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Home My Public Portal AboutSeptember 4 2014 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, September 4, 2014 Present: President Dr. John Hennette, Vice President Tim Trigg, Secretary Beva Miller, Cathy Merrell, Greencastle Community School Corporation liaison Wayne Lewis, Greencastle Public Library liaison Allen Zerkel Absent: Greencastle City Council liaison Terry J. Smith Also Present: DePauw University news writing& editing class students Jacob Lynn, Tyler Murphy, and C.Thambundit; Girl Scout Monster Run representatives Melody Payne, Laura Kay Honey and Victoria Honey; Eric Bernsee—Banner Graphic Reporter, Assistant Director Phil Cornelius, and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President John Hennette and was held in the Greencastle City Hall council room. Public Input-None Minutes • September 4th Regular Meeting—On a motion from C.Merrell, second by T.Trigg, the minutes were approved. All Ayes. Monthly Finances On a motion from T.Trigg, second by C.Merrell, the monthly claims were approved as presented. All Ayes. Special Park Request 5K Monster Run - Laurie ad Victoria Honey were present to request permission for a 5K Monster Run to raise funds for the Girl Scouts of Central Indiana. It will be held on Saturday, November 1st, 6:30 p.m. at Big Walnut Sports Park trail. On a motion from T.Trigg, second by C.Merrell their request was approved. All Ayes. Old Business 1. 2011 BWSP Improvement Projects — Softball Field/Dog Park — Director R.Weinschenk provided a quick update in regards to the project, which included comments received during the DNR's final inspection visit. It was suggested to include some activities for the dogs and seating for the owners. Moving a ADA parking space was requested. 2. 2012 Land & Water Conservation Fund Grant: Splash Park Director R.Weinschenk provided a quick update in regards to the project, which included comments received during the DNR's final inspection visit. Inquiries about the • shelters and ADA parking spaces, along with positive comments were received. 1 1 • • • Director's Report 1. Director's Report—Director R.Weinschenk reviewed the last month's activities. A number of program fliers were included. (1") 2. Recreation Programs - Assistant Director P.Cornelius presented the board with the monthly Program Announcements released on August 13 through the Greencastle Community School Corporation. He also included the following updates: a. Walk-N-Talk — At this time we have three regular participants and he is trying to recruit more names through other walking groups. He described incentive prizes to be awarded for milestone distances walked. b. Brickmania: Jolly Roger is approaching and we have two registered for the program. c. Grandparents Day at Robe-Ann Park is scheduled for Wednesday, September 10. At this time, we have no registrants for the program, but will continue our promotions. 3. Bob Bottoms Center — use of the Bob Bottoms Center —The Putnam County Youth and Community Development Center was discussed. Next Meeting The next meeting of the Greencastle Board of Park Commissioners is scheduled for Thursday evening, October 2nd Adjournment On a motion by T.Trigg, second by C.Merrell, the meeting adjourned at 7:55 p.m. All Ayes. ..- -. - Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes pro ed i: ' ,q _____ 7-; - # Dr. John e ette, sident Tim Trig iizt7e President Mu - Beva Miller, Secretary Cathy Me ell II 2 GREENCASTLE PARKS & RECREATION DEPARTMENT ID (204) ACCOUNTS PAYABLE VOUCHER DOCKET SEPTEMBER 7, 2014 VENDOR DESCRIPTION AMOUNT Ashley Clute Aqua Zumba Instructor 120.00 Baker's Septic Services, Inc. Jaycee Park-Port-a-let 71.00 B&K Automotive Armor All&Tire Care 12.08 Black Lumber Company Robe-Ann Park Wood St. gate repair supplies 56.95 Boyce Forms/Systems Greencastle Aquatic Center receipt books 273.30 Card Services Expenditures: 277.89 ❑ Replace parts: Emerald Palace$148.16 ❑ Rec. supplies: Brickmania $61.57 ❑ Donation: Putnam Inn luncheon $68.16 Cintas First Aid& Safety First Aid cabinet inspection&restock 16.22 Fastenal Facility maintenance supplies 125.66 Gordon Food Services Pool-concession food for resale 360.77 Greencastle Custom Embroidery 15 neon green work shirts 151.00 Headley Hardware Facility Maintenance expenditures: 687.90 Horizon Business Center Office Supplies expenditures 63.06 Horizon Business Center Office supplies 192.45 Humphrey's Outdoor Power Expenditures: 892.61 ❑ Repair Parts-park $813.27 ❑ Oil $59.35 ❑ Tire repair $19.99 4110 Leathers&Associates Emerald Palace repair parts 48.10 National Recreation&Parks Assoc. Annual Membership 165.00 Neal Tire&Auto Service Tire repair 30.78 Oler's Fencing&Construction Aquatics Center fence repairs 350.00 Orkin Pest Control Park house-pest control service 84.72 Spear Corporation Expenditures: 1,359.50 ❑ Chemicals-pool $771.45 ❑ Facility maintenance-pool $293.05 ❑ CPO Training-PCornelius $295.00 Sue Winders Shelter fees returned-non-use of rental 40.00 Tyco Integrated Recurring alarm service 110.16 Wal-Mart Credit Card Expenditures 141.47 ❑ First Aid supplies $ 21.96 ❑ Concession supplies $ 88.66 ❑ Recreation supplies $ 23.09 ❑ Maintenance supplies $ 7.76 Total General Operation Expenses $5,630.62 (212)PARK NON-REVERTING SOFTBALL FUND Brad Nobles Umpire 12 M&W Softball games 252.00 Chris Huff Umpirel6 games M,W&Coed Softball 336.00 Indiana Amateur Softball Association Softballs for league play 946.62 0114 Lisa Porter Scorekeeper for 10 M&W softball games 77.50 Vicki Gibson Scorekeeper 11 games 82.50 Wayne Tharp Umpire 13 W&Coed softball games 273.00 40 Total Non-Reverting Softball Expenses $1,967.62 PARK SPECIAL PROJECTS—LWCF GRANT-BWSP Disc Golf Association,Inc. LWCF Grant supplies 3,781.02 Snowy Pines Nursery LWCF BWSP-3 Trees&plants 236.13 Total Special Project Expenses $4,017.15 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)consisting of 1 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$11,615.39 dated this-4th day of September,2014. SIGNATURES OF GOVERNING BOARD_ Dr.John H ette,Pre ' ent Beva Miller, Secretary U1A,Ok( IM IgresiIMerrell