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Home My Public Portal AboutFebruary 6 2014 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Monthly Meeting Thursday, February 6, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Cathy Merrell, Greencastle Community School Corporation liaison Wayne Lewis, Putnam County Public Library liaison Wes Wilson Absent: Greencastle City Council liaison Terry J. Smith `also Present: Suzanne Maston—Greencastle Civic League, Eric Bernsee—Banner Graphic,Assistant Director Troy Scott,and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette in the Greencastle City Hall council room. Public Input-None Minutes 1. Regular Meeting - On a motion from T.Trigg, second by C.Merrell, the minutes from the regular meeting held Thursday, January 2, 2014 were approved as presented. All Ayes. 2. Special Meeting — Board President J.Hennette expressed his pleasure with the special meeting and felt it was a really good meeting. On a motion from T.Trigg, second by B.Miller, the minutes from the special meeting held Thursday, January 9, 2014 were approved as presented. All Ayes. Monthly Finances On a motion from B.Miller, second by T.Trigg, the monthly claims against the department were approved as presented. All Ayes. Annual Board Reorganization After discussion and J.Hennette volunteering to continue as president, the board elected to keep the same slate of officers ... • President Dr. John Hennette • Vice President Tim Trigg • Secretary Beva Miller, ... for the upcoming year on a motion from B.Miller, second by C.Merrell. All Ayes. New Business Brickmania Program Fees— Director R.Weinschenk stated the department is offering a Brickmania Program entitled"O'Leary the Leprechaun!" on Wednesday, March 12 from 6:30-8:30 p.m. A fee hasn't been officially set by the board, so he requested approval to charge $10.00 per person to cover Lego Building Block supplies, and St. Patrick Day 1 treats and drinks. On a motion from T.Trigg, second by C.Merrell, the board approved the fee. All Ayes. Old Business/Director's Report 1. 2012 LWCF—Suzanne Maston with the Greencastle Civic League was present to update the board on the Splash Park portion of our LWCF Grant Robe-Ann Park Improvements. Project notes: a. HWC - She stated H.W.C. is progressing with the project b. In-Kind Donations - in-kind donations are still being solicited and will be in-line soon c. Demolition - demolition of the concrete is scheduled to begin next week weather permitting d. Bid Documents—Bid documents should be ready and released shortly e. Important Upcoming Dates — Director R.Weinschenk covered some upcoming dates for the project. 1) Wednesday, February 12, 2014 - Invitations to bid will be advertised 2) Tuesday,February 18, 2014, 1:30 p.m.—Pre-bid meeting with interested contractors 3) Thursday, March 6, 1:30 p.m. — Bids due and public opening at City Hall. Updates at park board meeting. 4) Thursday, March 13, 7:30 p.m. — Special Park Board meeting to "award project"and issue"notice to proceed". f. Special Park Board meeting—The park board stated they would add the special meeting to their schedules. g. Tennis Court Improvements —We are currently awaiting detailed diagrams for marking the courts from our contact at the USTA. 2. 2011 LWCF Grant—BWSP Improvements a. ASA Surveying-the board made inquiries into the need for new legal descriptions. R.Weinschenk stated that BWSP board of directors is interested in creating an indoor youth sports facility and are looking at the land that was going to be donated for the LWCF grant. ASA Surveying redrew border lines. b. Land Appraisals—R.Weinschenk added that the new legal descriptions were sent to Michael D. Hazeltine Appraisals for updates. 3. Youth Basketball — Director R.Weinschenk informed the board that the official numbers for youth basketball are 145 participants, 20 coaches, 15 assistant coaches, and many fans! Assistant Director's Report 1. Program Entry Fees Approved - Assistant Director T.Scott presented his report requesting approval to hold the following programs at the following prices: a. Dr. Suess' Birthday Party Free b. St. Patrick's Day Party Free c. Mr. Potato Head Art Day Free d. Putt for Prizes $5.00/person e. Bob Bottom's Center — During review of the first three programs Trigg requested that when searching for a place to hold our programs that we 2 consider utilizing the Bob Bottom's Center, a.k.a Family Youth and • Community Development Program, located on Crown Street across from Ridpath Elementary School. Both Director R.Weinschenk and Assistant Director T.Scott were open to touring the facility and considering it for program location. f. BWSP Disc Golf Course — T.Trigg stated he has spoken with citizens who were unaware of the disc golf course at BWSP. T.Scott stated we've tried reaching out to local players and players posting on-line commenting about our course to help with the next 9-holes. On a motion from C.Merrell the prices were approved, second by T.Trigg. All Ayes. 2. Brickmania Request - Call for Legos! - Director R.Weinschenk asked the board for any unused Lego Building Blocks. Next Meeting(s) 1. Thursday, March 6—Regular park board meeting, which will begin at 7:00 p.m. for judging the Brickmania and Snow Sculpture Contest. The Meeting and awards will be held at 7:30 p.m. 2. Thursday,March 13, 7:30 p.m.—Special Park Board meeting to "award project" and issue"notice to proceed". Adjournment 01111) On a motion from T.Trigg, second by C.Merrell,the park board meeting was adjourned at 8:10 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Wemschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Dr Jo ` Henne e President Tim Trigg, President cee,da CA6(.1/2--1/ Beva Miller, Secretary Cathy Merrell 3 I 1 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET FEBRUARY 6, 2014 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Parkhouse-plumbing repairs 420.31 ASA Land Surveying Prepare BWSP plat descriptions 1,043.15 Banner Graphic "Help Wanted" advertisements 318.92 Butler's LP &Fertilizer Jaycee Park LP tank rental 125.00 Card Services Recreation supplies expenses: 158.92 Flying W Awards Community Pinewood Derby Awards 165.65 Headley Hardware Light bulbs &bulb grease 22.63 Horizon Business Center Expenses: 105.59 ❑ Office Supplies $27.67 ❑ Recreation Supplies $77.92 Humphrey's Outdoor Power Purchase new snow blower,repair old 603.23 Indiana Parks &Recreation Association IPRA Annual Conference x 2 attendance 600.00 Twin C., Inc. d.b.a. Dave's Heating Parkhouse furnace repair 99.00 Tyco Integrated Security Aquatics center monthly alarm service 104.41 Wal-Mart Credit Card Recreation supplies expenditures: 89.19 York Chevrolet Buick GMC Dodge Ram repairs 1,548.12 Total General Operation Expenses $5,404.12 (211) PARK NON-REVERTING BASKETBALL FUND Andrew Smith Officiating youth basketball x 8 games 144.00 '` Brooklyn Osborne Officiating youth basketball x 8 games 144.00 Candice Childress Supervise TZ gym youth basketball 77.00 Card Services Whistles, scorebooks, inflation needles 46.92 Haley Shay Wagoner Supervise TZ gym youth basketball 151.25 Kim Pieper Supervise Deer Meadow gym youth b'ball 165.00 Nathan Kober Officiating youth basketball x 4 games 72.00 Taylor Made Awards Youth Basketball t-shirts &reorder 2,795.30 Total Non-Reverting Basketball Expenses $3,595.47 (212) PARK NON-REVERTING SOFTBALL FUND Garry Waters Refund Tournament reservation fee 175.00 Total Non-Reverting Softball Expenses $175.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9,174.59 dated this 6th day of February, 2014. A /C SIGNATURES OF GOVERNING BOARD L a - Dr. John Hennett resident Beva Miller, Secretary (1-/ U/1,- 7/I L Tim Trigg ice P sfdent / Cathy Merrell°