HomeMy Public PortalAbout2013.02.28 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
February 28, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Bailey, Council Member Swanson, and Council Member Witte all answered roll
call. Council Member Aymon and Council Member Scott were absent.
City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Linda Stokes,
City Treasurer; Eric McCormick, Golf Superintendent; Michelle Groenevelt, Community
Development Director; Peter Borner, Public Works Director; Dennis Coyle, Parks and
Recreation Director; Nathan Stewart, City Engineer; Delta James, City Planner; and BessieJo
Wagner, City Clerk.
APPROVE THE AGENDA '
Mayor Bailey with the consent of the Council approved the agenda as submitted.
WORK SESSION
Council Member Scott joined the meeting at 5:39
AB 13-43 Waste Management Code Amendment
During the process of selecting a solid waste provider for the City of McCall, it was identified
that a code amendment would be necessary to establish regulations regarding solid waste
removal. The purpose of this work session is to review and approve the solid waste and recycling
timeline, and review the attached draft ordinance.
McCall City Council Regular Meeting
February 28, 2013
Page 1 of 9
At the February 14, 2013 City Council Meeting, Council requested that the three Waste
Management Providers who submitted proposals review the draft code amendment and provide
feedback should there be any provisions of the proposed code amendment that would prohibit
their company from providing waste management services to McCall. Emmett Sanitation and
Lakeshore Disposal responded with feedback for Council review.
Mayor Bailey called out two issues with the proposed amendment. He stated that it did not
provide for interrupted service and how the amendment might affect the impact area. Mayor
Bailey would like the impact area to be consistent with city and require bear -proof containers.
BessieJo Wagner, City Clerk, stated that staff recommended that much of what was being
proposed in the code amendment be pared down and addressed during contract negotiations with
the contractor. She stated that the code amendment could be more simplified to address whether
service and bear -proof containers be mandatory, and the contract would address issues like hours
of service and operating procedures.
Mayor Bailey stated that there had been a question regarding the exclusive franchise contract. He
stated that in his opinion the contract or code amendment should not prevent other businesses
from contracting with an individual or company to remove yard waste. He clarified that the
contract would be exclusive for household and business solid waste collection.
Mayor Bailey stated that the other issue is regarding mandatory pickup. He stated that originally
he was opposed to the idea of mandatory service; however after giving it much thought and
seeing that there were other communities with bear issues that had made service mandatory, he
realized that unless it was mandatory for everyone there would not be any assurance that bears
would not be a problem.
Council Member Scott commented that she agreed that the provision that requires the equipment
be less than 10 years old was arbitrary and unnecessary. She also agreed that an earlier start time
where appropriate was acceptable.
There was general consensus from the Council that a 5:00 am start time for commercial and a
6:00 am start time for residential was reasonable.
Council Member Scott also commented that to simplify the code so that the details are in the
contract between the City and the contractor and not in the code was a good idea. She also stated
that she is not convinced that mandatory service is the way to go.
Bill Nichols, City Attorney, clarified franchises and franchise fees as it related to solid waste
removal. He stated that franchise fees did not have to be tied to service and the fees differ from
place to place depending on the terms of the agreement. The fee is placed on the hauler, for
exclusivity, who then passes the fee onto the customer. Mr. Nichols also stated that with an
exclusive, mandatory service, there would be some code enforcement time needed to ensure that
people do not contract separately to have their solid waste hauled off by different vendor. There
was some additional discussion regarding franchise fees and what percent could be charged. It
was suggested that the franchise fees would be discussed during contract development.
McCall City Council Regular Meeting Page 2 of 9
February 28, 2013
Mayor Bailey identified that there was some question regarding the Exclusion Chapter. He
suggested that the code should state that it is the City's intention to only contract with one
vendor to haul solid waste. He also stated that the exclusivity would be built into the contract.
Bill Nichols clarified that if solid waste service is mandatory then the code needs to specify that
mandate. He also clarified that the code needs to be clear that the only vendor allowed for solid
waste removal services is the vendor that the City chooses to contract with. The code needs to be
specific enough that the City could enforce the prevention of another hauler from hauling solid
waste out of the City. Mr. Nichols also clarified that if there were exception such as tree removal,
yard debris, or construction waste, the code needs to be clear.
