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Home My Public Portal AboutDecember 5 2013 Regular Session Greencastle Board of Park Commissioners • Minutes of the Regular Monthly Meeting Thursday, December 5, 2013 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Secretary Beva Miller, Greencastle Community School Corporation liaison Wayne Lewis, Putnam County Public Library liaison Wes Wilson Absent: Greencastle City Council liaison Terry J. Smith Also Present: Emily Knuth—Greencastle Civic League, Eric Bernsee—Banner Graphic, Assistant Director Troy Scott, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette in the Greencastle City Hall council room. Holiday Contests Due to the heavy snowfall received during the day, announcement of the holiday contest award winners was postponed to Tuesday evening, December 10th; however, the park board members judged the awards. Please see attached list for award winners. Public Input-None Minutes On a motion from T.Trigg, second by B.Miller, the minutes from the regular meeting held Thursday,November 7, 2013 were approved as presented. All Ayes. Monthly Finances 1. Transfers — Director R. Weinschenk presented a list of transfers, which have been discussed these with City Clerk/Treasurer Lynda Dunbar. On a motion from motion from T.Trigg, second by B.Miller, the transfers were approved as presented. All Ayes. 2. Monthly Claims - On a motion from T.Trigg, second by B.Miller, the monthly claims against the department were approved as presented. All Ayes. Greencastle Splash Park Special Request Emily Knuth, President of Greencastle Civic League and Splash Park Project Co-Chair reported that they are within$10,000 of their fundraising commitment of$150,000 toward the project and$12,000 to an endowment fund. Following her update and on behalf of the Greencastle Civic League, she asked the park board for naming rights to the new facility. She stated she was unable to announce the name at the meeting, but reassured the board that it would be named after a prominent citizen in the community. After some discussion and in acknowledgement of their hard work, the board granted naming rights to the Splash Park to the Greencastle Civic League. The name will be announced at a later date. Motion by C.Merrell, second by B.Miller. All Ayes. 1 2U13 Holiday Challenges W" Brickmania: Winter Wonderland All entries are in the 5-10 Age Category 1st place 5-10 years old Santa's Toy Sho pp e& Yeti's Hot Coca and Ice Cream Shoppe by • Seth Lawrenz 2nd Place 5-10 Years old Santa's Coming to Town by Riley Romalia Best Holiday Theme The Giving Tree by Carson Taylor Judges Choice Winter-Time by Fischer Barcus Gingerbread Challenge: 4 entries in the Family Division 1st Place Family The Sled Inn a Family entry by Kim, Steve and Seth Lawrenz 2nd Place Family Christmas on the Farm a Family entry by Danielle and Clara Miller and Caleb Rollins Judges Choice Santa's Farm a Family entry by Felicia and Riley Romalia Best Holiday Theme The Sled Inn a Family entry by Kim, Steve and Seth Lawrenz Most Likely to be eaten The"Lorax"Holiday House a Family entry by Kylie Flint and Melanie Welker 2 entries in the Individual Division 1st Place Individual The North Pole Lighthouse an Individual entry by Haylee Romalia 2nd Place Individual Holiday Estate an Individual entry by Kiana Higginbotham 110 r • Old Business/Director's Report Updates were given in regards to ... • 1. Ridpath Holiday Bazaar 2. 