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Home My Public Portal AboutJanuary 2 2014 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Monthly Meeting Thursday, January 2, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Putnam County Public Library liaison Wes Wilson Absent: Greencastle Community School Corporation liaison Wayne Lewis, Secretary Beva Miller, Greencastle City Council liaison Terry J. Smith Also Present: Eric Bernsee—Banner Graphic, Cammie Goldman—WREB, and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette in the Greencastle City Hall council room. Public Input-None Minutes On a motion from C.Merrell, second by T.Trigg, the minutes from the regular meeting held Thursday, December 5, 2013 were approved as presented. All Ayes. Monthly Finances 1. Inquiries — Questions were asked in regards to repairs to the Toro Snow Thrower and replacement of a lock at BWSP. 2. Motion - On a motion from T.Trigg, second by C.Merrell, the monthly claims against the department were approved as presented. All Ayes. Old Business/Director's Report 1. 2011 LWCF Grant—BWSP Improvements a. ASA Surveying-the board made inquiries into the need for new legal descriptions. R.Weinschenk stated that BWSP board of directors is interested in creating an indoor youth sports facility and are looking at the land that was going to be donated for the LWCF grant. ASA Surveying has been asked to redraw border lines. b. Michael Hazeltine Appraisals—When the new legal descriptions are complete, they will be sent for updated appraisals. 2. 2013 LWCF—Robe-Ann Park Improvements a. HWC Designs—H.W.C. is progressing with the project. b. Tennis Court Improvements—Had discussions with Robin Jones, USTA in regards to our tennis court renovation project. We were able to discuss programming opportunities, as well as tour our facilities. We are currently awaiting detailed diagrams for marking the courts. 3. FT Park Maintenance Position - Director R.Weinschenk updated the board in regards to the vacancy of the park maintenance laborer's position. We will advertise later in the month to hire mid-January. 1 New Business 1. Parkhouse Bathroom —Director R.Weinschenk informed the board that prior to Christmas, he couldn't clear a sink trap in the upstairs bathroom and called in a plumber from AA Huber& Sons. a. Diagnosis — After using a plumbing snake, the plumber stated it wasn't anything the Weinschenks did, but that an old cast iron pipe had rusted, fallen apart and filled with rust. At the same time, whom ever tried to fix the problem prior to us residing there could have done a better job. In essence,the plumbing from the sink needs to be replaced. b. Project— With park board approval, we will be completing repairs to the plumbing serving the upstairs bathroom. The project will include: 1) New plumbing—replace the old cast iron drainage line from the sink 2) New fixture—current one is cracked 3) New sink—current one is rusted& cracked 4) New vanity—because of where the pvc pipe attached to the cast steel pipe is rusted away, the pipe has leaked thus rotting the back of the vanity. 5) New mirror — the current medicine cabinet is falling out of the wall, which I fixed with some oak trim. The problem; however, is that the only electrical outlet serving the bathroom is located on the side of the mirror hanging directly over the sink; and does not meet current electrical code. 6) Electric Outlet — Install an outlet that meets current electrical codes. c. Project Approval— On a motion from T.Trigg, second by C.Merrell, the park board approved the needed park house repairs. All Ayes. 2. Snowblower - With the heavy snowfalls received throughout December, we have had the 2001 Toro Snow Blower in the shop for repairs. A new one will cost approximately $500.00. On a motion by T.Trigg, second by C.Merrell the park board approved replacing it with a new model. All Ayes. 3. IPRA Conference a. CPSI Training - Director R.Weinschenk informed the board that he will be seeking Certified Playground Safety Inspector's recertification in January as a lead into the