Council Member Swanson stated that he thought that the exceptions called out by Mr. Nichols
are very important to consider. Council Member Swanson suggested that "items excluded from
city collection" should have its own section more than what is in the definition items. Council
Member Swanson also addressed the concern of two of the vendors that the City would have two
franchisees potentially, one for solid waste collection, and a separate one for recyclable
collection. He stated that if collection is going to be mandatory for everyone then the contract
should be exclusive for both solid waste and recyclables. However, if collection is not mandatory
then there should be a provision for a separate vendor to have the option to pick up recyclables.
Council Member Witte stated that she would like to know "Is recycling environmentally
effective and beneficial?" She stated that it seems as though a lot of energy would be expended
to pick up the recycling from every home and then haul it away to a separate location. Mr.
Nichols stated that by having recycling it does reduce the amount of trash that goes into landfills.
Council Member Witte stated that she did not see in the code where it specifically stated that
someone could not leave trash in a non waste collection provider container. She stated that if the
City is going to require bear proof containers then it should be clear that only containers
provided by the approved waste collection provider should be allowed.
Council Member Witte stated that there should be options for frequency of pickup for the
subscriber. She also stated that would probably be a contract issue, not a code issue. Council
Member Witte would also like additional information regarding recycling prior to making any
kind of a decision regarding recyclable trash pickup.
Mayor Bailey led the audience in the Pledge of Allegiance at 6:17 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:18 p.m.
Hearing no comments, Mayor Bailey closed the public comment period.
McCall City Council Regular Meeting
February 28, 2013
Page 3 of 9
BUSINESS AGENDA
AB 13-42 Solid Waste Management Selection of a Provider
Michelle Groenevelt, Community Development Director, presented the Selection of a Provider
for Solid Waste Management item to Council. The City of McCall received three proposals in
response to the Request for Proposals for Solid Waste and Recycling services within the City of
McCall from Lake Shore Disposal, Republic Services, and Emmett Sanitation. Staff compiled
the information that summarize the service and pricing for comparable services for (1) residential
refuse, (2) residential recycling, and (3) commercial refuse and recycling. This information and a
staff memo were presented at the February 14, 2013 Council Meeting, which all the providers
were present to answer any clarifying questions from the proposals. The City Council requested
a staff recommendation and some additional information which has been provided to Council.
After extensive review of all the proposals, it was recommended that the Council direct staff to
begin the negotiation process with Lakeshore Disposal for the following reasons:
• Offers the lowest pricing for residential refuse with the same type of current service.
• Offers the most services for residential refuse and recycling.
• Mandatory and subscription commercial service has the same pricing.
• Community survey indicated the public was satisfied with Lake Shore's service.
Mayor Bailey questioned whether the Council was ready to make a decision and whether the city
wants to contract separately or continue with the County. He posed the question as to whether
there was any benefit to the City by having a separate contract. He also stated that the County did
not have a requirement for bear -proof containers.
Michelle Groenevelt stated that the City was much more urban and has a different set of needs
than the County. She also stated that staff saw the opportunity to not only bear -proof the City but
also provide additional services to the citizens of McCall. Ms Groenevelt introduced the timeline
which shows the contract development and code development happening simultaneously.
Council Member Swanson commented that Lake Shore Disposal only reflected one price for
commercial and asked for clarification from Everette Arter of Lake Shore Disposal. Mr. Arter
clarified that the pricing reflected a monthly charge for a once a week pickup for commercial.
Council Member Swanson also stated that while he understands the need for a timeline, he did
not think that a month or two without bear -proof containers was an issue as the Council was in
the process of making a decision that would last for a decade. He stated that he did not feel that
there was yet a consensus from the Council as to whether service would be mandatory or
subscription and whether or not service would include recyclable pickup. Council Member
Swanson stated that based on the proposals the decision the Council makes in regard to
mandatory service and recyclable pickup would determine which provider the Council would
choose.
Michelle Groenevelt clarified that staff thought that during the negotiations process, two options
would be brought forward: 1) a Subscription option and 2) a mandatory option, both would
include pricing. She stated that after those were presented then Council would make their
determination of subscription or mandatory service.
McCall City Council Regular Meeting Page 4 of 9
February 28, 2013
Council Member Swanson's concern was that if the Council chose to move forward with one
provider then they may lose the opportunity at better pricing with another provider.
Gene Drabinski stated that Council Member Aymon had requested that he meet with Lake Shore
Disposal to find out if they could lower their price on recycling. He stated that he did not think
that was appropriate until the Council made a decision on which provider to move forward with.
