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Home My Public Portal AboutJuly 2 2013 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Tuesday, July 2, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Putnam County Public Library liaison Wes Wilson and Greencastle Community School Corporation liaison Wayne Lewis Absent: Secretary Beva Miller, & Greencastle City Council liaison Terry J. Smith Also Present: Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:31 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Minutes On a motion from T.Trigg, second by C.Merrell, the minutes from the regular meeting held Thursday, June 6, 2013 were approved as presented. All Ayes. 010 Monthly Finances On a motion from T.Trigg, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. Senior Pool Part— Sharon Pitcock presented a request to hold a Senior P000 Party at the Greencastle Aquatics Center. They requested use of the facility from 5:00-8:00 p.m. on Wednesday evening, July 24th. On a motion from T.Trigg, second by C.Merrell the request was approved. All Ayes. 2. National Night Out — Linda Merkel presented her annual request to make the National Night Out program a smoke-free event. National Night Out will be held on Tuesday evening, August 6 from 5:00-8:00 p.m. with a rain date of Thursday, August 8, same times. They would like to move locations from the bandshell to shelter#2 to be closer to the Greencastle Aquatics Center. Utilizing the asphalt areas would also help with ADA issues. On a motion from T.Trigg, second by C.Merrell, the relocation and making the National Night Out a "smoke-free" event was approved. All Ayes. 3. Shelly Strong 5K Walk — Shelly Price presented a request to hold a fundraiser to help her friend who has been diagnosed with leukemia. On Sunday, September 1st, she would like to use the BWSP Loop Trail for the fundraiser, which will consist of solicited donations for completion of two laps around BWSP. On a motion from • C.Merrell, second by T.Trigg,the request was approved. All Ayes. 4. Halloween Fun Run—Rebekah Howard presented her request to hold the 4th Annual Halloween Fun Run in conjunction with a Breast Cancer Awareness Strides for 1 Cancer. The event will be held on Saturday morning, October 26, with registration at 8:30 a.m., Survivor recognition at 9:30 a.m., and 5K event at 10:00 a.m. This is a free event for the community, with all donations going to Strides. On a motion from 111 T.Trigg, second by C.Merrell,the request was approved. All Ayes. Old Business & Director's Report 1. Land & Water Conservation Fund Grant Projects: a. 2012 Land & Water Conservation Fund Grant i. Project Approval - Director R.Weinschenk, along with Suzanne Maston, Emily Knuth and Jeannie Pope made the announcement that the City of Greencastle received the 2012 Land & Water Conservation Grant for the improvements to Robe-Ann Park. Improvements will include a new Splash Park and tennis/basketball court improvements. ii. Signature Approval — The board authorized Dr. John Hennette to sign all documents and R.Weinschenk to deliver the documents to the DNR. iii. Celebration - following the meeting, the board and attendees enjoyed cake, ice cream, cookies and drink in celebration of the announcement! b. 2011 BWSP Improvement Projects — Director R.Weinschenk informed the board that work has started on the design and documents for the off-leash dog park, ADA improvements to the SW softball field, a new parking lot serving both, and an additional 9-holes of disc golf. City Engineer Garth Hughes & Civil Engineering Consultants are working on the documents. 2. Jaycee Park Mountain Bike Trails—Additional work days will be held in the near future to continue the completion of the trails. 40 Assistant Director's Report T.Scott,Assistant Director presented a written highlight of past and upcoming programs. Adjournment On a motion from T.Trigg, second by C.Merrell,the park board meeting was adjourned at 8:38 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes approved by: Dr. J ennett , resident Tim Tri Vice Presiden/ OlatkcYllyntel, Beva Miller, Secretary Cathy Merrl 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET • July 02, 2013 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics center repairs: toilet, faucets, etc.1,002.62 Almost Home Men's Slow-Pitch Softball partial refund 30.00 Baker's Septic Service, Inc. Jaycee Park port-a-let service 71.00 B & K Automotive (Napa) Fuel filters, spark plugs &wires 78.91 Brenntag Mid-South, Inc. Muriatic acid to balance pH 607.06 Butler's L.P. &Fertilizer Weed killer(roundup) 50.00 Card Services Expenses: 901.15 ❑ Concession supplies: $ 38.35 El Recreation supplies: $473.83 El Facility Maintenance: $388.97 Co-Alliance Gasoline 1,286.00 Dr. Pepper/Snapple Seven Up/A& W Rootbeer for resale 101.80 Fastenal 6-28" orange safety cones 199.61 Gold Medal Products Pool concession stand supplies 1,270.75 Gordon Food Service Pool concession stand supplies 2,282.98 Headley Hardware Expenses: 887.03 ❑ Park chemicals $ 28.15 ❑ Facility Maintenance $858.88 Horizon Business Center Office supplies 174.38 • Humphrey's Outdoor Power Repair parts-Lawnmower repair parts 846.11 ❑ Repair parts $500.91 ❑ Oil $139.50 El Tire $205.70 Intellicorp Background checks 29.85 Jenny Heithaus Tennis Instructor 450.00 Liberty Industries, Inc. 2 replacement tires for trail 192.39 Pam Billingsley Shelter rental refund 40.00 Pepsi Beverages Company Pool-Product for resale 1,760.57 Putnam County Comprehensive Services CPR training 21.00 Rachel Lawson Pool party refund 160.00 Shuee & Sons, Inc Whirlpool chest freezer for pool 398.00 Spear Corporation Pool-Expenses 1,822.20 ❑ Repair Parts $ 562.15 El Pool chemicals $1,260.05 State Chemical Solutions Cleaning supplies 366.04 Sunset Ink T-shirts 1,435.00 ❑ Recreation supplies $ 180.00 ❑ Uniform supplies $1,255.00 Tara Gardner Aqua Zumba Instructor 330.00 Tyco Integrated Security Monthly security services 101.37 Wal-Mart Credit Card Expenditures: 1,173.22 ❑ Office Supplies: $ 93.11 • ❑ First Aid $ 66.74 ❑ Pool Concessions $173.26 ❑ Recreation Supplies: $457.00 ❑ Facility Maintenance $383.11 Wood Group Concession stand repairs 2,700.00 TOTAL GENERAL EXPENSES $20,769.04 (212)PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service, Inc. Jaycee Park port-a-let service 71.00 Headley Hardware Softball Expenses: 23.71 Kurt Kyle Reimburse softball entry fee 140.00 $234.71 GRAND TOTAL EXPENSE FOR THE MONTH $21,003.75 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$21,003.75 dated this 2nd day of July, 2013. SIGNATURES OF GOVERNING BOARD Dr. Jo n Henne e, President Beva Miller, Secretary ciii)fhcr, /7.,uAkUy Tim Tri ice resident Cathy Merrell