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HomeMy Public PortalAbout2012.08.09 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) August 9, 2012 Agenda Call to Order and Roll Call Reports Pledge of Allegiance Approve the Agenda Public Hearing Public Comment Business Agenda Executive Session Open Session Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson all answered roll call. Council Member Witte was absent. A quorum was present. City staff present was Gene Drabinski, Interim City Manager, Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Jerry Summers, Police Chief; Peter Borner, Public Works Director; Michelle Groenevelt, Community Development Director; Anne Kantola, Library Director; David Simmonds, Information Systems Manager; Barbara Sivey, Human Resources Manager; and BessieJo Wagner, City Clerk. Council Member Witte joined the meeting at 5:34 p.m. REPORTS Department Reports Eric McCormick, Golf Course Superintendent, clarified that at the end of July he had 9 full time seasonal employees and 4 regular full time employees. Mr. McCormick stated that 352 men and a waiting list for the juniors participated in the McCall Amateur. He stated that this was the first year that the junior category was full. McCall City Council Regular Meeting Page 1 of 6 August 9, 2012 Council commented on the surplus auction and what happens to the computer equipment that did not sell. David Simmonds, Information Systems Manager, stated that most all the useable computers did sell. Council congratulated Anne Kantola, Library Director, on the Library's "Golden Gnome" award for their participation in the McCall in Bloom event. Mrs. Kantola stated that the Library would be painted at the end of summer. Council Member Swanson stated that he had been approached by some people wanting to assist with the funding of the painting of the Library. Council Member Aymon thanked the Parks and Recreation staff for all their work during the Centennial Celebration and the 4th of July. Mayor Bailey commented that he had received many complements on the appearance of the City of McCall. Dennis Coyle, Parks and Recreation Director, stated that 52 people participated in the mile high swim event. Council Member Witte asked for an update on the use of Facebook for the Parks and Recreation Department. Mr. Coyle stated that in the interest of time, it was decided to wait until fall to initiate a Facebook page. Mayor Bailey asked for an update on the volleyball net for Legacy Park. Mr. Coyle responded that it was in progress. Mayor Bailey asked how the change in facility request procedures and related fees at McCall Donnelly School District would affect Parks and Recreation. Mr. Coyle responded that it was a positive change and would be more consistent. Council Member Aymon thanked the Public Works Department for their work on Centennial Park. Peter Borner, Public Works Director, stated that a task order had been issued to Horrocks Engineering for preliminary design work on the 3rd Street Revitalization project. Mr. Borner stated that the plan was to start with the underground utility work in the fall. Mr. Borner gave a brief update on the status of the storage pond and different issues involving the ladder system and the leak test. Council Member Aymon commented that she had received a complement on the responsiveness of one of the bicycle Police Officers. Michelle Groenevelt, Community Development Director, gave a brief update on the Treasure Valley Transit (TVT) and their pursuit of a location for their transit facility stating that TVT was still negotiating a possible purchase. The Council received copies of the following: 1. Library Board of Trustees — June 12, 2012 2. McCall Centennial Committee — March 19, 2012 3. McCall Centennial Committee — June 4, 2012 McCall City Council Regular Meeting Page 2 of 6 August 9, 2012 4. McCall Centennial Committee — June 26, 2012 5. McCall Improvement Committee — June 28, 2012 6. McCall Redevelopment Agency — June 19, 2012 7. Planning and Zoning Commission — June 5, 2012 APPROVE THE AGENDA Council Member Swanson moved to amend the City Council Agenda to move AB 12-153 City Manager Recruitment to after the Executive Session for Hiring Council Member Aymon seconded the motion. In a voice vote all members voted aye and the motion carried. Council Member Swanson moved to amend the City Council Agenda to add to the Consent Agenda the Warrant Register printed on August 7, 2012 to ensure timely payment of City bills, and add to the Executive Session — Personnel. Council Member Aymon seconded the motion. In a voice vote all members voted aye and the motion carried. Mayor Bailey led the audience in the Pledge of Allegiance at 6:00 p.m. PUBLIC HEARING AB 12-155 FY13 Budget Public Hearing Linda Stokes, City Treasurer, presented the FY13 Proposed Budget. Mrs. Stokes walked the Council through the changes made to the budget since tentative budget. Mayor Bailey addressed the audience stating that the budget process started in March. He stated there were several Council meetings involved in the process. Mayor Bailey opened the public hearing for the FY13 Budget at 6:05 p.m. Max Elden — He stated that property valuations were down and felt that the budget should go down as well. He expressed concern with taking the 3% property tax increase. Stated