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Home My Public Portal About2012.11.30 Special MinutesMINUTES McCall City Council Special Meeting Legion Hall - McCall City Hall (Lower Level) November 30, 2012 Agenda Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the special meeting of the McCall City Council to order at 3:05 p.m. Council Member Aymon, Mayor Bailey and Council Member Witte answered roll call. Council Member Swanson and Council Member Scott were absent. City staff present was Michelle Groenevelt, Community Development Director; Delta James, City Planner; Laura Wilson, Deputy City Clerk; and BessieJo Wagner, City Clerk. WORK SESSION Council Member Swanson joined the meeting at 3:42 pm. AB 12-231 Work Session: McCall Multi -Modal Transit Facility The purpose of the work session was to provide information and updates on the future McCall Transit facility and learn about a similar facility that was proposed in Ketchum. The work session included a presentation by their team from Mountain Rides, CTAI and the City of Ketchum. Jason Miller, Mountain Rides; Vanessa Fry, Mobility Manager; and Lisa Horowitz, City of Ketchum conducted a presentation on the lessons learned from the development of the Ketchum Transportation Hub, Attachment 1. Mayor Bailey asked why it was not a good idea to combine the bus barn with the hub for the Ketchum project. Mr. Miller responded stating that the barn was existed in an industrial area, and the maintenance facility was already in place. Ms. Fry also commented that the maintenance facility would not work in the downtown area as the hub needed to be in the town center. Mayor Bailey inquired as to which busses used the facility in addition to Sun Valley, were there any inter -state bus use. Mr. Miller stated that there were four different buses that utilized the facility. McCall City Council Special Meeting Page 1 of 3 November 30, 2012 An audience member asked if there had been any input, help, or push back from the area resorts. Mr. Miller responded stating that the resorts had been supportive, but there were not any resort properties in downtown Ketchum. Michelle Groenevelt, Community Development Director, stated that Treasure Valley Transit (TVT) has had the main responsibility of transit in Valley County. She stated that there was a need for the City to become a player in the project. Ms. Groenevelt stated that graduate school student would be fully funded to help research the Treasure Valley Transit Facility project during the winter. The student will help with stake holder interviews and technical information on finding sites. TVT has looked into private property as well. Council Member Aymon commented that other resort town busses transport skiers to the ski hill and wondered if there may be an opportunity to provide transportation to the local ski hill. Ms. Groenevelt stated that there may be an opportunity if the facility is centrally located. TVT had wanted to combine funding with Brundage to provide transportation, but those talks ended last year. Ms. Groenevelt stated that if there was a central facility, the was a possibility the TVT could partner with Brundage to help transport employees as well as skiers. Council Member Aymon wanted to know if TVT planned to increase routes through town and TVT responded that it would depend on funding. Discussion with Lake Shore Disposal concerning the Waste Management Request for Proposal Everett Arter, Lake Shore Disposal addressed the Council. He gave a brief history of meeting with the City Manager. Mr. Arter stated that the City Manager had asked him to look at the quote for Waste Management Services he had provided and determine if those prices could be trimmed even more. Mr. Arter stated that he went back to his boss and they were able to lower some of the prices significantly. His stated that his concern and the concern of his company was that a request for bid would go out as a sealed bid and since Lake Shore's numbers had been made public it would be possible for another service to underbid Lake Shore. Mayor Bailey commented that after the City had done additional research and looked for opportunities for savings and larger services, the City realized they needed to address the trash and bear issue. He stated that since looking at providing various services to homeowners and other options such as bear