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Home My Public Portal AboutAugust 1 2013 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Tuesday, August 1, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Putnam County Public Library liaison Wes Wilson and Greencastle Community School Corporation liaison Wayne Lewis Absent: Secretary Beva Miller, & Greencastle City Council liaison Terry J. Smith Also Present: Joy Marley—People Pathways Chair, Henry Stiezel—Redzilla promoter, Eric Bernsee Banner Graphic Correspondent, Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Minutes On a motion from T.Trigg, second by C.Merrell, the minutes from the regular meeting ,.� held Tuesday, July 2, 2013 were approved as presented. All Ayes. Monthly Finances On a motion from T.Trigg, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Use Requests 1. Redzilla use of Robe-Ann Park — The promoter for the band Redzilla made a request to utilize the Bob Flanigan Band Shell for a concert event entitled the Halloween Whiplash Bash on Saturday, September 28. The band will play early around 6:00-6:30 p.m. and then be followed by Sammy Terry (actually the son of Sammy Terry) who provides a horror-based comedian show. The park board covered rules in regards to family-based activity, music lyrics & volume. Agreeing to abide by rules, the board approved the request on a motion from C.Merrell, second by T.Trigg. All Ayes. 2. Peddle the Pathways — Joy Marley, People Pathways Chair, was present and requested use of the pathways for a Bike Tour on the Greencastle-To- Fillmore Trail portion of what will be called the Vandalia Trail. This event will be held on Saturday, September 21st. The park department will provide 20 dozen cookies for the event. ON a motion from T.Trigg, second by C. Merrell, the request was approved. All Ayes. New Business 1. Approval to Trade & Purchase John Deere Gator — Director R.Weinschenk presented a request to trade a 2002 John Deere Gator for a 2013 model. After trade- 1 in allowance of $1,750, the new one will cost $5,750.00. After discussion, the request was approved on a motion from T.Trigg, second by C.Merrell. All Ayes. 2. Season Pass Holder's Night — In review, it was suggested that we avoid any special programming at the Greencastle Aquatics Center during the Putnam County 4-H Fair, especially the night of the Cheerleader's Competition. Although the weather wasn't the warmest and the special night a great idea and perk for the Season Pass Holders, the evening didn't draw many participants. Old Business & Director's Report 1. Land & Water Conservation Fund Grant Projects: a. 2011 BWSP Improvement Projects — Director R.Weinschenk infou ned the board that work has started on the design and documents for the off-leash dog park, ADA improvements to the SW softball field, a new parking lot serving both and an additional 9-holes of disc golf. City Engineer Garth Hughes & Civil Engineering Consultants are working on the documents. b. 2012 Land & Water Conservation Fund Grant i. Documents delivered to DNR— Since the board authorized Dr. John Hennette to sign all documents and R.Weinschenk to deliver the documents to the DNR, the contracts have been delivered to the DNR ii. Appraisals—the land appraisals has been delivered. c. Jaycee Park Mountain Bike Trails — Additional work days will be held in the near future to continue the completion of the mountain bike trails. d. Maple Berry Park— Discussions have been held in regards to the design of Maple Berry Park—East with City Engineer Garth Hughes. Director's Report Director R.Weinschenk discussed happenings in the park since the last meeting and presented a list of past and upcoming programs from Assistant Director Troy Scott. Adjournment On a motion from T.Trigg, second by C.Merrell,the park board meeting was adjourned at 8:23 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Dr. John