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Home My Public Portal AboutOctober 3 2013 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, October 3, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Secretary Beva Miller, Greencastle Community School Corporation liaison Wayne Lewis Absent: Putnam County Public Library liaison Wes Wilson, and Greencastle City Council liaison Terry J. Smith Also Present: Haylee, Felicia, Marsha and John Romalia; Jordan Roller; Lynn and Ty Ishikawa; Mike and Melinda Miller-Hunter; Sara Bridges; Sarah Hanlon; Brian, Eleanor, George, Susanna and Alice Howard; Caleb Rollins, Clara and Danielle Miller; Banner Graphic representative Eric Bernsee, Assistant Director Troy Scott, and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Annual Halloween Contests 1. Brickmania: Haunted House Challenge a. 5-10 year olds 2nd Place Caleb Rollins b. " 1st Place Hunter Miller c. " Best Original 1st Place Ty Ishikawa 2. Gingerbread Haunted House Challenge a. Family 2nd Place Howard Family b. " 1st Place Caleb Rollins &Danielle Miller c. Individual 2nd Place Haley Romalia d. Individual 1st Place Fukudah Masmimo Public Input Family Fun Run- Sarah Hanlon was present to let the board know that the Fun Run date has been moved from this fall, October 12 to next spring, April 12 with a 9:30 a.m. registration, 10:00 a.m. start. It will still be held on the Big Walnut Sports Park Loop Trail. On a motion from C.Merrell, second by T.Trigg the change was passed. All Ayes. Minutes On a motion from B.Miller, second by C.Merrell, the minutes from the regular meeting held Thursday, September 5, 2013 were approved as presented. All Ayes. Monthly Finances On a motion from T.Trigg, second by B.Miller, the monthly claims were approved as presented. All Ayes. 411) Special Park Use Requests -None 1 Old Business 1. Upcoming Events — Director R.Weinschenk reminded the board that the month of October will be a busy one in the parks &recreation department. Many events will be held which include ... a. Saturday, October 5 - "Protect Your Head Jam!" at Skatepark b. Saturday, October 5 -Back Road Bike Tour leaving from Jaycee Park c. Sunday, October 6 -All-Star Coed Softball Putnam County Emergency Food Pantry Fundraiser at Robe-Ann Park softball field d. Saturday, October 19 -Dance Workshop Softball Tournament Fundraiser at Robe-Ann Park softball field e. Saturday, October 26 -Pink Halloween Fun Run at Robe-Ann Park\ f. Saturday& Sunday, October 26-27—"Halloween Howl" Coed Softball Tournament Millpond Health Campus Fundraiser at Robe-Ann Park softball field 2. 2011 Land & Water Conservation Fund Grant Project — Director R.Weinschenk gave a report on the BWSP improvement project. a. Land Appraisal—the DNR has reviewed the appraisals, but has asked for additional information. I have talked to City Engineer Garth Hughes who is helping gather the information. b. Design — met with Ms. Jessica Hartman from Civil Engineering Consultants to review DNR recommended changes to the design. 3. 2012 Land &Water Conservation Fund Grant a. Memorandum of Understanding — City Attorney Laurie Hardwick drafted the Memorandum of Understanding which outline the working • relationship between the Greencastle Civic League and the City of Greencastle in regards to the Splash Park portion of the grant. She has requested a possible special meeting later in the month to sign the agreement. b. Design — As soon as the M. of U. is complete, we will move on to the selection of a design firm. 4. Greencastle Youth Basketball Program - Director R.Weinschenk laid out a plan to offer the basketball program again, after cancelling last season due to competition which split registrations with the park league. He reminded the group that two years ago we drew approximately 270 Greencastle youth into our program with only 68 registrations last fall. Weinschenk met with Greencastle Community School Corporation officials, including Superintendent Dawn Puckett, High School Principal Russ Hessler and new Athletic Director Greg Hill where he received their support for the program. Since the program wasn't included in the department's spring schedule of activities he would need the board to approve the program fees. He presented: $50 per player ($55 for any late registrations) in grades 1-6, $35.00 per player in the "My First Shot" Basketball Program for kindergarteners, with sponsors paying $120.00 per team. On a motion from T.Trigg, second by B.Miller, the board approved the request with proposed fees. All Ayes. • 2 New Business • 1. Iseman's Painting—Director R.Weinschenk presented a proposal for services from Rick Iseman of Iseman's Painting to paint