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Home My Public Portal AboutMarch 6 2014 Regular Meeting Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, March 6, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Cathy Merrell, Greencastle Community School Corporation liaison Wayne Lewis Absent: Putnam County Public Library liaison Wes Wilson and Greencastle City Council liaison Terry J. Smith Also Present: LaToshia Everson—Greencastle Civic League Parkfest Commitee, City Clerk Treasurer Lynda Dunbar, Kim& Seth Lawrenz, Caleb Rollins, Danielle Miller, Eric Bernsee—Banner Graphic Reporter, Cammie Goldman—WREB Reporter,Assistant Director Troy Scott, and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:35 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Awards for the 2014 Brickmania & Snow Sculpture Challenge(s) The park board awarded prizes for the following winter contests: 1. Brickmania Challenge a. Original Creation 1st Place 7 years and under Jay Glotzbach 1st Place 8-12 years Ivan Glotzbach 1st Place 13-17 years Mason Thompson 1st Place Group Ben and Owen Huff, Jonah Kaiser b. Youth Kits 1st Place Ben Huff c. Brickmaster Eli Hardwick 2. Awards for the 2014 Snow Sculpture Contest a. Snow Sculpture 1st Place Kim& Seth Lawrenz 2nd Place Alexander Grove and Family b. Snow Creature 1st Place Ivan and Jay Glotzbach 2nd Place Rachael Custis c. Snowman 1st Place Rebecka Howard 2nd Place Anna Wren, Sean and Molly Ramey d. Best of Show Grace Paul Public Input-None Minutes On a motion from T.Trigg, second by C.Merrell, the minutes from the regular meeting held Thursday,February 6, 2014 were approved as presented. All Ayes. Monthly Finances 1. Monthly Invoices & Claims - On a motion from T.Trigg, second by B.Miller, the . monthly claims were approved as presented. All Ayes. 1 . 1 4 Update - City Clerk Treasurer L.Dunbar atteendd d the meeting was erroran 2. Annual Budget fiscal budget. She stated update in regards to this year'syear's budget. She madegave lastn for an 4111 fall, which would have resulted inf Lo al Government Financing second resubmitting a request to Indiana Dept. appropriation,which was approved. She explained that following a sec d additional ap esd Coucil meeting, the 2014 proposed park reading at Tuesday's City e 477.00. fully funded at a budget of$611, City Clerk Treasurer.L.Dunbar also reminded the board that she hal budgets fors the ability to create expense versus revenue reports, as needed; as wellas establish affected the City of capital improvements. e "Tax Caps" Park board member C. Merrell asked�e of the answer, City Clerk Treasurer Greencastle budgets; and stating she wa secure the information. thanked her for joining us at the meeting and for her budget L.Dunbar would resealrrch d The park board t update. Special Park Use Re u�arts is ant tat d Summer Enrichment Program—Director R.WEschenk stated that he has 1. Gobin Program for the spoken with this year's director for the Gobin Summer requestedHe approval for their annual request to reserve e f free afternoon swim. The perperson and then allowing SEP participants at$35 request was approved on a motion from T.Trigg, second by C.Merrell. All Ayes. Comprehensive Services p purchase we d 2. Putnam County Comprehensive Services — Director R.We n ch revie Famhe ily annual request from Putnam County Comprehensive Center, which they would like to use to SP Season Passes to the twoGr personnele l member per pass to the pool. They will purchase take four clients and p two second passes at$150.00 each,for a total of$300.00. OAyes. otion from T.Trigg, by was granted. All by C.Merrell,this annual requestrequestedpermission to Easter Egg Hunt—Bethel Baptist Church from Putnam County Girl's Slow-Pitch 3. wide Easter Egg Hunt on the hold acommuniny'- April 19, at 1:00 p.m. She stated she spoke with Steve approved Softball fields on Saturday, and gained permission. The board Mason,Treasurer for the girls progr�� er. es the request on a motion by C.Merrell, second by B.MiCrvic League Ay Parkfest 4. Parkfest Schedule—LaToshia Everson, Greencastlel attended the meeting and requested use of the Bob Flanigan Ban shelle � Committee,` again this year for the annual Parkfest schedule. She explainedyear'sschedu a family g concerts in car just June and July,but using willshorter than the list of bands comes together,she will provide an update and rnivv al format. As osters. The board approved the request on a motion by C.Merrell, second by p Services,made Ayes. 1 Alort B.Miller. Su �: onth Bannerit 5. Child st to pae ce a n Abuse Prevention Month banner in Robe-Ann Park at the a request to place a Childwa 231. The board thought that corner of Tennessee and Bloomiferton ed trees for b treet/ u e ribbons. On a motion