2011 BWSP Improvement Projects 3. Youth Basketball Program Assistant Director's Report Assistant Director T.Scott presented a recreation program update. New Business Director R.Weinschenk updated the board in regards to the vacancy of the park maintenance laborer's position. We will advertise later in the month to hire mid-January. Next Meeting Director R.Weinschenk reminded the board that our next regular meeting will be held on Thursday evening, January 2, 2014 at 7:30 p.m. in the Greencastle City Hall. Adjournment On a motion from B.Miller, second by C.Merrell, the park board meeting was adjourned at 8:16 p.m. All Ayes. Minutes respectfully submitted by: ti' Roderick M. Weinschenk, Director • Greencastle Parks &Recreation Department Minutes jamoved by: , /,'","",(--t-/\/ 77 /7 Dr. John ennette, esident Tim Trigg, Vid&President 1 (/// Beva Miller, Secretary Cathy Merrell 0 410 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET DECEMBER 5TH, 2013 VENDOR DESCRIPTION AMOUNT General Park Contracted Operational Expenses Iseman's Painting Painting Aquatics Center floors#2 1,560.00 Total Pre-Approved Contracted Operational Expenses $1,560.00 Monthly General Operational Expenses AA Huber& Sons, Inc. Winterized BWSP &Aquatics facilities 905.16 B &K Automotive (Napa) Starting fluid and gasoline treatment 35.25 Black Lumber Company Facility maintenance supplies 110.64 Burdge Boots Uniform steel-toed boots for personnel 394.00 Card Services Recreation program supplies 210.38 Cintas First Aid kit inspection, cleaning&restrock 18.05 Fastenal Repair Dewalt cordless sawzall 93.48 Headley Hardware Expenditures: 507.43 El Facility Maintenance $487.72 ❑ Aquatics Facility Maint. $19.71 Horizon Business Center Expenditures: 114.77 ❑ Office Supplies—paper $52.43 ❑ Recreation Supplies—paper $62.34 0110 Humphrey's Outdoor Power Expenditures: 401.95 ❑ Repair parts $355.75 ❑ Oil $ 46.20 Indiana Parks &Recreation Association 2014 Annual Department membership 365.00 Indiana Parks &Recreation Association Aquatic program training x 2 20.00 Liberty Industries, Inc. Trailer repairs 100.97 Putnam County Youth Soccer Assoc. (PCYSA) Replace soccer net 50.00 Tyco Integrated Security Monthly security services 101.37 Wal-Mart Credit Card Expenditures: 78.82 ❑ Office Supplies: $ 33.97 ❑ Recreation supplies: $ 44.85 York Chevrolet Buick GMC Dodge Ram 150 Repairs 35.30 Total General Operation Expenses $3,542.57 (212) PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire adult softball—3 games 63.00 Walmart Expenditures: 62.04 ❑ Softball supplies $36.24 ❑ Softball concessions $25.80 Total Non-Reverting Softball Expenses $125.04 E.D.I.T. FUND—LWCF GRANT#18-00578 BWSP IMPROVEMENT PROJECT • Civil Engineering Consultants Engineering services for project $3,315.00 Total LWCF BWSP Improvement Project Expenses $3,315.00 GRAND TOTAL EXPENSE FOR THE MONTH $8,542.61 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$8,542.61 dated this 5th day of December, 2013. SIGNATURES OF GOVERNING BOARD 4 Dr. Jo nnette, esident Beva Miller, Secretary 016614.(4,- Tim Trigg, President Cathy Merrew GREENCASTLE PARKS & RECREATION DEPARTMENT Roderick M. Weinschenk, Director 405 South Bloomington Street, Greencastle, IN 46135 Telephone: (765) 653-3395 E-Mail: rweinschenkcityof(a cityofgreencastle.com To: City Clerk/Treasurer Lynda Dunbar, Mayor Sue Murray, and the Greencastle Board of Park Commissioners From: Rod Weinschenk, Parks &Recreation Director Date: December 5, 2013 Re: Request to transfer funds Please consider the following transfer request needed to fund the 2013 appropriations in the Parks & Recreation Department budget needed to clear any negative balances in appropriation lines, which include the December 2013 claims against the department. Amount To: From: $ 1,200.00 204-5-00-421.0000 Office Supplies 204-5-00-422.0200 Repair Parts - Park $ 310.00 204-5-00-437.0501 Uniform Supplies 204-5-00-436.0100 Facility Maintenance $ 500.00 204-5-00-439.0800 Memberships 204-5-00-436.0100 Facility Maintenance Thank you for your consideration and continued support!