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Home My Public Portal AboutJuly 3 2014 Regular Session A Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, July 3, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Cathy Merrell, Greencastle Community School Corporation liaison Wayne Lewis, and Greencastle City Council member Phyllis Rokicki Absent: Putnam County Public Library liaison Wes Wilson, Secretary Beva Miller, Greencastle City Council liaison Terry J. Smith Also Present: Kerry McClain,Vicki Black and Beverly Hughes representing the GMS Farewell Party,Eric Bernsee—Banner Graphic Reporter, and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:32 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Minutes June 5 Regular Meeting—It was pointed out the date was incorrect on the minutes. On a motion from T.Trigg, second by C.Merrell,the minutes were approved with the correction. All Ayes. Director R.Weinschenk will present a copy for signatures at the next meeting. Monthly Finances Monthly Invoices & Claims - On a motion from T.Trigg, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Request 1. Millpond Health Campus Employee Gathering Special Pool Usage for Friday night, August 1 requested by Brooke Trissel was approved on a motion from C.Merrell, second by T.Trigg. All Ayes. 2. Greencastle Swim Club morning practices requested by Kent Menzel was approved with a$500 fee approved on a motion from T.Trigg, second by C.Merrell. All Ayes. 3. 8tn Grade Farewell Party with a band to be held on Sunday, August 3, 8:00- 10:00 p.m. requested by Vicki Black, Kerry McClain,and Beverly Hughes was approved on a motion by C.Merrell, second by T.Trigg. All Ayes. Old Business 1. 2011 BWSP Improvement Projects—Softball Field/Dog Park—Director R.Weinschenk provided a quick update in regards to the project. 2. 2012 Land & Water Conservation Fund Grant: Splash Park Director R.Weinschenk provided a quick update in regards to the project. It was noted the Splash Bash has been set for Monday evening,August 4th, from 6:00-9:00 p.m. New Business 1. Friday Night Coed Softball — Director R.Weinschenk requested the approval of a registration fee for a Friday night softball program targeting four teams at $175.00 per team. The program would include a single round-robin schedule and double elimination 1 46, • tournament. On a motion from T.Trigg, second by C.Merrell the fee was approved. All Ayes. 4. Family Swim Switch—Director R.Weinschenk presented a request received from the pool patrons,employees and Mayor,a like.Their request is to extend the afternoon swim time from 12:00-5:00 p.m.to 12:00-6:30 p.m.and hold Family Swim time from 6:30- 8:00 p.m. This change was in hopes of keeping swimmers in the pool and spending money at concession stand over the supper hour. On a motion from T.Trigg, second by C.Merrell. All Ayes. 2. Final Season Schedule- Director R.Weinschenk presented a proposal for the fmal week of the pool season. With Greencastle schools returning to classes on August 6th, he presented a schedule of 11:00-1:00 p.m. and 4:00-8:00 p.m. on Wednesday, Thursday and Friday, August 6-8t. On Saturday and Sunday, August 7 & 8 Open Swim from 12:00 Noon to 8:00 p.m., unless they have an evening rental. The season-end schedule was approved on a motion from T.Trigg, second by C.Merrell. All Ayes. 3. Pool Restroom Floors—C.Merrell made an inquiry in regards to the peeling paint from the pool's restroom floors. He stated the painter has commented he will return to correct them this fall following the end-of-the-season. 