Hennette, resident Tim Trigg, Vie President Beva Miller, Secretary Cathy Merrell 0 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204)ACCOUNTS PAYABLE VOUCHER DOCKET AUGUST 01, 2013 VENDOR DESCRIPTION AMOUNT Non Reverting Softball Expenditures Pre-Approved in July Brad Nobles Umpire adult softball-3 games 63.00 Chris Huff Umpire adult softball-4 games 84.00 Dianna Love Umpire adult softball- 14 games 294.00 Janie Briones Umpire adult softball-5 games 105.00 Lisa Porter Scorekeeper adult softball-29 games 262.50 Pat Ness Umpire adult softball-5 games 105.00 Wayne Tharp Umpire adult softball-2 games 42.00 Total Pre-Approved Non-Reverting Softball Expenses $955.50 General Park Operations AA Huber& Sons, Inc. Pool-Repair pipe leak&water heater 282.97 Anchor Industries, Inc. Pool-Funbrella parts 120.98 Angela Stiver Pool-Refund admission to pool 25.00 Baker's Septic Service, Inc. Jaycee Park port-a-let service 71.00 B & K Automotive (Napa) Fuel filters, spark plugs &light bulb 50.18 Black Lumber Company, Inc. Wood lathe, concrete & wood for shelves 637.26 Brenntag Mid-South, Inc. Muriatic acid to balance pH 189.10 Butler's L.P. &Fertilizer Weed killer(roundup) & grass seed 135.00 Card Services Expenses: 117.97 ❑ Office supplies-table $34.99 410 0 Concession supplies-popcorn $55.98 ❑ Recreation supplies-SPARK $27.00 Cintas First Aid First Aid cabinet inspection&restock 32.18 Co-Alliance Gasoline 1,099.18 Cox Electrical Contractors Pool-Replace hand dryer men's room 721.87 D & S Tree Service Robe-Ann- Remove 2 dead trees 1,500.00 Fastenal 6-28" orange safety cones 201.13 Flying W Awards July 4th 5K,pinewood awards 445.40 Gold Medal Products Pool concession stand supplies 945.53 Gordon Food Service Pool concession stand supplies 1,347.93 Greencastle Rotary Club Quarterly dues& expenses 172.50 Headley Hardware Facility Maintenance expenses: 545.22 Horizon Business Center Office supplies 66.64 Humphrey's Outdoor Power Repair parts-Lawnmower repair parts 379.70 Jessica Goodpaster Pool Refund-Water Babies Lesson 30.00 Joe Spiker Excavating BWSP-Repair two water hydrants 1,579.99 Kristal Walls Pool-Refund pool admission to pool 35.00 MAGI Biomedical Services AED Preventative Maintenance Inspection 175.00 Orkin Pest Control Park house preventative treatment 84.22 Pepsi Beverage Company Pool-Product for resale 308.16 Putnam County Operation Life Pool-Purchase new AED pads 188.38 Spear Corporation Pool-Expenses 4,941.20 ❑ Repair Parts $1,972.00 OIN ❑ Pool chemicals $2,969.00 State Chemical Solutions Cleaning supplies 261.10 Tara Gardner Aqua Zumba Instructor 210.00 3 Kings Electric Electrical to bandshell& 7/4 vendor area 751.15 Tyco Integrated Security Monthly security services 101.37 Wal-Mart Credit Card Expenditures: 698.54 El Office Supplies: $ 34.62 ❑ First Aid $ 51.37 0 Pool Concessions $278.97 0 El Recreation Supplies: $118.50 ❑ Facility Maintenance $215.28 Total General Operation Expenses $18,450.85 (212)PARK NON-REVERTING SOFTBALL FUND Baker's Septic Service, Inc. Jaycee Park port-a-let service 71.00 Brad Nobles Umpire adult softball—2 games 42.00 Chris Huff Umpire adult softball—21 games 441.00 Dianna Love Umpire & score adult softball—9 games 148.50 Lisa Porter Scorekeeper adult softball—22 games 165.00 Pat Ness Umpire adult softball—3 games 63.00 Pepsi Beverage Company Softball concession expenses 353.49 Shaun Millspaugh Refund—overpayment softball fees 20.00 Wal-Mart Credit Card Softball concession expense 52.55 Total Non-Reverting Softball Expenses S1,356.54 SPECIAL PARK PROJECT FUND: 2011 LWCF BWSP IMPROVEMENTS Civil Engineering Consultants Engineering Service for BWSP LWCF 5,771.25 $5,771.25 GRAND TOTAL EXPENSE FOR THE MONTH $26,534.04 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$26,534.04 dated this 1"day of August, 2013. SIGNATURES OF GOVERNING BOARD Dr. Jo ennette, resi.ent Beva Miller, Secretary Tim Trigg, Vi e resident Cathy Menai