Mr. Drabinski also stated that when negotiations start there would be room for negotiations of
pricing as well as other services. He continued by stating that those negotiations cannot begin
until a decision is made by Council as to which provider they choose to move forward with.
Council Member Witte had a question as to the on -call service for both waste and recycling and
what did it mean as far as pricing and frequency of service. It was clarified that the price
reflected was per pickup. Council Member Witte was in favor of moving forward with Lake
Shore Disposal.
Council Member Scott agreed with Council Member Witte. She also stated that she appreciated
all the proposals and the different innovated ways to deal with solid waste collection.
Council Member Swanson moved to direct staff to negotiate with Lakeshore Disposal for a
contract for solid waste and recycling services for the City of McCall. Council Member
Witte seconded the motion. In a roll call vote Council Member Swanson, Mayor Bailey,
Council Member Scott, and Council Member Witte all voted aye and the motion passed.
AB 13-37 Local Option Tax (LOT) Commission Member Appointment - Carolyn Trino
BessieJo Wagner, City Clerk, presented the member appointment of Carolyn Trino to the Local
Option Tax (LOT) Commission. McCall City Code 4.12.6 requires the City Council to appoint
seven members, comprised of two members of different City Advisory Committees, one senior
citizen representative, two representatives from businesses in McCall, and two at -large City
residents to a Local Option Tax (LOT) Commission. The members of the LOT Commission
have the responsibility to develop annual budgets and make specific recommendations for the
use of the local -option, non -property tax revenues derived from the collected taxes. The LOT
Commission will annually host at least one public meeting prior to making its recommendation
to the City Council for the budget for the upcoming fiscal year. There is currently one vacancy
for the Local Option Tax Commission for a representative of a City Advisory Committee. The
vacancy was submitted to all members of City Committees, Commissions, and Boards.
There was Consensus from the Council to appoint Carolyn Trino to the Local Option Tax
Commission to a term to expire December 31, 2018.
Environmental Advisory Committee (EAC) Member Appointment — Brian Brooks
Delta James, City Planner, presented the member appointment of Brian Brooks to the
Environmental Advisory Committee. The mission of the Environmental Advisory Committee
(EAC) to the City of McCall is to identify and promote a unifying policy of objectives for
environmental stewardship and sustainability within the City of McCall Departments and the
community.
McCall City Council Regular Meeting Page 5 of 9
February 28, 2013
The EAC consists of six members serving three year terms, and a high school representative. The
term of Cindy Miller has expired and she has chosen not to be considered for re -appointment.
There was Consensus from the Council to appoint Brian Brooks to the Environmental
Advisory Committee to a term to expire February, 2016.
AB 13-33 Artwork Donation Agreement — "Stalactites" by Zella Bardsley
Delta James, City Planner, presented the Artwork Donation Agreement — "Stalactites" by Zella
Bardsley to Council. The McCall Public Art Policies, adopted by resolution 12-13, require City
Council approval of acceptance of public artworks into the City of McCall public art collection.
At its December 19, 2012 meeting, the Public Art Advisory Committee reviewed the donation
proposal and recommended that Council approve acceptance of the steel sculpture by Zella
Bardsley called "Stalactites" that is currently located within Legacy Park. At its January 10, 2013
meeting, City Council approved acceptance of the donated artwork.
The Artwork Donation Agreement, developed by City staff and the City Attorney, formalizes the
artwork donation to transfer ownership of the artwork to the City of McCall. The donating artist
has reviewed and approved the agreement.
Council Member Witte moved to authorize the Mayor to sign the Artwork Donation
Agreement for donated artwork "Stalactites" by Zella Bardsley. Council Member Scott
seconded the motion. In a roll call vote Council Member Witte, Council Member Scott,
Mayor Bailey, and Council Member Swanson all voted aye and the motion passed.
AB 13-39 Mill Street Parking Lot Transfer of Ownership from the McCall Redevelopment
Agency (MRA) to the City of McCall
Michelle Groenevelt, Community Development Director, presented the Transfer of Ownership of
the Mill Street Parking Lot from the McCall Redevelopment Agency (MRA) to the City of
McCall. The McCall Redevelopment Agency improved the parking area on Mill Street with
paving, stormwater, and landscaping improvements as part of the Legacy Park and 2010
Improvement urban renewal projects. The project has been completed for some time but there
were warranty issues and construction drawings needed before the transfer could occur. These
issues have been satisfied. At the February 21, 2012 MRA meeting, the board approved the
transfer of property.
