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HomeMy Public PortalAboutAGENDAS Jan 2014 thru Dec 2014 •kAik lopR`1 "Happy New Year, 2014. Hgppl. ►14U..°If Airw A... WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 2, 2014 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input i-N 3. Approval of Minutes of Regular Meeting—December 5, 2013 4. Finances - Approval of Monthly Claims & Invoices 5. Friends Of The Park, Special Projects, and Old Business 6. New Business 7. Director's Monthly Report a. Certified Playground Safety Inspector's Training—January 13-15, 2014 b. Indiana Parks & Recreation Association Conference—January 15-17, 2014 8. Establish date for Park Board Annual Planning Retreat 9. Adjournment t y9.g • WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 09, 2014 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA • 1. Call to Order 2. Public Input 3. Board Retreat a. Review 2013 b. Discuss &Establish Fiscal Year 2014 Departmental Goals 4. Miscellaneous 5. Adjournment 4.0 it DAILYNOO 4 GROUDH G "I saw my shadow, so get ready o r NEB D'YE for six more wee • f Winter! " t (p.s. Don't forget Vale Day next week!) WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, February 6, 2014 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes • a. Regular Meeting—January 2, 2014 b. Special Meeting—January 9, 2014 4. Finances - Approval of Monthly Claims & Invoices 5. Annual Board Reorganization 6. Park Special Use Requests 7. Friends Of The Park, Special Projects, and Old Business 8. New Business a. Review Annual Program Brochure b. Approval of Program Fees 9. Director's Monthly Report 10.Next Meetings a. Regular Meeting - Thursday, March 6, 2014, 7:30 p.m. b. Special Meeting - Thursday, March 13, 2014, 7:30 p.m. (Splash Park) 11.Adj ournment u 0 o NIL ,\ c, ve Check out our St. Patrick's Day Programs! w j © Brickmania: O'Leary the Leprechaun Wednesday, March 12, 2014 oh • St. Patrick's Day Party! ° � Monday, March 17, 2014 WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 6, 2014 WHERE: Greencastle City Hall Council Room AGENDA 7:00 p.m. JUDGING BRICKMANIA& SNOW SCULPTURE CONTESTS 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order • 2. Public Input 3. Approval of Minutes - Regular Meeting—February 6, 2014 4. Finances a. Approval of Monthly Claims&Invoices b. Park Budget Update - City Clerk Treasurer Lynda Dunbar 5. Park Special Use Requests a. Summer Enrichment Program Swim Lesson Fees & Swim Time b. Special Pool Passes by Putnam County Comprehensive Services—Mary-Ann Finney c. Easter Egg Hunt on Big Walnut Sports Park ball diamonds—Emily Brinkman d. Parkfest Schedule - Latoshia Everson, Greencastle Civic League e. Child Abuse Prevention Month Banner- Cari Cox, Family Support Services 6. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update 7. New Business a. Park House—Sewer line b. Big Walnut Sports Park—Sewer line • 8. Director's Monthly Report 9. Adjournment ‘,„4 6 0% Check out this St. Patrick's Day Program! qn � ° •St. Patrick's Day Party! Monday, March 17, 2014 At the Putnam County Public Library WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 13, 2014 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA • 1 . Call to Order 2. Public Input 3. 2012 LWCF Grant Robe-Ann Park Improvement Project a. Award Construction Contract for Splash Park Project b. Issue Notice to Proceed for Splash Park Project 4. Miscellaneous Business 5. Adjournment Check out our Easter Egg Hunt Programs! , 4`. Annual Easter Egg Hunt • At- at Robe-Ann Park � �►- Saturday, April 12, 2014 10:00 a.m. Brickmania: Easter Egg Hunt ^? ® Tuesday, April 15, 2014 6:30 p.m. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, April 3, 2014 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes a. Regular Meeting—March 6, 2014 b. Special Meeting—March 13, 2014 4. Finances -Approval of Monthly Claims & Invoices 5. Park Special Use Requests a. "Songs of Faith Night" for the CareNet Pregnancy Center—Bobbie Lancaster b. Austin White 5K Fundraiser, Saturday, MaylOth—Heather Huber 6. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update 7. New Business 8. Director's Monthly Report 9. Adjournment S ..„, , .., ,,, ,,-4111 IF 1 v. i .t ,: Happy 4,, ert May , ,...., , $ Day ! _ I,. . , t, 1 1 WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, May 1, 2014 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—April 5, 2014 II4. Finances -Approval of Monthly Claims & Invoices 5. Park Special Use Requests a. Special Pool Rental - Bethel Baptist Church, Melissa Ames b. Pedal &Pound People Pathways, Saturday, September 20, 2014—Joy Marley c. Tom Standers—Troop 99 Camjout& Trail Work Day at Jaycee Park d. Season Pass Request—GMS 8t Grade Class, Melissa Winslow e. Request to have music at family reunion—Bill Rumley 6. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update 1) Big Walnut Donation of Land b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update 1) Authorization of Change Order for the Bob York Splash Park Project 7. Personnel a. BWSP League Contract Discussion b. Approval Seasonal Employees c. Approval of Job Descriptions 1) Recreation Program Supervisor(Program Instructor) 2) Aquatics Director/Assistant Director 8. New Business Ill a. Aquatics Center Improvements b. Lawn mower trade/purchase 9. Director's Monthly Report 10. Adjournment Cool off this summer at the Greencastle Aquatics Center: WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, June 5, 2014 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—April 5, 2014 4. Finances -Approval of Monthly Claims & Invoices 40 5. Park Special Use Requests a. Special Park& Pool Usage for Heart & Hands - Church of the Nazarene, Andrew Wright, Associate Pastor b. Special Pool Usage for New Life Baptist Church—Lora Stouder c. Use of BWSP Loop Trail for 5K Run/Walk Fundraiser for the Humane Society—John Bossnack, Putnam County Humane Society Board Member 6. