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Date of AdoptionFp.hru::Irv 2. 2006
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR
ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS -
FEASIBILITY STUDY FOR THE POLICE AND FIRE HEADQUARTERS
\-VHEREAS, the Borough of Carteret is În need of specialized architectural
sCDlices in cOlmection with a feasibility study for renovations to the Police and
FireHeadquarters; and
WHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083,
possesses the requisite experience and expc11ise to provide said services; and
WHEREAS, Potter Architects has submitted a proposal to provide said services
at a total cost not to exceed $10,000.00; and
\VI-IEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer certifies that funds are or will be
available for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the
Borough ofCarteret, County of Middlesex, State of New Jersey, as follows:
1. The proposal of Potter Architects for the specialized
architectural services for a feasibility study for renovations to the
Police and Fire Headquatiers in the total amount not to exceed
$10,000.00 is hereby approved;
2. Annexed hereto is a copy of said proposal;
3. This action is approved as an award of a professional services
contract.
Adopted this 2,d day of Febmary, 2006
and certified as a tme copy of the
original on February 3, 2006.
KATHLEEN M. BAfu'iEY, RMC/CMC
Municipal Clerk
L
LINDA A. RIVERA
Assistant Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN YES NO NY A.B, COUNCIL.\'IAN YES NO NV A.B.
RF.T.L.INO X Nf¡.PLES X
I-JJH7 X RIOS X
~ KRUM X : SITARZ X
I I
\( -Indicate Vote AB Ab,ent NV· Not Vudng XOR· ]ndk~tes VOle to OYerrule Veto CD
Adopted QI J meeting of the Municip.:¡I Council February 2, 2006
(~ J.., , a ~
Assistant Munici al Clerk
p
rm
Potter Architects
Architecture and Planning LLC
410 Colonial Avenue Union, NJ 07083-7347
I\fF:MBHR OF
AJ\fERIC,'-.... I!liSTITUTE Of AIU 'HITFL'TS
~EW¡\RK :\..ND ~'UB1TRBAN CHAPTER
I\"ATIOI\-AL COF'I(:IL OF ARCßITE<.TUR.4L REG. BOARDS
IlO.l'.A. INH!RNATIONAL
RF£. N.J. NY, PA. L'T
Registered Architects
Licensed Professional Planners
Established 1932
January 20, 2006
Mr. John DuPont
Engineering Dept.
Carterel Borough Building Dept.
61 Cooke Ave.
Municipal Building
Carteret, NJ 07008
~
Proposal No. P2006010
Feasiblity Study for Police and Fire Headquarters
Carteret, NJ
Dear John:
It was a pleasure meeting with you to discuss the proposed Feasiblity Study for the Addition to the Police and Fire
Headquarters located at Carteret, NJ.
Please find two copies of Proposal No. P2006010 enclosed for your review.
. (he scope of architectural services we will provide is divided into various phases. Please refer to the enclosed
"Project Program Description", "Estimated Fee Schedule" and "Attachments" to obtain a breakdown of these
services and their associated fees.
If this proposed agreement meets with your approval, please sign both copies and return one copy for our records.
This signed proposal will serve as our contractual agreement.
We look fOlWard to providing the architectural services you require and will begin upon receipt of a signed
proposal.
If you have any questions please do not hesitate to contact me. Thank you.
Honorable Daniel J. Reiman
Title (Print)
Mayor
Thomas R Potter for Potter Architects
Date (Pnnt)
,;2- /-t?(
potter@potterarehitccts.com
(908) 686-2547
Fax (908)686-8430
rm
Potter Architects
Architecture and Planning L.L.c.
410 Colonial A venue Union, NJ 07083-7347
l\-ffiMBli:R OF
AI\.f[,RH:'_-\...'II IJ\"STITUTEOF ARCHITJo:{'TS
.'ìEWARJo,: AND :','UBURBAN ClLU'Tio:R
[\"ATIOI\AI. COL'.'ìÜL OF ARnlITECTlJRAI. RRG. DOARDS
ø..O.C.A.INT¡';RN.\TlONAJ_
REG. N.J, NY, P.\., C'T
Registered Architects
Licensed Professional Planners
Established 1932
Project Program Description
Feasiblity Study for Police and Fire Headquarters
Carteret, NJ
Proposal No. P2006010
January 20, 2006
1 . SCOPE:
It is our understanding that the Borough wishes for our firm to create a proposed concept plan for the Police and
Fire Headquarters Addition for the Borough of Carteret.
