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Home My Public Portal About2012.11.08 Regular Minutes MINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) November 8, 2012 Agenda Call to Order and Roll Call Approve the Agenda Presentation Reports Pledge of Allegiance Public Comment Business Agenda Consent Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all answered roll call. Council Member Swanson was absent City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Brian Holbrook, Police Sergeant; Linda Stokes, City Treasurer; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public Works Director; David Simmonds, Information Systems Manager; Carol Coyle, Grant Coordinator; Delta James, City Planner; Barbara Sivey Human Resources Manager; Melody Dodge, Library; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Mayor Bailey moved to amend the City Council Agenda to add to the Business Agenda Discussion re: Letter from John Gebhards, Nez Perce Tribe Fisheries regarding the Public Works Project on Helmich St; to the Consent Agenda the Warrant Register printed on November 8, 2012 to ensure timely payment of City bills, an Executive Session Exempt Records Pursuant to Idaho code §67-2345 (1)(d) to the end of the meeting, and the approval of the City Manager Contract after the Executive Session. Council Member Aymon seconded the motion. In a voice call vote, Mayor Bailey, Council Member Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion carried. PRESENTATION AB 12-215 Appreciation of the McCall Donnelly Varsity Girls Soccer Team State Championship McCall City Council Regular Meeting Page 1 of 5 November 8, 2012 The Mayor presented the McCall-Donnelley High School Girls Varsity Soccer Team a Certificate of Recognition for their State Championship. A representative was not present to receive the Certificate of Recognition. REPORTS Department Reports Gene Drabinski, City Manager, updated the Council on the October Department Reports. There was a brief discussion regarding the number of grant applications, final budget documents, and winter recreation surveys. Melody Dodge, Library, presented an update regarding the Library’s online capabilities. Mayor Bailey asked the City Clerk for clarification of LOT amounts. Peter Borner, Public Works Director, updated Council on Public Works projects and answered questions from Council. Dennis Coyle, Interim Airport Manager, updated Council on airport hangar leases and other airport projects. There was a brief discussion about Golf’s proposed equipment shed. Committee Minutes The Council received copies of the following committee minutes: 1. McCall Redevelopment Agency – September 18, 2012 Mayor Bailey led the audience in the Pledge of Allegiance at 6:05 p.m. PUBLIC COMMENT Mayor Bailey called for public comment at 6:07 p.m. Hearing no comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 12-210 McCall Public Art Advisory Committee Member Appointments Delta James, City Planner, presented to City Council four letters of interest for the McCall Public Art Advisory Committee. Letters of interest were received from Alison Foudy, Barbara Nokes Kwader, Claire Remsberg, and Cynthia Dittmer. Ms. James explained the inaugural appointments would be for three, two and one-year terms to establish staggered term expirations, and explained how they were assigned. Mayor Bailey moved to appoint Alison Foudy to the McCall Public Art Advisory Committee with a term to expire November, 2015; Barbara Nokes Kwader to the McCall Public Art Advisory Committee with a term to expire November, 2014; Claire Remsberg to the McCall Public Art Advisory Committee with a term to expire November, 2014; Cynthia Dittmer to the McCall Public Art Advisory Committee with a term to expire November, 2013. Council Member Aymon seconded the motion. In a voice vote, all members voted aye and the motion carried. Council Member Swanson arrived at 6:15 p.m. McCall City Council Regular Meeting Page 2 of 5 November 8, 2012 AB 12-211 McCall Area Planning and Zoning Commissioner Appointment Delta James, City Planner, presented the appointment of Noel Copenhaver to the McCall Area Planning and Zoning Commission for approval. Ms. James noted Ms. Copenhaver lives within City limits and has resided in the community for more than two years. Mayor Bailey moved to appoint Noel Copenhaver as McCall Area Planning and Zoning Commissioner for a term of three (3) years, expiring December 2015. Council Member Witte seconded the motion. In a voice vote, all members voted aye and the motion carried. AB 12-214 SUB-06-07: Alpine Village Stormwater Facility Use Agreement Bill Nichols, City Attorney, presented The Stormwater Use Agreement between the City and Alpine Village. He stated the agreement outlined that Alpine Village would build the Stormwater Facility, upon completion, the City agreed to accept maintenance responsibilities of the building and manage and treat the storm water discharge. Carol Coyle, Grant Coordinator, informed Council that the State Department of Parks and Recreation and National Park Service were made aware of the plans and project. Ms. Coyle noted that no response has been received from either agency. A state and federal grant manager of Idaho Department of Parks and Recreation toured the property and saw no concerns. In case it comes up in the future, it is on city property and does not grant Alpine Village rights other than discharge of storm water. Council Member Witte moved to approve the Alpine Village Stormwater Use Agreement and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Witte, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. AB 12-212 Centennial Committee recommendation for historical events for Centennial Plaza “Art Wall” Carol Coyle, Grant Coordinator, Deb Fachen and Lyle Nelson, briefed Council on the changes of the