proof containers, recycling, and frequency of service it was in the best interest of the Citizens of McCall to a Request for Proposals (RFP) for Waste Management Services. Council Member Aymon noted that community members had concerns regarding reliability and trust with the current service providers in the past. She stated that community members have made other suggestions for waste management services. Council Member Aymon felt that the City needed to provide the citizens with options, and to provide the community with a provider that has viability. She emphasized that the waste management provider needed to offer the public with viability, cost, and options. McCall City Council Special Meeting Page 2 of 3 November 30, 2012 Mr. Arter stated that Lake Shore Disposal was not opposed to the RFP process; he was concerned with the fact that his proposal was already made public and would be difficult to be competitive with other providers since they would have the advantage of knowing Lake Shore's proposal. Mr. Arter also stated that there were issues prior to his arrival regarding recycling, and they have since cleaned up those issues. Mayor Bailey clarified that any information provided to city or government that is not marked as confidential becomes public record. Mr. Arter stated that he was aware of that. Mr. Arter stated that they had not provided information on smaller than 65 gallon containers due to workman's compensation issues because they the smaller containers cannot be mechanically tipped and can cause increased safety concern due to the workers would be manually lifting the containers. AB 12-230 Discussion regarding the Request for Proposal (RFP) Process and review of the Waste Management RFP Due to the nature of the Waste Management RFP, Council had requested to review the RFP prior to posting. Mayor Bailey recommended changes to the RFP in Attachment 2. Council and staff worked through the recommended changes, instituting some of the changes to the RFP. ADJOURNMENT Without further business, Mayor Bailey adjourned the meeting at 5:05 p.m. x • -F. l onald C. Bailey, Mayor R.t : - " •'N J : ti 11" `�` BessieJo W.:ner, CitCrilQtlim00`` McCall City Council Special Meeting Page 3 of 3 November 30, 2012 ATTACHMENT 1- X W rfa Ketchum Transportation Hub Lessons Learned Jason Miller Mounlafn 1415is Vanessa Fry +CTA1 • Intro to Project • Initial Approach • Step Backwards/Reset • Current Process • Q &A McCall City Council Special Meeting 1 November 30, 2012 ATTACHMENT Intro to Project -Why? • Provides a safe and convenient location to access transit service. • Enhances passenger's ability to transfer between buses. • Raises the "profile" of transit among residents and visitors. • Increases transit ridership by 5 — 20 • Enhances operations by providing drivers with a break facility. • It's an expected part of a quality mountain resort transit system t ot * -X • Staying competitive with peers ASPEN SNOWMASS BRECKENRIDGE r9}< north lake tahoe Chamber I CVB I Resort Association McCall City Council Special Meeting 2 November 30, 2012 ATTACHMENT Intro to Project - Consensus? The Ketchum Downtown Master Plan 2006 "Downtown circulation should balance the needs of pedestrians, bicyclists, transit riders and motorists alike" and "Traffic demand management will include programs that offer a healthy mix of transportation modes to reduce automobile dependency and to increase the number of people accessing Downtown by foot, bicycle or transit'. Mountain Rides 2012 Strategic Business Plan "Try to have the Ketchum transit hub in place before winter 12-13. Include heated waiting areas, lighting, signage, room for growth". Idaho Local Mobility Management Network 4A Mobility Plan "Transfer point for transportation services (bus, bike, pedestrian, park and ride, etc.) in both the Sun Uaiiey/Ketchum area and Bellevue area." "It's not easy to transfer between routes." "The routes don't have a central connection point, so it takes too much time to transfer." "It's hard to understanding which stop to wait at for different destinations." "There aren't comfortable places to wait." "There is no one place for complete information." "It's hard to walk or bike to and from bus stops." 