The general format of the proposed addition will be in the area of 12,000 square feet. This will take the form of a
two-story addition of 6000 square feet per floor, to be located between the buildings over the existing parking lot.
The design is to include an elevator, which will be supervised from the Police Department side.
The Borough of Carteret will provide an approved Project Program, indicating square footage requirements and
departmenUspace allocations.
The contact for this project will be Mr. John DuPont, P.E., Borough Engineer.
2. FEES:
The fee for the first concept plan and elevation, which will include schematic as-builts of the existing facility, will be
$5600.
The fee for subsequent concept plans will be $3600 per design.
The fee for a computerized color rendering of the selected concept plan will b~ S-<:3:> '
-r>P-.
potter@potterarcbitects.com
(908) 686-2547 j<'ax (908) 686-8430
rm
Potter Architects
Architecture and Planning LLC
410 Colonial Avenue Union, NJ 07083-7347
MEMBER OF
AMERU"A.... [,,-sTnurE OF ..\R.CHITI'..(TS
:'«EW1\RJ( :\ND SUBITRB.."-N ClL\rTER
I\All0l\"AL COll.:"iClI. OF AReIIITF.(TUR-\L REG. BOARDS
8.0.c,.\. INTEKNA'lïONAI,
REG. NJ, NY. FA, cr
Registered Architects
Licensed Professional Planners
Established 1932
Estimated Fee Schedule
Feasiblity Study for Police and Fire Headquarters
Carteret, NJ
Proposal No. P2006010
January 20, 2006
Predesian/Schematic Desian Services 100.00% $5,600.00
Document existing building condi1ions; Development of existing plans and elevations; Coordination of
Owner supplied data; Development of project and building program; Conceptual project development
scheduling and conceptual budget; Development of Conceptual Schematic Floor Plans and elevations.
Estimated Professional Services Total
100.00%
$5,600.00
The compensation schedule establishes a maximum fixed fee for each phase of the project. Compensation
for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see
schedule for breakdown).
Stipulated fees shall be valid for not more than 90 days from the dale noted unless an agreement IS reached.
pottcr@pottcrarchitccts.com
(908) 686-2547 I"ax (908) 686-8430
III
Potter Architects
MRMRRR 01<'
AMERII'A"I I!\SrrnrrEOF -\R('HlTJ!:<-TS
.'IiEWARK :\ND SUBURB.:\.i~ CHAPTER
NATlOI'iAL COE\i<.1L 01" ARCIIITECTlIRAL REG. BOARDS
B.O.C..\.INTERN..\'J'ION.U,
REG. NJ, NY, PA, LÎ
Architecture and Planning L.L.c.
410 Colonial Avenue Union, NJ 07083-7347
Registered Architects
Licensed Professional Planners
Established 1932
Hourly Compensation Rates
Feasiblity Study for Police and Fire Headquarters
Carteret, NJ
Proposal No. P2006010
January 20, 2006
Principal/Partner
Project Manager/Associate
Project Architect
Architect
Intern Architect
Interior Designer
Draftsperson"
Draftsperson I
Ad mi nistrative/Clerical
Non technical Staff
$175.00/Hr.
$150.00/Hr.
$125.00/Hr.
$115.00/Hr.
$105.00/Hr.
$100.00/Hr.
$95.00/Hr.
$85.00/Hr.
$65.00/Hr.
$55.00/Hr.
Requests for services that require personnel to provide overtime will be
established prior to performing the work. Hourty compensation rates for
services that require personnel to work overtime shall be 1.5 times the
compensation rates listed above.
potter@.potterarchitects.com
(908) 686-2547 Fax (908) 686-8430
Attachments
Feasiblity Study for Police and Fire Headquarters
Carteret, NJ
Proposal No.
P2006010
January 20, 2006
The following Services are not being provided in this agreement and shall be considered Additional Services and
compensated for as provided in applicable subparagraphs of this contract agreement.
Model of proposed project design.
Professional digital computer rendering of proposed project.
Detailed construction cost estimate of proposed project design.
Site/Civil engineering and/or landscape design/consultations.
Soil/Hydrogeological engineering, tests, reports, etc.