the floors inside the Greencastle Aquatics Center. The project will include acid washing the entry way and the two changing restrooms; and then applying an epoxy floor coating. Labor and materials will run $1,900.00. On a motion from C.Merrell, second by T.Trigg, the board approved having Iseman's Painting redo the floors in the aquatics center. All Ayes. 2. BWSP Picnic Tables—T.Trigg asked that the tables at the Big Walnut Sports Park be inspected. He reported that one table has a bent leg. 3. Make Your Halloween a Success—Assistant Director T.Scott presented a programming idea that wasn't included in the spring schedule. This program would present over 60 ideas on how to make your Halloween a success, with some of the activities completed in the class. He requested the board approve a$10 fee. On a motion from T.Trigg, second by B.Miller, the board approved the program and fee. All Ayes. Director's Re ort Director R.Weinschenk presented his monthly Director's Report, which happenings from the past month. Highlightsoutlined 1. SammyTerry included: — Weinschenk report that on Saturday evening, September 28th, the band"Redzilla"followed by the horror comedian Sammy Terry drew approximately 800 people to Robe-Ann Park. There were people of all ages; grandparents, adults, kids and grandkids. Sammy Terry did a really nice job with his story telling and 40 skits. Weinschenk stated overall, it was a neat presentation. Weinschenk met him and secured his autograph which he shared with the board. Sammy Terry expressed interest in coming back. 2. Adult Softball Survey— Weinschenk shared a survey received from the Greenwood Parks & Recreation Department, which outlined some of the concerns we are receiving through the adult softball program, many of which have also affected the Greencastle programs. Adiournment On a motion from T.Trigg, second by B.Miller, the park board meeting was adjourned 8:15 p.m. All Ayes. J at Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: /�7 L / A Dr o �-�Hennet , President Tim Trigg, Vi c�President c/4/{/171121-b DP, Artier, Secretary Cathy Merr 3 " 'hi"; s 14,7-ewirg • GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET OCTOBER 3, 2013 VENDOR DESCRIPTION AMOUNT (212)Park Non Reverting Softball Expenses Pre Issued in September I-70 Wrecker Service Coed Softball team reimburse duplicate pay 420.00 Gilman Electric, LLC Coed Softball team reimburse overpayment 30.00 Total Pre-Issued Non-Reverting Softball Expenses $450.00 (204) GENERAL PARK OPERATIONS AA Huber& Sons, Inc. BWSP-Replace vandalized sinks- 802.50 Baker's Septic Service, Inc. Jaycee Park port-a-let service 142.00 B & K Automotive (NAPA) Replacement belts 28.48 Card Services Tractor Supply Co.-Roundup repair kit 80.40 Cintas First aid cabinet inspection services 36.36 Co-Alliance LLP Gasoline 1,042.48 Greencastle Civic League Pancake breakfast 5K Run proceeds 830.00 Headley Hardware Facility maintenance expenses: 494.07 Horizon Business Center Program Flier paper 160.70 Humphrey's Outdoor Power Expenses: 346.05 ❑ Repair parts $231.05 ❑ Oil $34.90 �-- ❑ Tires $80.10 Lifeguard Store, Inc. Expenses: 745.50 ❑ Pool Maintenance $180.00 0 Uniform: swim suits $745.50 Lock Shop Remove key from concessions door 65.00 Parkreation, Inc. S-hooks for swing seats 41.95 Spear Corporation Pool-Facility maintenance expenses 403.76 3 Kings Electric Electric repairs shelter#2 & BWSP lights 1,255.10 Tyco Integrated Security Monthly security services 101.37 Wal-Mart Credit Card Expenditures: 187.84 O Office Supplies: $ 8.94 ❑ Pool Concessions $ 45.15 ❑ Facility Maintenance $100.00 Total General Operation Expenses $6,763.56 (212)PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire Coed softball-21 games 441.00 BreeShauna Porter Scorekeeper Coed Softball-4 games 30.00 Chris Huff Umpire Coed Softball- 12 games 189.00 Dianna Love Umpire& score adult softball- 12 games 225.00 Flying W Awards Coed slow-pitch softball awards 287.95 Jim Sprinkle Umpire Coed softball-3 games 63.00 ri) Headley Hardware Softball Maintenance Expenses 19.88 Lisa Porter Scorekeeper adult softball-39 games 322.50 Pat Ness Umpire Coed softball-3 games 63.00 Putnam County Emergency Food Pantry Donation of Steve Mason's umpire fees 126.00 Wal-Mart Credit Card Softball supplies -photos 187.84 Wayne Tharp Umpire Coed softball— 1 game 21.00 Total Non-Reverting Softball Expenses $1,976.17 GRAND TOTAL EXPENSE FOR THE MONTH $9,189.73 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9,189.73 dated this 3rd day of October, 2013. SIGNATURES OF GOVERNING BOARD c ki „e4640:5_ -(t) Dr. John nnette,Pr ident Beva Mi er, ecretary i /j//" / / C 7/ � Tim Trigg, Pre d L - Cathy Merrell