historical events requested by the Council from September 13, 2012. Council requested further research and completed list be presented at November 29 Council meeting for approval. AB 12-216 Resolution approving Pancake House Agreement update Bill Nichols, City Attorney, requested the Resolution approving Pancake House Agreement be tabled until the November 29, 2012 Council meeting. Mr. Nichols stated he would prepare a resolution that would accept the letter of agreement to present at the November 29 Council meeting. Council Member Scott moved to continue to November 29, the Resolution 12-22 approving the Letter of Agreement with George and Bonnie Bertram and the City of McCall dated November 1, 2012. Council Member Aymon seconded the motion. In a Voice call vote all voted aye and the motion carried. AB 12-217 Payette Lakes Recreation Water and Sewer District Update Gene Drabinski, City Manager, and Bill Nichols, City Attorney, updated Council on the status of drafting an agreement with Payette Lakes Recreation Water and Sewer District Update. Upon McCall City Council Regular Meeting Page 3 of 5 November 8, 2012 receiving direction from Mayor Bailey, Mr. Drabinski met with the district chairman of Payette Lakes Recreation Water and Sewer District to discuss possible options of the agreement. Mr. Drabinski noted that after he met with City Attorney, Bill Nichols, and Public Works Director, Peter Borner it was decided to postpone drafting the agreement with the Sewer District. Bill Nichols, City Attorney, explained to Council that to prevent unstated expectations with the agreement, further items needed to be identified and a checklist of points created. Mr. Nichols requested items from Council to be placed on this checklist. Mayor Bailey gave a brief explanation for the recommendation of a contract with the district. Council scheduled an executive session for the December 13, 2012 regular meeting. Discussion re: Letter from John Gebhards, Nez Perce Tribe Fisheries regarding the Public Works Project on Helmich St (ADDED 11/8/12) Peter Borner, Public Works Director, gave an update stating that the issue had been resolved. The letter is attached as Attachment 1. CONSENT AGENDA Staff recommended approval of the following items: 1. City Council Regular Minutes August 23, 2012 2. City Council Special Minutes October 26, 2012 Interviews 3. City Council Special Minutes October 26, 2012 Reception 4. City Council Special Minutes October 27, 2012 Interviews 5. Warrant Registers Dated November 2, 2012 6. Warrant Registers Dated November 8, 2012 7. Payroll Report for Period ending October 26, 2012 8. AB 12-213 Capital Matrix grant application for downtown master plan project A brief discussion took place regarding the Minutes and the Warrant Register. Council Member Aymon requested more detail when describing the Horrock’s Engineering information that stated Miscellaneous Engineering. Council Member Scott moved to approve the Consent Agenda with the minutes corrected. Council Member Swanson seconded the motion. In a roll call vote Council Member Scott, Council Member Swanson, Council Member Aymon, Mayor Bailey and Council Member Witte all voted aye and the motion carried. EXECUTIVE SESSION At 7:13 p.m., Mayor Bailey moved to go into Executive Session pursuant to Idaho code §67- 2345 (1)(d) To consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code; Council Member Scott seconded the motion. In a roll call vote Mayor Bailey, Council Member Scott, Council Member Aymon, Council Member Swanson, and Council Member Witte all voted aye and the motion carried. McCall City Council Regular Meeting Page 4 of 5 November 8, 2012 Council discussed records that were exempt from disclosure. IRETURN TO OPEN SESSION I At 8:00 p.m., Council Member Scott moved to return to Open Session. Council Member Aymon seconded the motion. In a voice call vote, all voted aye and the motion carried. I ADJOURNMENT II Without further business, the Mayor adjourned the meeting at 8:11 p.m. ►► ``4 O I Mee"ii '* aS'zp �$ ••% > s=. Dona d C..'.alley, Mayor ATTEST: %nt D 7111PIPLOAAL.te/ii BessieJo Wa_n-r, City f erk McCall City Council Regular Meeting Page 5 of 5 November 8, 2012 ATTACHMENT 1 0..•ctr NEZ PERCE TRIBE Ptko. 2�0 , Department of Fisheries Resources Management 14 i °f Bey Administration•Enforcement•Harvest•Production•Research•Resident Fish•Watershed MCCALL FIELD OFFICE 125 S.Mission St. •McCall,ID 83638 1 Phone: (208)634-5290•Fax: (208)634-4097 OCT 302012 ILJJ To: McCall City Manager Works Director ' e From: John Gebhards, Nez Perce Tribe Fisheries Office Cc: McCall City Mayor Date: October 30, 2012 I am sending you this letter in regard a recent activity that was undertaken today by the McCall City Works Department. Today,we were informed that the City of McCall would be doing road improvements to a section of Helmich Street which had not been maintained by the City in over 15 years. While I applaud the city for taking such actions, we were also blindsided by this very same action. At the time that the road department notified us of the work, which was in the process of beginning, they also informed us that we would no longer be allowed to park along a section of the road that the Nez Perce.Tribe's Fisheries office has been utilizing for employee parking for over 15 years. While we are not the owner of the property adjacent to the roadway, I feel that a greater effort should have been put forth by the city to discuss the road improvements and how it would potentially affect our office. I feel that a solution could have been developed that would have met both the needs of the city and our office. This sudden action has created a very difficult parking scenario for our employees, our work vehicles, and potentially our surrounding neighbors. McCall City Council Regular Minutes November 8,2012