4. BWSP Softball Field Maintenance - Dr. W.Lewis complimented the board on the maintenance and upkeep of the baseball facilities at Big Walnut Sports Park. He stated that he is following his grandkids to their ball games and in comparison to other facilities, the Big Walnut Sports Park facilities are immaculate! Director R.Weinschenk thanked him for the compliment stating it was due to partnerships between the City, private leagues and a gracious volunteer—Bob Harbison. Personnel 1. Seasonal Employees - Director R.Weinschenk presented a modified list of part-time seasonal employees for the board's approval. On a motion from T.Trigg, second by C.Merrell,the list was approved. All Ayes. PIO 2. Aquatics/Assistant Director — President J.Hennette and Vice President T.Trigg presented an update in regards to their meetings with potential candidates. Director's Report Director's Report—Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. Adjournment On a motion by T.Trigg, second by C.Merrell,the meeting adjourned at 8:31 p.m. All Ayes. Minutes respectfully submitted by: Roderick M.Weinschenk,Director Greencastle Parks&Recreation epartment Min to ,ap r ed y: Dr.J e ,President Tim Trigg, Pre ent Beva Miller, Secretary Cathy Merre Ilk M 1� Y V GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET 410 JULY 3, 2014 VENDOR DESCRIPTION AMOUNT AA Huber& Sons,Inc. Aquatics Center/Park Office plumbing repair 484.72 Ashley Clute Aqua Zumba Instructor 150.00 Baker's Septic Services, Inc. Jaycee Park-Port-a-let 71.00 Brittany Penni Refund-Birthday party at aquatics center 80.00 Banner Graphic Subscription renewal 126.00 B &K Automotive Battery,Lube oil, starter relay switch,tail light 278.04 Black Lumber Company 7 2x10's& Stanley Measuring Tape 114.42 Brenntag Mid-South, Inc. Pool-Muriatic acid for pH balance 320.64 Brooks Striping, Inc. Robe-Ann Park-restripe lots&b'ball court 1,000.00 BSN Sports BWSP/LWCF Grant 2 -21' player benches 719.98 Butler L.P. &Fertilizer,Inc. Grass seed 203.00 Cardinal Copier Solutions Copier base 300.00 Card Services Expenditures: 237.79 ❑ First Aid supplies: SPARK $199.84 ❑ Replace parts: door hinge refund-7.00 ❑ Rec. supplies: SPARK kickballs 44.95 Cintas First Aid Cabinet Inspection 31.68 Don's Garage Repair parts- 1998 Ford Ranger replace starter 155.59 Fastenal Maintenance supplies 52.91 Forest Commodities,Inc. 12 Yards hardwood landscape mulch 192.00 Gold Medal Products Pool-concession food for resale 1,473.45 0 Gordon Food Services Pool-concession food for resale 3,652.17 Headley Hardware Facility Maintenance expenditures: 822.90 Horizon Business Center Office Supplies expenditures 113.76 Humphrey's Outdoor Power Repair Parts expenditures: 1,112.42 Jenny Heithaus Tennis Instructor 450.00 Lifeguard Store,Inc Lifeguard suits 359.40 Lock Shop Create new key rings-maintenance staff 130.00 Pepsi Beverages Company Pool-Concession supplies 1,042.04 Spear Corporation Pool chemical supplies 28.35 Spear Corporation Expenditures: 1,594.47 ❑ Repair Parts $214.72 ❑ Pool Chemicals$ $1,379.75 Steve Walden Professor Steve Performance 330.00 Sunset Ink Expenditures 1,210.00 ❑ Rec.supplies-Boot Camp,Tennis tees$1,058.00 O Uniforms crew shirts $152.00 Tyco Integrated Security Pool-monthly alarm service 110.16 Uline 2 drum spill workstation 217.29 York Chevrolet Buick GMC Repairs-Chevy Silverado-transmission harness 36.86 Wal-Mart Credit Card Expenditures 876.22 ❑ Office supplies $ 22.99 ❑ First Aid supplies $ 43.83 O Concession supplies $364.44 O Recreation supplies $369.87 O Maintenance supplies $ 75.09 WHS Stump Removal Robe-Ann Park-Remove 7 stumps 890.00 Wiemuth& Sons,Inc. Slush Puppy supplies 250.50 Total General Operation Expenses $19,199.76 (212)PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 21 M&W Softball games 441.00 Indiana Amateur Softball Association ASA Registration for 10 softball teams 180.00 Lisa Porter Scorekeeper for 21 M&W softball games 157.50 Total Non-Reverting Softball Expenses $778.50 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$19,978.26 dated this 3rd day of July,2014. SIGNATURES OF GOVERNING BOARD Dr.Jo H nnette,Pre dent Beva Miller, Secretary WMALUL Tim Trigg i e Preside Cathy Merrell IP 40