Council Member Scott moved to approve the Assignment of Interest for the transfer of the
Mill Street parking lot from McCall Redevelopment Agency to the City of McCall and
authorize the Mayor to sign all necessary documents. Council Member Swanson seconded
the motion. In a roll call vote Council Member Scott, Council Member Swanson, Mayor
Bailey, and Council Member Witte all voted aye and the motion passed.
AB 13-38 Golf Advisory Committee Annual Report
Bob Giles, Committee Member, presented Council with the Golf Advisory Committee's annual
report. Attachment 1
Council expressed their appreciation of the Golf Course Advisory Committee.
McCall City Council Regular Meeting Page 6 of 9
February 28, 2013
AB 13-34 Fiscal Year 12 Audit Report presented by Bobby Lawrence, Partner, Eide Bailly,
LLP
Bobby Lawrence, a partner with Eide Bailly, LLP, presented their annual report for the fiscal
year ended September 30, 2012. Mr. Lawrence discussed the audit documents with the Council
and answered questions during the process. The City received a clean audit, with no problems
identified. Mr. Lawrence pointed out that this year the auditors completed only three journal
entries — accounting steps to ensure that the financial statements are accurate. Mr. Lawrence
expressed appreciation of the work of City Treasurer, Linda Stokes.
AB 13-35 Resolution 13-09 Idaho Transportation Department Cooperative Agreement for
Fiscal Year 13 District 3 Intersection Improvements on State Highway 55
Peter Borner, Public Works Director, presented to Council Resolution 13-09 to authorize the
Mayor to enter into, on behalf of the City of McCall, a Cooperative Agreement between the City
of McCall and The Idaho Transportation Board for FY13 District 3 Intersection Improvements
on SH-55. The Idaho Transporation Department, District 3 is providing supplemental funding
(up to $60,000) for McCall's Third Street Corridor Revitalization Project: Sidewalk and
Streetscape Improvements, Spring 2013. This funding will specifically pay for construction
costs associated with extending the center -turn lane through the Colorado and SH-55
interesection, as well as lane striping throughout the entire project. Without this funding, the
center -lane would end north of Colorado Street.
Council Member Swanson moved to approve Resolution 13-09 authorizing the Mayor to
enter into, on behalf of the City of McCall, a Cooperative Agreement between the City of
McCall and The Idaho Transportation Board for FY13 D3 Intersection Improvements on
SH-55. Council Member Witte seconded the motion. In a roll call vote Council Member
Swanson, Council Member Witte, Mayor Bailey, and Council Member Scott all voted aye
and the motion passed.
AB 13-40 Third Street Corridor Revitalization Project Sidewalk and Streetscape
Improvements, Spring 2013
Peter Borner, Public Works Director, and Nathan Stewart, City Engineer, presented the Third
Street Corridor Revitalization Project Sidewalk and Streetscape Improvements contract for the
spring of 2013 to Council. This project is the 2nd Phase of the 3rd Street Corridor Revitalization
Project and will include the construction of:
1. Curb, gutter, sidewalk, stormwater, trees, and lights along west side of SH-55 between
Colorado and Washington
2. Curb, gutter, sidewalk, stormwater, trees, and lights along west side of SH-55 between
Washington Street and Park Street (Mountain Lakes Real Estate)
3. Grading and re -vegetation improvements to Ray Woods property
4. Access control and shared driveway approaches for adjoining property owners
5. Bike lanes and on -street parking
6. Extension of center -turn lane to south of Colorado/3rd Street intersection
This infrastructure will complete the proposed improvements as part of the Idaho Community
Development Block Grant (ICDBG-12-11-16). Formal bidding was conducted during February
and all bids were opened on February 19, 2013. Granite Excavation is the apparent low bidder.
A summary of the process was distributed to Council and is attached as Attachment 2.
McCall City Council Regular Meeting Page 7 of 9
February 28, 2013
Council Member Witte moved to approve the award of contract to Granite Excavation,
Inc. for the Third Street Corridor Revitalization Project, Sidewalk, and Streetscape
Improvements, and authorize the Mayor to sign all necessary documents. Council Member
Swanson seconded the motion. In a roll call vote Council Member Witte, Council Member
Swanson, Mayor Bailey, and Council Member Scott all voted aye and the motion passed.
