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Home My Public Portal AboutMay 1 2014 Regular Session Greencastle Board of Park Commissioners • Minutes of the Regular Meeting Thursday, May 1, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Greencastle Community School Corporation liaison Wayne Lewis, Putnam County Public Library liaison Wes Wilson and Greencastle City Council member Phyllis Rokicki Absent: Cathy Merrell,Greencastle City Council liaison Terry J. Smith Also Present: Julie Can,Andrew Wright—Nazarene Church, Susan Haberle,Mama Nunzio,Eric Bernsee—Banner Graphic Reporter,and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Minutes May 1 Regular Meeting - On a motion from T.Trigg, second by B.Miller, the minutes from the regular meeting held Thursday,May 1 were approved as presented. All Ayes. Monthly Finances 411 Monthly Invoices & Claims - On a motion from T.Trigg, second by B.Miller, the monthly claims were approved as presented. All Ayes. Special Park Request 1. Micaela Cancilla Park a. Naming - Mama Nunzio attended the meeting and reviewed her request to rename the east end of Maple Berry Park after her granddaughter Micaela Julietta Cancilla. After some discussion and on a motion from T.Trigg, second by B.Miller, the board agreed to rename the portion of Maple Berry Park located behind Mama Nunz restaurant"Micaela Cancilla Park". All Ayes. b. Sign - Mama Nunzio stated she will begin her quest to raise funds to purchase the sign. 2. VBS Bible School a. Use of Maple Berry Park-Andrew Wright with the Nazarene Church requested the use of Maple Berry Park for a Vacation Bible School on June 16-20 from 6:00-8:00 p.m. b. Usage of Pool—They also requested use of the pool for their instructors who will be staying at the church, but are in of need shower facilities. The board agreed that use of the showers would be available if they purchased a 10-punch pass for $40/day,and the board would allow 13-people in on the pass. c. Motion - After discussion of their plans, the park board approved the request on a motion from T.Trigg, second by B.Miller. All Ayes. 3. Humane Society 5K— The board entertained a request to use Robe-Ann Park facilities for a 5K fundraiser for the Humane Society. Called "Strut Your Mutt"the event will be • held on September 13, 2014 and begin and end in Robe-Ann Park utilizing the Rokicki 5K route. After some discussion, the board approved their request on a motion by T.Trigg, second by B.Miller. All Ayes. 1 4. Camo America Rainbow Run—Julie Carr was present to give an update on their run in memory of Keith Carr. The route will start at Deer Meadow using streets and the People Pathways trails in the northern part of Greencastle. After discussion, the board approved11111 use of the proposed of the People Pathways trails for the run on a motion from T.Trigg, second by B.Miller. All Ayes. 5. Greencastle Pediatric Dentistry — the board entertained a request from Greencastle Pediatric Dentistry for special swim time on July 11, from 6:30-8:30 p.m. for a customer appreciation party. Last year over 140 guests were entertained. On a motion from B.Miller, second by T.Trigg, the motion passed. Vote: 2 Ayes, 1 Abstention (J.Hennette), 1 Absent. 6. New Life Baptist Church-Lora Stouder, with New Life Baptist Church made a request for special pool rental times of 6:30-8:30 p.m. for their member appreciation and outreach program. The board approved their request on a motion from T.Trigg, second by B.Miller. All Ayes. Old Business 1. 2011 BWSP Improvement Projects — Softball Field/Dog Park — Director R.Weinschenk provided a quick update in regards to the project. 2. 2012 Land & Water Conservation Fund Grant: Splash Park Director R.Weinschenk provided a quick update in regards to the project. Personnel 1. Seasonal Employees - Director R.Weinschenk presented a modified list of part-time seasonal employees for the board's approval. On a motion from T.Trigg, second by B.Miller,the list was approved. All Ayes. 2. Aquatics/Assistant Director — President J.Hennette and Vice President T.Trigg presented an update in regards to their meetings with potential candidates. 11111 New Business Naming Rights for Park Amenities —Members of the board discussed the need to establish a future policy for naming rights of park amenities. The discussion will be held at a future planning work session/retreat. • Director's Report Director's Report—Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. Adjournment On a motion by T.Trigg, second by B.Miller the meeting adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: Roderick M.Weinschenk,Director Greencastle Parks&Recreation Department Minut pprov • • /71-7 Dr.John Hennette,President Tim Trigg, ce President • Cji7tykiv, Beva Miller, Secretary Cathy Merrel • 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET MAY 1, 2014 ID VENDOR DESCRIPTION AMOUNT AA Huber& Sons,Inc. BWSP—Open concession stand 778.37 Baker's Septic Services,Inc. Jaycee Park—Port-a-let 71.00 Cardinal Leasing,Inc. Annual Copier lease renewal 3,492.13 Card Services Rec. supplies—Brickmania: Egg Hunt 79.92 Cintas First aid cabinet inspection 22.62 Forest Commodities,Inc. Landscape&Tender Turf Mulch 2,174.20 Greencastle Offset Printing Pool-2014 Season passes 362.00 Hassler Trucking Jaycee Park-road rock 608.23 Headley Hardware Park maintenance supplies 523.20 Horizon Business Center Expenditures 125.92 ❑ Office Supplies $89.95 ❑ Recreation Supplies $35.97 Humphrey's Outdoor Power Mower parts, safety glasses 36.34 Leather&Associates,Inc. Playgrounds-Tire swivel boot,clevis 94.18 Orkin Park house—regular pest services 84.72 Pingleton Sawmill Picnic tables-2 white oak wood planks 32.00 S & S Worldwide,Inc. Rec. Supplies—Herb garden,planters 104.97 Snowy Pines Nursery Arbor Day-trees& shovel 873.90 Spear Corporation CPO Training—David Bault 310.00 Sunset Ink Rec. supplies—Mother Earth t-shirts 560.00 Twin C, d.b.a.Dave's Heating&Cooling Park admin.building furnace repair 103.00 . Tyco Integrated Security Pool-monthly alarm service 104.41 USI Education&Government Sales Pool-Lamination pouches 100.84 Wal-Mart Credit Card Expenditures 48.89 O Office Supplies $ 7.25 O Recreation Supplies $41.64 Total General Operation Expenses $10,690.84 (212)PARK NON-REVERTING SOFTBALL FUND Gold Medal Products S'ball-concessions product for resale 347.15 Mid-America Sports Advantage S'ball—diamond dry&yellow fence top 945.80 Pepsi Beverages Company S'ball—concession product for resale 303.10 Total Non-Reverting Softball Expenses $1,596.05 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$12,286 89 dated this 1st day of May,2014. n , ,} SIGNATURES OF GOVERNING BOARD --.o.-ayi .,01(X- o Dr.John HHeiwette,Presi zt Beva Miller, Secretary Vi71--;;v1r(c Pre dent Merrell ll U Ti rh Tri l Cathy €;g l