Schematic designs beyond basic services allowance of one (1) scheme.
Destructive or other structural testing of existing building components.
Civil Engineering and/or Surveys.
Mechanical, Electrical, Plumbing, Fire Protection Engineering.
On-site representation beyond basic services allowance of (3) site visits.
Shop Drawing Review.
Printing beyond allowance of (6) sets of plans.
Travel expenses beyond allowance of (60) miles.
Postage/delivery expenses beyond allowance of ($50).
Attachment Page A 1
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or
Resolution of the Borough . of Carteret that has
appeared in the Home News Tribune, a newspaper
which is printed in Freehold, New Jersey and published
in N eptune, in said County and State and of general
circulation in said county. ONE (1) times, once in each
issue as follows:
F~bruary 7. 2006
~~ oX~
U!"~.N\l1:'ætJ:'!lÀlblic of New Jersey
NrJT;'.' 'v ;":_¡·~~.:c c;: f':!:::'il JERSEY
MOl C'~',;T~:'. .j:.:::~ür: [:<¡:~¡;-25 May 2. 2006
Kathleen Barney, RlYI
Municipal Clerk
Sworn and subscribed before
me this cf--f.A day of , _ _
IIOROUGII OF CM1ER£T
NOTICE OF CONTRACT
.....""""D
The Borough of Carteret
h.. lIWat'"ded a contract
without competitive bid-
dins as a professional
~~~e~~{l5;.'li·rl) (~)..
. This contract and the
~~:O':~b~~tt¡:;iz~~I~
insøectton In the office
of \he Municipal Clerk.
Aw.ded to:
POTTER ARCHITECTS .
......:
ARCHITECTURAL
SERVICES
FEASIBILITY STUDY FOR.
POLICE & FIRE
HEADQUARTERS
........... #:
00-00
CoM,
Not to exc.ed
S10 000.00
¡KATHiiiÑ M. BARNEY,
g:--
(t14.Ø) , 3IHO
t<.-c¡,-ÓJ?
~!Ir!Iu£4 !If Œarfrr:ef
MIDDLESEX COUNTY
~eÚJ ]£[..~
TEL (732) 541-3800
FAX (732) 541-8925
OFFICE OF
KATHLEEN M. BARNEY, RMC/CMC
MUNICIPAL CLERK .
61 COOKE AVENUE
CARTERET, NEW JERSEY 070
Date February 1, 2006
TO: Patrick J, DeBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OFA V AILABLE FUNDS:
~:
For: PROFF.SSIONALARCHITECTURAL SERVICES
FEASIBILTY STUDY FOR THE POLICE & FIRE HEADQUARTERS
Name of Account: POTTER ARCHITECTS
AMOUNT TO BE ENCUMBERED: Not to exceed
$10,000.00
~~~
KATHLEEN M. BARNEY,
Municipal Clerk
Resolution IOh-~~
CJŒTIFICA TION OF A V AILABILITY OF FUNDS
. ____L..Treasurer of the Borol.!gn cfCarterc},do-herebycertifythat there-äteštiffi¿ienrttiñâiãýãi1ã&léTn'the curre~t
budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret
and:
PðÍÍH ~h~
The funds available for this contract are in the Budget, in the account of:
~
~¡-.Jt;-,-,-~ o"f-
in the amount of: { '" , 0=
-
(,0/_ :2<>, ;"-:> - 2"5'1
By this certification, I have hereby encumbered the above named account for the amount of the contract.
~~j/
PAT CK 1. DeBLASIO, Treasurer
Date:
)..-It/?J.
KMB/ cp
BOROUGH Of CARTERET
NOTICE OF CONTRACT
AWARDED
The Borough of Carteret
has awarded a contract
without competitive, bid-
ding as a professional
service pursuant to
N.J.S.A. 40A:11-5 (1) (a)
This contract and the
~~~ol~~~ra bi~t7~; iZ~~tli~
inspection in the office
of the Municipal Clerk.
Awarded to:
POTTER ARCHITECTS
Services;
ARCHITECTURAL
SERVICES
FEASIBILITY STUDY FOR
POLICE & FIRE
HEADQUARTERS
Resolution #;
06-55
Cost:
Not to exceed
$10,000,00
KATHLEEN M. BARNEY,
Certified Municipal
Clerk
($14.96) 38590
,'"