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Home My Public Portal AboutAugust 7 2014 Regular Session Greencastle Board of Park Commissioners 010 Minutes of the Regular Meeting Thursday, August 7, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Cathy Merrell, Greencastle Community School Corporation liaison Wayne Lewis Absent: Greencastle City Council liaison Terry J. Smith Also Present: Strut Your Mutt representative Rebecca Grivas,Eric Bernsee—Banner Graphic Reporter,Assistant Director Phil Cornelius,and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Introductions Director R.Weinschenk introduced new assistant director Phillip Cornelius. The board greeted him and thank him for joining our team. Public Input Nancy Settle was present to announce that Allen Zorkel will be the new Putnam County Public Library liaison to the park board. He will begin next month. • Minutes 1. June 5 Regular Meeting—Although already approved,director R.Weinschenk presented minutes for signatures. 2. July 3 Regular Meeting—On a motion from T.Trigg, second by C.Merrell, the minutes were approved. All Ayes. Monthly Finances Monthly Invoices & Claims—Inquiries were raised in regards to the claim for tree cutting by D & S Tree Service, as well as the trash cans, picnic tables and benches for the Splash Park. On a motion from T.Trigg, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Request 1. Wedding Reception wBand at Bob Flanigan Band Shell—Director R.Weinschenk stated that he had received a call from Debbie Gilbert in regards to an upcoming family reunion to be held this weekend, August 9th. Since the person making the request was not present,the board was reluctant on giving permission,but allowed R.Weinschenk to make the decision on that day—Motion by C.Merrell, second by T.Trigg. All Ayes. 2. "Strut Your Mutt" Putnam County Humane Society's 5K, September 13 — Rebecca Grivas was present to discuss and request permission to hold a fundraiser beginning at Robe-Ann Park on Saturday, September 13th. The run will begin in Robe-Ann Park,traveling the Rokicki 5K route and then ending in Robe-Ann Park. A"pet fair"will follow using the basketball courts. Following discussion 1 the request was approved on a motion from B.Miller, second by C.Merrell. All Ayes. 3. Blake Allen Dilley Memorial 5K—Trista Dilley presented a request to hold the first of an annual 5K run on Friday evening, September 19. This fundraiser will be held to raise funds for a trust fund to help grieving parents who have lost a young child. They have requested the BWSP loop trail beginning at 6:00 p.m., run at 7:00 p.m. On a motion by C.Merrell, second by T.Trigg the motion passed. All Ayes. 4. Pink Halloween Fun Run—To be held on Saturday, October 25, Rebecca Howard was present to make her annual request which will benefit a number of organizations. On a motion from T.Trigg, second by B.Miller her request was approved. All Ayes. Old Business 1. 2011 BWSP Improvement Projects—Softball Field/Dog Park—Director R.Weinschenk provided a quick update in regards to the project. 2. 2012 Land & Water Conservation Fund Grant: Splash Park Director R.Weinschenk provided a quick update in regards to the project. It was noted the Splash Bash was opened on Monday evening, August 4th, from 6:00-9:00 p.m. The board reviewed and approved the official Splash Park rules on a motion from T.Trigg, second by B.Miller. All Ayes. 3. Junior Pacers Program —Director R.Weinschenk discussed the Junior Pacers program and received approval to participate again this year on a motion from T.Trigg, second by B.Miller. All Ayes. Director's Report Director's Report—Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. Adjournment On a motion by T.Trigg, second by C.Merrell,the meeting adjourned at 8:21 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks Recreation Department Minut a pr v by: / Dr.J nHennette,P sident Tim Trigg, ice resi ent Beva i ler, Secretary Cathy Merrell 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET AUGUST 7, 2014 • VENDOR DESCRIPTION AMOUNT 3 Kings Electric BWSP-Repair women's softball lights 359.00 Baker's Septic Services,Inc. Jaycee Park-Port-a-let 71.00 B&K Automotive ArmorAll&Tire Care 12.08 Brenntag Mid-South,Inc. Pool-Muriatic acid for pH balance 250.89 Butler L.P. &Fertilizer,Inc. Grass seed,straw 648.00 Card Services Expenditures: 206.85 O Rec. supplies: Youth Tennis O Rec. supplies: Dive In Movie D& S Tree Service,Inc. Work done on tree removal&canopy trim 6,000.00 Darcy Boyce Partial refund for swim lessons 40.00 Don's Garage,Inc. 2006 Dodge 1500 pickup and trailer repairs 1,128.02 Fastenal Maintenance supplies 10.72 Flying W Awards July 4th Rokicki Run Awards 365.95 Gold Medal Products Pool-concession food for resale $25.50 Gordon Food Services Pool-concession food for resale 1,814.76 Greencastle Civic League July 4th reimbursement for Pancake Breakfast 745.00 Headley Hardware Expenditures: 1,240.43 ❑ Repair Parts $92.10 ❑ Chemicals-pool $22.80 O Park maintenance supplies $1,125.53 Hollie Fowler Water babies program refund 35.00 Horizon Business Center Office Supplies expenditures 137.32 • Humphrey's Outdoor Power Repair Parts expenditures: 1,377.61 Joe Spiker Excavating Repair Robe-Ann Park water line 421.81 Kevin Bitzer Shelter rental refund 40.00 Kirby Built Sales Splash Park-2 x 32 gallon trash cans 1,267.07 Neal Tire&Auto Service 2 tires,and lawn mower repairs 207.60 Orkin Pest Control Park house-pest control service 84.72 Parkreation,Inc. Splash Park-4 picnic tables,2 benches 5,286.00 Pepsi Beverages Company Pool-Concession supplies 590.48 Quality Fence Company BWSP-Repair fences add dugout gates 2,237.90 Reelsville Youth Baseball Refund pool party fee-not held 310.00 Rod Weinschenk Reimburse program expenses 30.56 Spear Corporation Expenditures: 2,082.81 ❑ Repair Parts $149.36 ❑ Pool Chemicals$ $1,933.45 State Chemical Solutions Morning Fresh disinfectant 269.67 Wal-Mart Credit Card Expenditures 552.40 ❑ Office supplies $ 2.68 ❑ First Aid supplies $ 18.48 O Concession supplies $334.75 ❑ Recreation supplies $ 86.41 ❑ Maintenance supplies $ 82.92 Wright Implement Gator replacement parts 24.76 Total General Operation Expenses $28,673.91 010 (212)PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 16 M&W Softball games 336.00 Chris Huff Umpirel9 games M,W&Coed Softball 399.00 Jim Sprinkle Umpire 2 men's games 42.00 Lisa Porter Scorekeeper for 23 M&W softball games 178.25 Vicki Gibson Scorekeeper 14 games 105.00 Wal-Mart Credit Card Softball Expenditures 27.16 Wayne Tharp Umpire 10 W&Coed softball games 210.00 Total Non-Reverting Softball Expenses $1,297.41 `..� PARK SPECIAL PROJECTS—LWCF GRANT-BWSP 3 Kings Electric Reinstall electricity to concession stand 555.00 Quality Fence Company BWSP-Repair fences add dugout gates 4,985.00 Total Special Project Expenses $5,540.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$ ,511.32 dated this 5th day ofAugust,2014. SIGNATURES OF GOVERNING BOARD --Bed4( Dr.John Hennette, ident Beva Miller, Secretary Tim Trigg,&Presi nt Cathy Merrell ,