from I, was a good location and even of to erect a banner,place pin C.Merrell, second by T.Trigg,permission was given wheels, and ribbons on the corner of Robe-Ann Park. All Ayes. , Splash Park Update Director R.Weinschenk updated the board on the Splash Park bid opening held earlier in the day. Two bids were received on the splash park, both which came in above the engineers' estimates. Those bids were received from: 1. Trisler Construction $429,387.00 2. R. L. Turner $387,000.00 Weinschenk explained that some items could be separated out from the splash park project and done with other park funding, while others may be eliminated or funded differently. We will hold budget discussions over the next week, which will culminate with a special park board meeting on Thursday, March 13, to award the project and issue a notice to proceed. New Business 1. Sewer Issues a. Park House & Administration Building Lateral — Director R.Weinschenk informed the board that the sewer line which serves both the parkhouse and administration building backed up into the lower bathroom. At an estimated $10,000.00, the repairs have started and should be completed soon. b. BWSP Little League Lateral — Following an inspection of the lift station located in the center of BWSP by the Greencastle Utility Department we were notified that the Little League sewer lateral will need to be dug ups and repaired. Ground water is infiltrating the system and over whelming the lift station, which is affecting a lift station downstream. Early estimates are approximately$1,200.00. c. Approval — Both projects were approve by the board on a motion fro T.Trigg, second by B.Miller. All Ayes. m 2. 2014 Program & Event Guide— Director R.Weinschenk presented a rough draft of this year's annual program & event guide for the board's quick reference. He also provided a list of proposed programs as requested by the state board of accounts (see attachment). Discussion included: a. Learn To Swim Program — Director R.Weinschenk, along with Assistant Director T.Scott, led discussion of experimenting with the first session of Learn To Swim Lessons, moving them from a morning schedule to afternoon. The time slot hasn't been widely attended due to the lower temperatures, so we are hoping the afternoon times would attract more attendees. On a motion from T.Trigg, second by C.Merrell, the Learn-To-Swim time change was approved. All Ayes. b. Program List - Director R.Weinschenk reviewed the list of proposed programs and fees as outlined in the 2014 brochure. On a motion from B.Miller, second by T.Trigg, the annual brochure, list of programs and prices was approved. All Ayes. Director's Report 1_ Director's Report — Director R.Weinschenk reviewed happenings in the park form the last month. 2. Assistant Director's Report — Members of the park board reviewed copies of the accistant director.sreport which outlined past and upcoming programs. 3 +fir,11 j. Onia mono nt T.Trigg� the park board meeting was adjourned at On a motion from B.Miller, second by 9:07 p.m. All Ayes. Roderick M. Weinschenk,Director Minutes respectfully submitted by: Greencastle Parks &Recreation Department Minutes approved by: Dr. Jo Henn ,President Tim Trigg,Vic P sYdent Cathy Merrell Beva filler, Secretary nD 1 4 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET MARCH 6, 2014 110 VENDOR DESCRIPTION AMOUNT Banner Graphic "Help Wanted"advertisements 159.46 Card Services Expenditures: 426.64 ❑ Office expenses $119.98 ❑ Rec. Supplies expenses $306.66 Cintas First Aid kit—clean, restock supplies 40.47 Headley Hardware Furnace filters&paint brushes 12.42 Horizon Business Center Office Supplies—copy paper 8.99 Tyco Integrated Security Aquatics center monthly alarm service 104.41 Wal-Mart Credit Card Expenditures: 65.61 ❑ Office supplies: $2.82 ❑ Recreation expenses $62.79 Total General Operation Expenses $818.00 (211)PARK NON-REVERTING BASKETBALL FUND Andrew Smith Officiating youth basketball x 12 games 216.00 Beth Collier Youth basketball refund 50.00 Brooklyn Osborne Officiating youth basketball x 12 games 216.00 BSN Sports Gamecraft Sportsball Inflator 77.99 Candice Childress Supervise TZ gym youth basketball 231.00 • Card Services Dick's Sporting Goods—basketballs 90.00 Kim Pieper Supervise Deer Meadow gym youth b'ball 165.00 Nathan Kober Officiating youth basketball x 2 games 36.00 Steve Mason Youth basketball refund 40.00 Taylor Made Awards Season-end basketball awards 867.65 Total Non-Reverting Basketball Expenses $2,807.64 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$2,807.64 dated this 6th day of March, 2014. SIGNATURES OF GOVERNING BOARD , 7 - ' Arlf..;-, - &_()-d , Di Pres' lvv r. John enne , Beva Miller, Secretary ' Tim Trigg, e P liClit Cathy Merrell 40