1 Where? McCall City Council Special Meeting 3 November 30, 2012 ATTACHMENT Initial Outreac • Developed a long list • Met with every property owner (and most tenants) in the vicinity • Over 200 man-hours in one-on-one meetings First Public Meetin McCall City Council Special Meeting 4 November 30, 2012 ATTACHMENT • Why do we need a transit center now? • Doesn't the bus system work fine? • Don't take away parking! • Consultant?!?! • Buses are stinky! • THIS FEELS LIKE A DONE DEAL Regroup and Reset • Take a step back / re- think approach • Create a broader working group • Be genuine that we have an open mind • Craft a new process McCall City Council Special Meeting 5 November 30, 2012 ATTACHMENT Current Process • Grassroots - Reduce Consultant Time • Working Group - Weekly Meetings / Dropbox • Open House Format- Public Engagement Working Group • Jason Miller: Mountain Rides • Lisa Horowitz: City of Ketchum • Vanessa Fry: Mobility Manager • Candice Pate: Communications Specialist • Bob Rosso: Small Business Owner • Dale Bates: Architect/Community Visionary McCall City Council Special Meeting 6 November 30, 2012 ATTACHMENT WELCOME to the first of four Open House events to initiate a community dialog about a potential Transportation Hub* 1111 March June 2012 August 2012 October 2012 January 2013 Transportation Hub Idea Public Presentation We heard that we needed to do: • Share the what Mt. Rides does. Who it serves. How we can addres the challenges ahead. • Better explain what a Transportatio Hub is so the community could assess the benefits. • Involve the Community in figuring out the criteria that meet our unique needs • With Community input explore potential sites and cost. • With this input decide if there as enough benefit to the community to proceed to planning. 441 Could a Transportation Hub Benefit our community? Topics: •Mt. Ride Basics: What is our mission? Who do we serve? •What are Mt. Rides Present Challenges& Future Opportunities •What is a Transportation Hub and how can it benefit our community. Transportation Hubs in other Communities Topics: • How do Transportation Hubs work in other communities • How do they work in Resort Communities • What can we learn from them? Criteria for Transportation Hubs Topics: • What are the necessary Elements? • What are the potential elements? • What elements best serve or unique community? • What are the criteria for site selection? Operational? Community? 4� Potential Site Analysis Topics: • Review of potential sites. • Community Impacts • Operational impacts • Economic implications. • Cost implications. Open House 1 Stations Welcome / Thanks Mountain Rides 101 Problem with Status Quo What is a Transportation Hub? / Why a Transportation Hub? Sharing the Facts McCall City Council Special Meeting 7 November 30, 2012 ATTACHMENT What our Community Partners What the General Public say about Mountain Rides says about Mountain Rides (just a few of 1,320 riders per day ) "Mountain Rides is essential to county residents. Good public transportation, great biking and walking facilities and strong recreation opportunities all work together to make a healthier, more active, more mobile community." -Jim Keating, BCRD Executive Director "Our partnership with Mountain Rides has been a huge and growing success." -Dr. Lonnie Barber, BCSD Superintendent "Much like your body's circulatory system, the service that Mountain Rides provides is the lifeblood of our community." I -Carter Ramsay, Sustain Blaine "The partnership we have with Mountain Rides has been an overwhelmingly positive one for our employees. It's a partnership where we feel that not only are we providing a benefit to our staff but we are also doing our part with regard to the community and our carbon footprint." -Tanya Keim, St. Luke's BCRD "We don't drive, so Mountain Rides is how we get around" - Gus and Evelyn, Regular riders using ADA services to get to hospital and bus to get to shopping "We Love Mountain Rides!" Kids and Students of all ages M RTA 101 What does Mountain Rides Do? Improve regional livability, economic vitality, & sustainability by providing cost effective transportation alternatives to the single occupant vehicle serving everyone who lives in, works in, or visits Blaine County. Services • Bus Transit with Fixed Routes • Vanpools • Rideshare pro • Biking • Walking • Transportation Consulting Sharing the Facts • Mountain Rides is a public government agency formed in 2007 as a merger of KART, Peak Bus, and Wood River Rideshare, • Made possible by Joint