IPRA Conference. He asked permission to take Assistant Director T.Scott with him. The board approved the request. b. IPRA Conference — He then informed the board that T.Scott and he will be attending the IPRA Conference traveling into Indianapolis each day, later that same week. 4. Youth Basketball — Director R.Weinschenk informed the board that the official numbers for youth basketball are 145 participants, 20 coaches, 15 assistant coaches, and many fans! Assistant Director's Report Although absent, a recreation program update was presented with brief discussion. Programs highlighted include: 2 1. Pinewood Derby Workshops - Workshops will be offered to help Cub Scouts with their pinewood derby cars on Sunday & Tuesday, January 12 & 14. Our personal tools will be available to those needing some, with stations for designing, cutting out, painting, preparing and mounting tires for the annual races scheduled for Sunday, January 19th in the Greencastle High School Auxiliary Gym. Just a reminder, Community-Wide "Open"Youth as well as Adult Divisions will be offered. 2. Brickmania a. Brickmania Birthday Bash! - Scheduled on Sunday, January 26 from 1:00- 5:00 p.m. we'll celebrate the 56th birthday of the Lego Building Blocks with a birthday party! We will offer special train layouts, model buildings, a special Batman display, and more. We will also offer car races and free building with the department's many building blocks piled high on City Hall's floor! b. Brickmania Request - Call for Legos! - Director R.Weinschenk made his annual request to the board that with the start of our holiday Brickmania Progam and in anticipation for our winter building sessions in January and February,he asked to make a request for unused Lego Building Blocks. Next Meeting(s) 1. Annual Retreat - Director R.Weinschenk reminded the board that we usually hold a planning session early in January in preparation for a later meeting with the City Council. The board set a special retreat night for Thursday, January 9 at 7:30 p.m. Greencastle City Hall. 2. Regular Meeting - The park board's next regular meeting will be held on Thursday evening, February 6, 2014 at 7:30 p.m. in the Greencastle City Hall. Adjournment On a motion from C.Merrell, second by T.Trigg,the park board meeting was adjourned at 8:09 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved b: r / t. ,j,2,--\ Dr. John Henne ', President Tim Trigg ice President t jy,67—i (_ kt-taal 1 lit4/1/(iL Beva Miller, Secretary Cathy Merrell 3 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET JANUARY 2, 2014 VENDOR DESCRIPTION AMOUNT Monthly General Operational Expenses Black Lumber Company Lumber for picnic table repairs 27.76 Card Services Expenses: 541.83 ❑ Recreation supplies $126.83 ❑ Travel &Training $415.00 Cintas First Aid kit inspection, cleaning&restock 29.55 Co-Alliance Gasoline &Diesel 1,310.65 Headley Hardware Facility Maintenance Expenditures 105.52 Horizon Business Center Office Supplies Expenditures 175.76 Humphrey's Outdoor Power Toro Snow Blower repairs 90.89 Lock Shop BWSP—Repair vandalized lock 135.00 Stello Products, Inc. 4—Class III Safety Jackets 228.00 Sunset Ink All-Star Coed t-shirts 522.00 Twin C., Inc. d.b.a. Dave's Heating Parkhouse furnace repair 138.00 Tyco Integrated Security Aquatics center monthly alarm service 104.41 Wal-Mart Credit Card Expenditures: 114.44 ❑ Office Supplies: $ 69.81 ❑ Recreation supplies: $ 44.63 York Chevrolet Buick GMC Silverado&Ford Ranger Repairs 69.27 Total General Operation Expenses $3,593.08 (211) PARK NON-REVERTING BASKETBALL FUND Card Services Jr. Pacers Registration— 150 players 750.00 Greencastle Community School Corp. Saturday gym rental 1,250.00 Horizon Business Center Coaching packet supplies 41.72 Walmart Basketballs 908.66 Total Non-Reverting Basketball Expenses $2,950.38 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$6,543.46 dated this 2nd day of January, 2014. SIGNATURES OF GOVERNING BOARD I/A-444L. Dr. Jolt ' ennette, 'resident Beva Miller, Secretary Zdj,(2tapd,H/14,04,Lei, Tim Trigg, Vie - i rsiden �� Cathy Merrell