AB 13-36 Contract Renewal with Horrocks Engineers for General Engineering Services
Peter Borner, Public Works Director, presented the Contract Renewal with Horrocks Engineers
for General Engineering Services to Council. In 2011 the City advertised a Request for
Statements of Qualifications (RFQ) for general engineering services. After a lengthy selection
process, the selection committee unanimously recommended a team led by Horrocks Engineers
of Nampa. This team consists of Horrocks Engineers, SPF Water Engineering, Crestline
Engineers, Secesh Engineering, Strata Geotech and Control Engineers.
In the past eighteen months, the Horrocks Engineering team has succesfully completely a
number of projects, among some of which are the the Pavement Management Analysis, Lift
Station 7 Design, the I&I Study, the Club Hill Boulevard design and the Third Street
Revitilaztion Project. Of the thirteen projects assigned, eight were specifically budgeted. All
work to date has been done on time and within budget.
Mr. Borner also provided an analysis of the different projects that have either been completed or
in progress with Horrocks Engineering and the associated costs for review by Council.
Council Member Swanson moved to approve the contract renewal with Horrocks
Engineers and authorize the Mayor to sign all necessary documents. Council Member
Witte seconded the motion. In a roll call vote Council Member Swanson, Council Member
Witte, Mayor Bailey, and Council Member Scott all voted aye and the motion passed.
AB 13-41 Design and Plan an Effective, Responsive Council/Manager Government
Seminar Discussion
Gene Drabinski, City Manager, presented the Design and Plan an Effective, Responsive
Council/Manager Government Seminar Discussion to Council. The City of McCall is currently
without a comprehensive collection of governance principles, policies, procedures, and standards
of conduct for the Council / Manager Form of Governance. This lack has the potential to lead to
vague, ambiguous and confusing understanding of roles, responsibilities and decision making for
doing the City's business. Many Cities are in this situation, and progressive Cities have found
ways to gain clarity, establish written City Governance Policies, Procedures and Guidelines.
These have proven invaluable not only for current Councils and Managers, but as a means of
smoothly integrating new Council Members and City Managers.
Stan McNutt, a native of Payette, and currently retired resident of St. Maries, has visited McCall,
met with the City Manager, and proposes roughly a 28 hour engagement leading to the building
of a strong Council / Manager working relationship.
McCall City Council Regular Meeting Page 8 of 9
February 28, 2013
Mr. Drabinski requested that the Council appoint a 2-person Council Committee to explore this
opportunity and propose a recommendation at the March 14, 2013 Council meeting.
Council Member Swanson volunteered and there was general consensus from the Council to
include Council Member Aymon to interview and bring a recommendation to the rest of the
Council on March 14, 2013.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Regular Council Minutes — October 25, 2012
2. Regular Council Minutes — November 8, 2012
3. Warrant Registers
4. Payroll Report for Period ending January 4, 2013
5. Alcohol and Catering Licenses Activity Report
A brief discussion took place regarding the Warrant Register.
Council Member Witte moved to approve the Consent Agenda. Council Member Swanson
seconded the motion. In a Voice vote all voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 8:01 p.m.
Donald C. Bailey, Mayor
ATTEST:
BessieJo Wa: , City C ~ k
McCall City Council Regular Meeting
February 28, 2013
Page 9 of 9
ATTACHMENT 1
Annual Report to McCall City Council
Golf Course Advisory Committee
February 28, 2013
The McCall Golf Course opened in May with ice damage to numerous greens.
In spite of early season conditions, rounds played increased by 3,000.
Overall Operations best performance ever, net loss down to $15k.
I. Positive Notes:
Head PGA Professional's Performance
Superintendent's Performance
LOT Funding
Head PGA Professional — a lot of golfers are playing at the McCall Course, eating at the
restaurant, and enjoying the overall experience. Restaurant operation continues to grow
its year round business.
1. Green fees for 2013 are recommended to stay at same rate as 2012.
Goal is to keep revenue in line with costs — break even.
2. Total number of golf rounds played increased from 21k in 2011 to 24k in 2012.
3. Restaurant business has continued to improve over the previous year. The chef and
staff are experienced and are planning on returning this year. Continuity of staff is a
benefit to the overall clubhouse operation. The restaurant is open most of the year to
improve utilization of the clubhouse and provide affordable dining options to the
community.
4. All tournaments were either full or strongly attended. Staff received numerous
compliments. There is a waiting list for all of the men's tournaments.
5. The Head Pro and advisory committee continue to have an excellent working
relationship.
6. Head PGA contract has been renewed and approved by City Council.
1
McCall City Council Regular Meeting
February 28, 2013
ATTACHMENT 1
Superintendent — Fully staffed, within the budget, highly motivated crew produced
noticeable improvements to the golf course.