Powers Agreement between Ketchum, Sun Valley, Hailey, Blaine Co., Bellevue • Ridership of 485,000 people per year. Grew 15% in 2011 • Fleet of 18 buses, 12 vans • 43 peak season, 32 year round employees • One of largest transit agencies in state by ridership Serving more of our Community Total Riders 500,000 450,000 400,000 350,000 R 300,000 — 250,000 N M V 1.7 (O N. c0 0) O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N KART, Peak Bus, Rideshare Mt. Rides 54% ridership increase McCall City Council Special Meeting 8 November 30, 2012 ATTACHMENT Status Quo Issues Ketchum Downtown Current Route Structure In many cases i Buses follow each other, duplicating route segments due to lack of space for coordination • Routes come through the same stops but at different times • New users to the system are often overwhelmed and not sure where the beating heart is • Transferring between routes requires finding your way to a different stop sometimes several blocks away • The lack of a central point in downtown Ketchum that allows easy navigation to any destination creates a barrier to potential riders What is a Hub? What is a Transportation Hub? A central Downtown bus stop connecting bus routes each other, to bike paths, and pedestrian corridors. What it is Consolidated bus stop that incorporates strong pedestrian and bike amenities like wide sidewalks Touch and go point where buses can "pulse" all at once - 2 times per hour during most of year, 4 times per hour during peak winter Comfortable place for passengers Easier for transfers by coordinating multiple buses in one location at the same time Simple to use —the just go there and you can get anywhere" point What it is not Storage for buses or bus depot Place where buses will be idling for long periods (as the mid- point for most routes, buses will pass through in a matter of minutes) A facility for drivers More buses than we already operate Urban or out of character —design will fit with Ketchum uniqueness An interesting community gathering spot with public art and historical displays A community asset and public space for locals, commuters, skiers, visitors, part time residents: Safe, well lit, attractive, and appealing Huge facility — only for 4-5 buses plus sidewalks, passenger waiting areas A bus depot for transients— locals, skiers, tourists, commuters and second home owners will use it McCall City Council Special Meeting 9 November 30, 2012 ATTACHMENT HOW Impertnnl to our comnuddy is to service Mounraln Rides preriidu4 Mtn Wort I know about a troneporlellon hub, t 1hMa it Could boned Our community 4 � e l ht:[a MOl1E INiIXiMFTIpH ilOi• IT MOM' FT FLL 1pleMe place, it doll. 4 Mountain Rides matters and is important to the community A Transit Hub could benefit our community 63% of the people with enough information voted for sure Stations Welcome / Thanks Recap / Reinforce Peer Cities Criteria McCall City Council Special Meeting November 30, 2012 10 ATTACHMENT Peer Cities "The restaurant has seen positive customer traffic since the construction of the station (Transit Center/gondola) - Owner, Blue River Bistro, 2 blocks away ""Property values have not been diminished by the Transit CCenter. $3,000,000 million dollar home was built a few hundred feet away facing the Center.' - Local Stakeholder LESSONS Pedestrian conflicts have arisen, as skiers have to cross in front of buses. A re -design will keep buses on the street, and off the plaza area. Transients and occasional problem. Police Dept strictly enforces the "loitering without purpose" law. City to add wayfinding in the near future. l OVERVIEW New Transit Center completed in 2006 Site selection: one block off Main Street; sited near both gondolas; allowed the system to become a "hub and spoke' system with convenient transfers. Three providers use this transit center: Breckenridge Intermodal Transit Center: the local Free Ride Transit System, Breckenridge Ski Resort buses Description: Covered waiting area, public restrooms, transit schedules/maps and public Wi-Fi within a 3,300 sq ft. building. Adjacent to a 50- 60 foot wide horseshoe -shaped driveway used for bus ingress/egress and bus parking. Ridership: 1 million annual users Criteria OUR ASSESMENT LARGE PERCENT RESIDENTIAL REMOTE FROM REASONALBE ROUTES LIMITED SPACE LARGE PERCENT RESIDENTIAL STREETS TOO STEEP TO MUCH TRAFFIC FOR BUSES TO NAVIGATE REMOVED