineering, tests, reports, etc. Schematic designs beyond basic services allowance of one (1) scheme. Destructive or other structural testing of existing building components. Civil Engineering and/or Surveys. Mechanical, Electrical, Plumbing, Fire Protection Engineering. On-site representation beyond basic services allowance of (3) site visits. Shop Drawing Review. Printing beyond allowance of (6) sets of plans. Travel expenses beyond allowance of (60) miles. Postage/delivery expenses beyond allowance of ($50). Attachment Page A 1 AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough . of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in N eptune, in said County and State and of general circulation in said county. ONE (1) times, once in each issue as follows: F~bruary 7. 2006 ~~ oX~ U!"~.N\l1:'ætJ:'!lÀlblic of New Jersey NrJT;'.' 'v ;":_¡·~~.:c c;: f':!:::'il JERSEY MOl C'~',;T~:'. .j:.:::~ür: [:<¡:~¡;-25 May 2. 2006 Kathleen Barney, RlYI Municipal Clerk Sworn and subscribed before me this cf--f.A day of , _ _ IIOROUGII OF CM1ER£T NOTICE OF CONTRACT .....""""D The Borough of Carteret h.. lIWat'"ded a contract without competitive bid- dins as a professional ~~~e~~{l5;.'li·rl) (~).. . This contract and the ~~:O':~b~~tt¡:;iz~~I~ insøectton In the office of \he Municipal Clerk. Aw.ded to: POTTER ARCHITECTS . ......: ARCHITECTURAL SERVICES FEASIBILITY STUDY FOR. POLICE & FIRE HEADQUARTERS ........... #: 00-00 CoM, Not to exc.ed S10 000.00 ¡KATHiiiÑ M. BARNEY, g:-- (t14.Ø) , 3IHO t<.-c¡,-ÓJ? ~!Ir!Iu£4 !If Œarfrr:ef MIDDLESEX COUNTY ~eÚJ ]£[..~ TEL (732) 541-3800 FAX (732) 541-8925 OFFICE OF KATHLEEN M. BARNEY, RMC/CMC MUNICIPAL CLERK . 61 COOKE AVENUE CARTERET, NEW JERSEY 070 Date February 1, 2006 TO: Patrick J, DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OFA V AILABLE FUNDS: ~: For: PROFF.SSIONALARCHITECTURAL SERVICES FEASIBILTY STUDY FOR THE POLICE & FIRE HEADQUARTERS Name of Account: POTTER ARCHITECTS AMOUNT TO BE ENCUMBERED: Not to exceed $10,000.00 ~~~ KATHLEEN M. BARNEY, Municipal Clerk Resolution IOh-~~ CJŒTIFICA TION OF A V AILABILITY OF FUNDS . ____L..Treasurer of the Borol.!gn cfCarterc},do-herebycertifythat there-äteštiffi¿ienrttiñâiãýãi1ã&léTn'the curre~t budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret and: PðÍÍH ~h~ The funds available for this contract are in the Budget, in the account of: ~ ~¡-.Jt;-,-,-~ o"f- in the amount of: { '" , 0= - (,0/_ :2<>, ;"-:> - 2"5'1 By this certification, I have hereby encumbered the above named account for the amount of the contract. ~~j/ PAT CK 1. DeBLASIO, Treasurer Date: )..-It/?J. KMB/ cp BOROUGH Of CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive, bid- ding as a professional service pursuant to N.J.S.A. 40A:11-5 (1) (a) This contract and the ~~~ol~~~ra bi~t7~; iZ~~tli~ inspection in the office of the Municipal Clerk. Awarded to: POTTER ARCHITECTS Services; ARCHITECTURAL SERVICES FEASIBILITY STUDY FOR POLICE & FIRE HEADQUARTERS Resolution #; 06-55 Cost: Not to exceed $10,000,00 KATHLEEN M. BARNEY, Certified Municipal Clerk ($14.96) 38590 ,'"