1. Progress towards Audubon Certification ---- Old underground fuel tanks have been
dug up and removed. Representatives from Idaho Petroleum and DEQ were present
to oversee their removal. No leaks were found and we were given a positive rating.
2. Due to challenging winter conditions, several greens had significant ice damage.
Staff had to clear greens in April, reseed, and in cases resod greens, including the
practice green. (See Pictures 1-3)
3. Renovation and upgrade of Pro Shop stairs and outside decking. Expands outside
seating, improves traffic flow, and upgrades overall safety of facility. (See Pictures 4
and 5)
LOT Funding — more dollars invested in the golf course.
1. Advisory Committee is very appreciative of the dollars provided by LOT.
2. We continue to seek up to $30k in LOT funds, to continue upgrading our equipment
and overall operations.
3. New and/or used equipment purchased with previous LOT dollars are now in use.
II. Challenges:
- Mother Nature — Winter conditions and resulting ice buildup.
- Balancing the need for course improvement projects with a modest budget.
- Economy continues to be slow. Golfers are looking for value.
III. Summary:
Visitors to our golf course have increasingly been complimentary about the health of the course
and quality of their experience. The restaurant and clubhouse improvements continue to benefit
visitors and our community. The dedication of the professionals and staff is appreciated and
noticed by the golfing community.
The golf course advisory committee appreciates the value the City Council has placed on
supporting this valuable amenity. This continued support for McCall's Municipal Golf Course
has greatly contributed to its business success and overall contribution to the community.
Annual Committee Report Submitted by
Robert S. Giles
Golf Course Advisory Committee, Vice Chairman
2
McCall City Council Regular Meeting
February 28, 2013
ATTACHMENT
Pictures of Course Operations
Picture 1 — Snow Removal
Picture 2 — Reseeding
3
McCall City Council Regular Meeting
February 28, 2013
ATTACHMENT
Picture 3 — Resodding
Picture 4 — Pro Shop Realignment & Deck Expansion, in progress
4
McCall City Council Regular Meeting
February 28, 2013
ATTACHMENT 1
Picture #5 — Realignment & Expansion Complete
5
McCall City Council Regular Meeting
February 28, 2013
AB 13-40 Contract Award for:
Third Street Corridor Revitalization Project (ICDBG-12-III-16-ED)
SIDEWALK AND STREETSCAPE IMPROVEMENTS — SPRING 2013
1. Project Summary:
a. Curb, gutter, sidewalk, stormwater, trees, and lights along west side of SH-55 between
Colorado and Washington
b. Curb, gutter, sidewalk, stormwater, trees, and lights along west side of SH-55 between
Washington Street and Park Street (Mountain Lakes Real Estate)
c. Grading and revegetation improvements to Ray Woods property
d. Access control and shared driveway approaches for adjoining property owners
e. Bike lanes and on -street parking
f. Extension of center -turn lane south of Colorado/3rd Street intersection
2. Invitations to bid were provided to thirteen (13) regional contractors.
3. Four (4) bid proposals were received.
4. City staff reviewed all bids and confirmed that Granite Excavation, Inc. was the
legitimate lowest bidder for all base bids and bid alternatives.
5. Staff negotiated a final Contract Amount including all base bid and bid
alternatives: $593,981.99
6. Subcontractors:
Concrete - Cornerstone Construction, Donnelly, ID
Landscaping - High Mountain Nursery, McCall, ID
Traffic Control - Coulter & Company, Donnelly, ID
Electrical - AME Electric, Inc., Caldwell, ID
7. Construction funding for the project will be provided as follows:
i.-$350,000 - Idaho Community Development Block Grant funding
ii.-$70,000 - City of McCall Utility Franchise Fee Fund
iii. $60,000 - Idaho Transportation Department
iv. $50,000 - McCall Local Option Tax Fund
v.-$45,000 - City of McCall Streets Department Fund
vi.-$10,000 - City of McCall Water Department Fund
vii.-$16,000 - Federal Transportation Agency Grant Fund
viii. $5,000 - McCall Improvement Committee
8. RECOMMMENDATION TO COUNCIL:
a. Authorize City staff to issue a Notice of Award to Granite Excavation, Inc.
b. Authorize the Mayor to sign/execute the proposed contract provided
Granite Excavation meets and executes their requirements of the Contract
documents and project specifications.