FROM CORE ACTIVITIES LARGE PERCENT RESIDENTIAL REMOTE FROM REASONALBE ROUTES INCONVENIENT FOR PEDESTRIAN rSTRICTED AREAS NOT MEET REQUIREMENTS e areas in colored bubbles not meet the quirements for the location a transit hub. e area left in GREEN meets the requirements FL • REMOVED FROM CORE ACTIVITIES DISTANT FROM EFFICIENT ROUTES KEY REQUIREMENTS FOR A TRANSPORTATION HUB LOCATION: CLOSE TO WHERE RIDERS WANT TO GO CLOSE TO BIKE & PEDESTRIAN AREAS AND CONNECTORS CLOSE TO EFFICIENT BUS ROUTES MUST HAVE THE REQUIRED SPACE WIDE STREETS AND GOOD INTERSECTIONS FOR BUS TURNS COMPATABLE WITH TRAFFIC FLOW COMPATABLE WITH EXISITING LAND USES COMPLIANCE WITH ORDINANCES & ADOPTED PLANS COMPATABLE WITH ADJACENT USES McCall City Council Special Meeting 11 November 30, 2012 ATTACHMENT vr JR ASSESMENT J k • free **es SHAPE ',OUR q$SESYEte 1f you think the kanSpentotiOn hub can n aF leaf TeS1nr,tecl Sed areas. Wags? Plate a Opt and tag Lao why. ne gam. rns. 6f inn=triomr. In general, looking in the core makes sense Only 6 of the X attendees urged us to look at sites elsewhere McCall City Council Special Meeting November 30, 2012 12 ATTACHMENT aiNoT AT eA,LI_ Tla Re & Cnratuans ai ,r ', • ; �urian Hubub in in Ketclil,i. With what you've seen today, are we on the right track to finding the right location for a transportation 'hub? {please place a dot} • • • MAYBE We are on the right track to finding the right location 78% of the indicated yes 19% maybe Stations Welcome / Thanks Recap / Reinforce What You Told Us Site Maps Next Steps McCall City Council Special Meeting November 30, 2012 13 ATTACHMENT Recap / Reinforce What is a this Transportation Hub Concept all about? A Transportation Hub is a centralized bus stop allowing 4-6 buses to come together at the same time so transfers between routes are seamless and easy. How much space would it take? 41m GENERAL TRAFFIC I ! fIli- BUS ONLY M +F- ALLTRAFFEC Approximately BUS pp' ^' 9 "^' Aer ONLY I ....I m ALLY ]4l__ J1TRAFFIC ERAL TRAFFIC i-16 I T Ea -b 1/2 to 2/3 of a 100' x 220' block J Location #1 — First Avenue Requirement/ Consideration our Assessment Connectivity Not connected to two of the major existing routes. Reasonably near the 4th St. bike/ped corridor Space 100 ft ROW, good fit Community Fit Fits with commercial uses adjacent Proximity Futher from restaurant/retail core. Not near notable landmarks. Cost Reasonable development costs. Publicly owned land. Land Use Impact Compatible with adjacent land use. Not a lot of parking pressure. McCall City Council Special Meeting 14 November 30, 2012 ATTACHMENT Open House 3 ai4 Mhetrhum Transportation Hub notential. Sites Localton # — Sun Valley Road & Et el Ave, oamm nayr vromindi. cmmau.ry Wad W. S rndlk a,r p..,., yewam.a... • • h, 1. -74 Ly ,4: rr WAY." w- w. iyr-►+....+p.. w - McCall City Council Special Meeting 15 November 30, 2012 ATTACHMENT t * Qei Open House 3 Ketchum Transportation Hub Potential Sites With what you've seen today, are we on the right track to finding the right location for a transportation hub? (please place a dot) firo•T AT 1111 AU 0— ea • 00 • • •• • •• i• • ••• • •• CCurrent Process WELCOME to the first of four Open House events to initiate a community dialog about a potential Transportation Hub* March 2012 June 2012 August 2012 October 2012 January 2013 Transportation Hub Idea Public Presentation We heard that we needed to do: • Share the what Mt. Rides does. Who it serves. How we can address the challenges ahead. • Better explain what a Transportation Hub is so the community could assess the benefits. • Involve the Community in figuring out the criteria that meet our unique needs • With Community input explore potential sites and cost. • With this input decide if there as enough benefit to the community to proceed to planning. Could a Transpprtation Hub Benefit our community? Topics: •Mt. Ride Basics: What is our mission? Who do we serve? •What are Mt. Rides Present Challenges& Future Opportunities •What is a Transportation Hub and how can it benefit our community. Transportation Hubs in other Communities Topics: • How do Transportation Hubs work in other com m un ities • How do they work in Resort Communities • What can we learn from them? Criteria for Transportation Hubs Topics: • What are the necessary Elements? • What are the potential elements? rtential Site alysis pics: eview of potential