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Home My Public Portal AboutOctober 29 2013 Special Session Y Greencastle Board of Park Commissioners .00 Minutes of the Special Meeting Tuesday, October 29, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Secretary Beva Miller, Absent: Greencastle Community School Corporation liaison Wayne Lewis, Putnam County Public Library liaison Wes Wilson, and Greencastle City Council liaison Terry J. Smith Also Present: City Attorney Laurie Hardwick, Suzanne Masten, Emily Knuth with the Greencastle Civic League and Parks &Recreation Director Rod Weinschenk Call to Order The special meeting of the Board of Park Commissioners was called to order at 7:32 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input -None Splash Park 1. Memorandum of Understanding- City Attorney L.Hardwick presented a Memorandum of Understanding between the Greencastle Civic League and Greencastle Board of Park Commissioners, which establishes and clarifies the expectation of each parties involvement with the Splash Park Project to be constructed adjacent to the Greencastle Aquatics Center. The Splash Park will be funded through a Land& Water Conservation Grant with the State of Indiana Department of Natural Resources. Since the grant requires a 50/50 match for funding, the Greencastle Civic League has agreed to raise $150,000 of the City's $200,000 match toward the $200,000 from the LWCF Grant. The City of Greencastle will be responsible for the remaining $50,000. The Memo also requests input from the Greencastle Civic League into the long-term operations of the Splash Park. S.Masten and E.Knuth representatives of the Greencastle Civic League and the park board agreed on the terms spelled out, so on a motion from T.Trigg, second from C.Merrell,the board agreed to sign the Memorandum of Understanding. The motion passed. All Ayes. They also acknowledged that the members of the Civic League should be commended for their efforts for undertaking and raising funds for the project. 2. Contract for Design Services City Attorney L.Hardwick presented a contract between the City of Greencastle Board of Parks Commissoners and Hannum, Wagle & Cline Contract for design and architectural services for the Splashpark project. After brief discussion, a 010 motion was made by B.Miller, second by T.Trigg. The motion passed. All Ayes. 1 r 1 k Park Closing Dates '' Director R.Weinschenk described some incidents at Jaycee Park,which included some y 0 off-road sets of tire tracks appearing on the face of the dam. Roug hly g 3 sets of tracks over a 3-day period. He requested permission to close the park gates 1-day early, and reminded the board that they would be closed until April 1, 2014. On a motion from T.Trigg, second by B.Miller the board approved the request. All Ayes. Youth Basketball Deadline Extended Director R.Weinschenk requested permission to extend the registration deadline,without penalty, for the Grades 1-6 Youth Basketball Program from Friday,November l st to Friday,November 15t. He stated that registrations are trickling in slowly, which could be due to this being a rebuilding year. Extending the deadline is a practice we've done each year we've offered the program. On a motion from T.Trigg, second by C.Merrell, the board approved the extension. All Ayes. "El Dia de Los Muertos" Park board member, C.Merrell stated that prior to the meeting she attend the "El Dia de Los Muertos" or the "Day of the Dead" program offered at the Putnam County Museum by the parks & recreation department. She stated she and her family enjoyed the program, which is based on the favorite Latin American cultural celebration. She enjoyed DePauw University Bonner Scholar Maribel Diez presentation, personal touches and crafts offered during the program. Director R.Weinschenk will pass her compliments regarding the program to Intern Ms. • Diez next time he sees her. Adjournment On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned at 8:30 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved b ) _....----, 7- /------------' $04(47 ( / 77 Dr.;J` hn e ,7 President Tim Trig ice President ci4,4 I-3 . & ie._, G Beva Miller, Secretary Cathy Merrell III 'I;