that the budget was too high and needed to be reduced. Hearing no further comments Mayor Bailey left the public hearing for the FY13 Budget open to accept written comment until August 23, 2012. PUBLIC COMMENT Mayor Bailey called for public comment at 6:21 p.m. Hearing no comments, Mayor Bailey closed the public comment. McCall City Council Regular Meeting August 9, 2012 Page 3 of 6 BUSINESS AGENDA AB 12-154 TAG Report Implementation Peter Borner, Public Works Director, the next step to the TAG Report Implementation was to meet with the farmers in regard to irrigation and effluent disbursement agreements. He also stated that the City needed to work with Simplot in relation to their land. There was general Council discussion regarding the irrigators and permit process for effluent disbursement. Meetings with the irrigators would be set up in the near future. Council requested that a timeline be established and sent out to Council. AB 12-151 Airport Manager Position Opening Gene Drabinski, Interim City Manager, presented the proposal of a private public contract for the management of the airport with TO Engineers. The proposal would be at the least budget neutral. Council requested that there be a written proposal by John Anderson and to involve Kevin Bissell with TO Engineers and the Airport Advisory Committee. AB 12-152 Resolution 12-17: Establishing a Master Services Agreement and Designating the Interim City Manager as Signatory on the City of McCall's Bank Accounts Linda Stokes, City Treasurer, presented the Resolution 12-17: Establishing a Master Services Agreement and Designating the Interim City Manager as Signatory on the City of McCall's Bank Accounts to the Council. Council Member Scott moved to adopt Resolution No. 12-17 authorizing the Mayor to act on behalf of the City of McCall in all transactions contemplated under the Master Services Agreement, designating the Interim City Manager as a signatory on the City of McCall's bank accounts and authorize the Mayor, Council President, Interim City Manager, and City Treasurer to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote, Council Member Scott, Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following items: 1. Council Regular Minutes — July 12, 2012 2. Council Special Minutes — July 13, 2012 3. Council Special Minutes — July 20, 2012 4. Council Regular Minutes — July 26, 2012 5. Council Special Minutes — July 30, 2012 6. Warrant Registers Dated August 3, 2012 7. Payroll Report for Period ending July 27, 2012 McCall City Council Regular Meeting Page 4 of 6 August 9, 2012 8. AB 12-150 Authorization for the Destruction of Records — Resolution 12-16 A brief discussion took place regarding items on the Warrant Register. Council Member Swanson moved to approve the Consent Agenda. Council Member Witte seconded the motion. In a roll call vote, Council Member Swanson, Council Member Witte, Council Member Aymon, Mayor Bailey, and Council Member Scott all voted aye and the motion carried. EXECUTIVE SESSION At 7:01 p.m., Mayor Bailey moved to go into Executive Session for: • Hiring - Pursuant to Idaho Code §67-2345(1)(a): to consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; Council Member Swanson seconded the motion. In a roll call vote, Mayor Bailey, Council Member Swanson, Council Member Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. Council discussed qualifications of candidates for the City Manager position. RETURN TO OPEN 'SESSION At 8:22 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson seconded the motion. In a voice call vote, all voted aye and the motion carried. AB 12-153 City Manager Recruitment: finalize details for personal interviews Mayor Bailey moved to invite candidates # 4&7 for in person interviews August 13 and 14, 2012. Council Member Aymon seconded the motion. In a voice vote all members voted aye and the motion carried. EXECUTIVE SESSION At 8:30 p.m., Mayor Bailey moved to go into Executive Session for: • Personnel — Pursuant to Idaho Code §67-2345(1)(b): to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student; Council Member Swanson seconded the motion. In a roll call vote, Mayor Bailey, Council Member Swanson, Council Member Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. McCall City Council Regular Meeting Page 5 of 6 August 9, 2012 Council discussed a personnel issue. RETURN TO OPEN SESSION At 8:51 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson seconded the motion. In a voice call vote, all voted aye and the motion carried. EXECUTIVE SESSION At 8:52 p.m., Council Member Swanson moved to go into Executive Session for: • Land Acquisition — Pursuant to Idaho Code §67-2345(1)(c): to conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency; Council Member Aymon seconded the motion. In a roll call vote, Council Member Swanson, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all voted aye and the motion carried. Council discussed possible land acquisition. RETURN TO OPEN SESSION At 9:34 p.m., Mayor Bailey moved to return to Open Session. Council Member Aymon seconded the motion. In a voice call vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 9:35 p.m. loosmitsfoll `L Yx =b SEAL c I* ��� * $ ATTEST: BessieJo Wagner; C'fy Clerk Donald C. Bailey, Mayor McCall City Council Regular Meeting August 9, 2012 Page 6 of 6