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Home My Public Portal AboutJune 5 2014 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting • Thursday, June 5, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Greencastle Community School Corporation liaison Wayne Lewis, Putnam County Public Library liaison Wes Wilson and Greencastle City Council member Phyllis Rokicki Absent: Cathy Merrell,Greencastle City Council liaison Terry J. Smith Also Present: Julie Carr,Andrew Wright—Nazarene Church, Susan Haberle,Mama Nunzio,Eric Bernsee—Banner Graphic Reporter,and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Minutes May 1 Regular Meeting-On a motion from T.Trigg, second by B.Miller,the minutes from the regular meeting held Thursday,May 1 were approved as presented. All Ayes. Monthly Finances Monthly Invoices & Claims - On a motion from T.Trigg, second by B.Miller, the monthly claims were approved as presented. All Ayes. Special Park Request 1. Micaela Cancilla Park a. Naming - Mama Nunzio attended the meeting and reviewed her request to rename the east end of Maple Berry Park after her granddaughter Micaela Julietta Cancilla. After some discussion and on a motion from T.Trigg, second by B.Miller, the board agreed to rename the portion of Maple Berry Park located behind Mama Nunz restaurant"Micaela Cancilla Park". All Ayes. b. Sign - Mama Nunzio stated she will begin her quest to raise funds to purchase the sign. 2. VBS Bible School a. Use of Maple Berry Park-Andrew Wright with the Nazarene Church requested the use of Maple Berry Park for a Vacation Bible School on June 16-20 from 6:00-8:00 p.m. b. Usage of Pool—They also requested use of the pool for their instructors who will be staying at the church, but are in of need shower facilities. The board agreed that use of the showers would be available if they purchased a 10-punch pass for $40/day,and the board would allow 13-people in on the pass. c. Motion-After discussion of their plans,the park board approved the request on a motion from T.Trigg,second by B.Miller. All Ayes. 3. Humane Society 5K—The board entertained a request to use Robe-Ann Park facilities for a 5K fundraiser for the Humane Society. Called"Strut Your Mutt"the event will be held on September 13, 2014 and begin and end in Robe-Ann Park utilizing the Rokicki 5K route. After some discussion, the board approved their request on a motion by T.Trigg,second by B.Miller. All Ayes. 1 4 Camo America Rainbow Run—Julie Carr was present to give an update on their run in memory of Keith Carr. The route will start at Deer After discu Meadow ssiong �thes and the People boa d approved Pathways trails in the northern part of Greencastle. use of the proposed of the People Pathways trails for the run on a motion from T.Trigg, second by B.Miller. All Ayes. 5. Greencastle Pediatric Dentistry — the board entertained a request from Greencastle Pediatric Dentistry for special swim time�°n July 11,were entertained.om On aor a motiontfrom appreciation party. Last year over 1 guests1 Abstention B.Miller, second by T.Trigg, the motion passed. Vote: 2 Ayes, (J.Hennette), 1 Absent. 6. New Life Baptist Church-Lora Stouder,with me fo i e r Baptist istme Church cha m deaa request and for special pool rental times of 6:30-8:30 dgheir request on a motion from T.Trigg, second outreach program. The board approve by B.Miller. All Ayes. Old Business 1. 2011 us essBWSP Improvement Projects — Softball Field/Dog Park — Director R.Weinsche nk provided a quick update in regards to the project. 2. 20 12 Land & Water Conservation Fund Grant: Splash Park Director R.Weinschenk provided a quick update in regards to the project. Perms a modified list of part-time 1. Seasonal Employees - Director R.Weinschenk presented seasonal employees for the board's approval. On a motion from T.Trigg, second by B.Miller,the list was approved. All Ayes. 2. Aquatics/Assistant Director — President J.Hennette e cVicedid President T.Trigg presented an update in regards to their meetingspotential New tes. Business Naming Rights for Park Amenities —Members of cussion will be held at a futured the need to splannmh g future policy for naming rights of park amenities. The dis work session/retreat. Director's Report Director's Report—Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. Adiournment On a motion by T.Trigg, second by B.Miller the meeting adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: Roderick M.Weinschenk,Director Greencastle Parks&Recreation Department Min oved b ' tell /�%71 7 Dr.J e e President Tim Trigg,Nice Presid nt' CA Beva Miller, ecretary Cathy Merrell j GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET • JUNE 5, 2014 VENDOR DESCRIPTION AMOUNT AA Huber& Sons,Inc. BWSP-Open concession stand 9,939.37 Baker's Septic Services,Inc. Jaycee Park-Port-a-let 71.00 B &K Automotive Jack lift 139.00 B &R Fire Protection Pool-Hood suppression system 105.00 Brenntag Mid-South,Incl. Pool-Muriatic acid for pH balance 825.70 BSN Sports Stopwatch printing system 443.99 Card Services Expenditures: 908.88 ❑ Recreation supplies: SPARK$801.90 ❑ Replacement parts: door hinge$106.98 Don's Garage Repair parts-2006 Dodge pickup 1,024.47 Fastenal Maintenance supplies 59.50 Gold Medal Products Pool-concession food for resale 352.80 Gordon Food Services Pool-concession food for resale 944.42 Headley Hardware Expenditures: 475.36 ❑ Repair parts-park $14.19 ❑ First Aid $17.82 ❑ Chemicals supplies-pool $7.86 ❑ Chemical supplies-park $38.65 ❑ Park maintenance supplies $396.84 Horizon Business Center Expenditures 745.38 • 0 Office Supplies $529.62 ❑ Recreation Supplies $215.76 Humphrey's Outdoor Power Expenditures: 12,377.38 ❑ Repair parts-park $863.88 ❑ Gas&oil $13.50 ❑ Kubota lawn mower $11,500.00 Indiana State Department of Health Pool test kits 270.00 Menards-Terre Haute 4-2-hole end fence posts 38.76 MGI Traffic Control Products Replacement pathway posts 502.25 Most Dependable Fountains Replacement parts drinking fountains 342.00 Neal Tire Service Tire repairs 179.58 Pet Waste Eliminator LWCF Dog Park Supplies 916.80 Pepsi Beverages Company Pool-Concession supplies 644.16 Propet Distributors,Inc. Dogipot litter bags 168.00 Seven Up Snapple Pool-concession supplies 130.10 Shuee& Sons Great Buys Parkhouse-replace refrigerator 575.00 Spear Corporation Expenditures: 6,383.35 ❑ Repair parts-pool $547.86 ❑ Chemical supplies-pool $3,015.65 ❑ Pool maintenance supplies $2,819.84 State Chemical Cleaners and disinfectants 275.99 Stopsings&more.com SPARK crossing guard supplies 111.70 Sunset Ink Rec. supplies-SPARK t-shirts 427.75 Tyco Integrated Security Pool-monthly alarm service 104.41 Wal-Mart Credit Card Expenditures 148.09 D Recreation supplies $27.30 ❑ Maintenance supplies $20.79 Wiemuth& Sons,Inc. Slush Puppy supplies 248.00 Total General Operation Expenses $39,878.19 (212) PARK NON-REVERTING SOFTBALL FUND Wal-Mart S'Ball supplies $102.01 Total Non-Reverting Softball Expenses $102.01 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of S39,878.19 dated this 5th day of June,2014. SIGNATURES OF GOVERNING BOARD 0 /A) . Dr.Jo ennette,P sident Beva Mi ler, Secretary Tiro Trigg, ' Presi ent Cathy Merrell SI