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update 7. Personnel a. Approval Seasonal Employees b. Update on Full-Time Aquatics/Assistant Director Position 8. New Business a. Maple Berry Park—Consideration of request to rename park"Micaela Julletta Cancilla Park" 9. Director's Monthly Report 10. Adjournment olo .� f �+ � IiIIipmainio Remember to Celebrate "4" with us at Robe-Ann Park on Friday, July 4th!! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Thursday, July 3, 2014 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes—April 5, 2014 4. Finances-Approval of Monthly Claims& Invoices 5. Park Special Use Requests a. Special Pool Usage—Millpond Health Campus Employee Gathering—Brooke Trissel b. Special Pool Usage—Greencastle Swim Club morning practices—Kent Menzel c. Special Pool Usage—8`h Grade Farewell Party, August 3, 8:00-10:00 p.m.— Vicki Black 6. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update c. July 4th Review Activity Schedule - Request Volunteer Help 7. Personnel 8. New Business a. Consideration to drop/change Family Swim 9. Director's Monthly Report 1111 10. Adjournment w Au clrip,,.„%. r . jAht rit• "To the Bob York Splash Park, we go!" WHAT: Greencastle Board of Park Commissioner's Meeting WHEN: 7:30 p.m., Thursday, August 7, 2014 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Personnel—Introduce Phillip Cornelius,Assistant Director 3. Public Input 4. Approval of Minutes—July 3, 2014 5. Finances -Approval of Monthly Claims& Invoices 6. Park Special Use Requests a. Wedding Reception—Band at Bob Flanigan Band Shell - Debbie Gilbert b. "Strut Your Mutt"Putnam County Humane Society's 5K, September 13 — Rebecca Grivas c. Blake Allen Dilley Memorial 5K on September 19 -Trista Dilley d. 7. Friends Of The Park, Special Projects, and Old Business a. 2011 LWCF Grant Big Walnut Sports Park Update b. 2012 LWCF Grant Robe-Ann Park Improvement Project Update 8. New Business a. Approve Bob York Splash Park rules b. Subcommittee to review Pool Security proposals c. Youth Basketball Program—Junior Pacers Agreement 9. Director's Monthly Report 10. Adjournment tio 6 vi, WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, October 2, 2014 TIME: 7:00 p.m. Judge the Brickmania Contest entries 7:30 p.m. Park Board Meeting WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Contest Awards • a. Gingerbread Challenge: Haunted House Contest b. Brickmania Challenge: Haunted House Contest 3. Public Input 4. Approval of Minutes -Regular Meeting, September 4, 2014 5. Finances - Approval of Monthly Claims & Invoices 6. Special Park Use Requests a. Annual "Tent or Treat" Event - Robe-Ann Park from 4:00-6:00 p.m., October 26th - Girl Scouts of Northern Putnam County, Katrina Asher b. 7. New Business 8. Friends Of The Park, Special Projects, and Old Business 9. Director's Monthly Report a. Youth Basketball Program 10.Adjournment _U • �eo (s Happy 11 t Thanksgiving ! o `V`\T ,,, WHAT: Greencastle Board of Park Commissioner's Meeting. WHEN: Thursday, November 6, 2014 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes -Regular Meeting, October 2, 2014 4. Finances a. Approval of Monthly Claims &Invoices IIb. Approval of Year-End Transfers 5. Authorization to switch security companies for Greencastle Aquatics Center 6. Authorization to purchase new John Deere Gator with trade-ins 7. Special Park Use Requests 8. Friends Of The Park, Special Projects, and Old Business 9. Director's Monthly Report a. Youth Basketball Program& "My First Shot!"Basketball Program Update 1) Authorization to Extend Youth Basketball Program Deadline b. Upcoming Monthly Program Announcements c. Assistant Director's Report 10.Next Regular Meeting of the Greencastle Board of Park Commissioners: Thursday,December 4,2014 Q 7:00 p.m. Contest Judging * Gingerbread House Contest * Brickmania Contest: Santa's Special Delivery Q 7:30 p.m. Board Meeting 11. Adjournment r� ru r CnrusrMAs "Hello, Santa Calling ..• ... To wish you and your family the happiest and best of holiday wishes, safe travels, and a Happy New Year!" YYs1 Sure Ili bring it. Butyyoou mast b.vay very good Good Byc WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Thursday, December 4, 2014 WHERE: Council Room in Greencastle City Hall AGENDA 7:00 p.m. JUDGING HOLIDAY CONTESTS 0 Gingerbread House Contest 0 Brickmania Holiday Challenge: "Santa's Special Delivery"Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Holiday Contest Awards Ceremony 3. Public Input 4. Approval of Minutes -Regular Meeting: Thursday,November 6, 2014 5. Finances 0 Approval of Transfers 0 Approval of Monthly Claims& Invoices 6. Special Park Use Requests 7. Friends Of The Park, Special Projects, and Old Business 8. New Business 9. Director's Report 0 Director's Monthly Report 0 Assistant Director's Recreation Program Report 10. Set January Park Board Meeting date(s) 0 Regular Meeting- (January 1st is first Thursday of the month) 0 Special Board Retreat 11. Adjournment