sites. ommunity Impacts perational impacts • What elements best serve or • Economic implications. unique community? • Cost implications. • What are the criteria for site selection? Operational? Community? McCall City Council Special Meeting November 30, 2012 16 ATTACHMENT 1 THANK YOU Jason Miller Executive Director, Mountain Rides Transportation Authority jason@mountainrides.org Vanessa Fry D4 Mobility Manager, CTAI vfry@ctai.org McCall City Council Special Meeting 17 November 30, 2012 ATTACHMENT 2 30 November 2012 To: City Council From: Don Bailey Subject: McCall RFP for Solid Waste Co on and Recycling Services I suggest a number of changes to the Draft RFP: 1. Section I. Paragraph B. The correct measurement of area is "8.5 square miles". Also, does the number of households include the many multifamily units in the City? We should also indicate the number of commercial customers in the City. Also, wouldn't most of the multifamily units, such as Aspen Village, the Springs, etc., collect their waste in common containers? If so, then their billing would be similar to commercial customers. Perhaps our RFP should include an inventory of all commercial and multifamily units which would be included in this proposal as well as a recommendation that Firms which respond to the RFP are cautioned to survey these types of businesses or residential units. 2. Paragraph D. 1. Again, does the quoted number of households include multifamily units? Perhaps add a paragraph with this information as the means of collection will likely be somewhat different from single family units. I also recommend we add another paragraph, D. 5., which includes the service of collecting extra bags of waste, restricted to yard waste, such as cones, needles, prunings, etc. for a fixed amount per bag as is currently the case. 3. Section IV. Paragraph A. — See line five, which contains a duplicate phrase: "... by identifying the specific area ...". 4. Paragraph B. 1. Delete the word "each" as a predicate to "household" in two locations (the Council does not yet have an ordinance which requires universal collection). Also, the phrase "once each week" has not been agreed to; some customers may prefer less, or even more, frequent service. And customers may also desire more than one container (for example, two smaller sizes rather than one of the very large ones). 5. The same comments apply to Paragraph B. 2. regarding frequency of service and number of containers. We should also show which types of materials will be collected and which will not (vs. the universal collection currently provided at the County recycling center). If, for example, the recycling curb -side collection will not include glass or cardboard, then what should the citizens do with these? We could have a central collection location and facility to be built and maintained by the City. 6. Paragraph B. 4. Please limit the collection times for residential units to 7:oo AM! 7. Paragraph B. 6. Change the frequency to "more- or less -frequent" service. McCall City Council Special Meeting November 30, 2012 Page 1 of 2 ATTACHMENT 2 8. Paragraph 7. Make same addition as for paragraph B. 6. 9. Paragraph 8. What does this mean ("Firm shall not be responsible ...")? 10. Paragraph 10. Change the word "auto" to "vehicle" (two places). 11. Paragraph 15. Include the number of multifamily units served. 12. Add Paragraph 16. Describe that the Firm will bill the individual users of services, including the single point of contact for multifamily units. 13. Add paragraph 17. City intends to codify solid waste collection and recycling requirements for the residents and business owners of the City. 14. Section V. What does EOW mean? Add a note that says: Container sizes are suggested based on what is available from one manufacturer; Firm shall propose alternate sizes if appropriate. Finally, the RFP schedule provided could include action by the City to prepare and adopt the necessary codification; this code section should include at least the following: 1. Mandatory collection or not 2. Frequency of collection with options. 3. Recyclables: a. Curbside and b. Central location 4. Costs 5. Penalties for violations, including disposal of waste in non -owned containers. 6. Animal proof containers required, except for "extra bags of yard or lawn waste". McCall City Council Special Meeting November 30, 2012 Page 2 of 2