HomeMy Public PortalAboutDecember 4 2014 Regular Session J
Greencastle Board of Park Commissioners
Minutes of the Regular Monthly Meeting
Thursday, December 4, 2014
Present: Vice President Tim Trigg, Cathy Merrell, Secretary Beva Miller,
Greencastle Community School Corporation liaison Wayne Lewis,
Putnam County Public Library liaison Alan Zerkel
Absent: President Dr. John Hennette
Also Present: Eric Bernsee — Banner Graphic, Assistant Director Phil Cornelius, and
Parks &Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m.
by Vice President Tim Trigg in the Greencastle City Hall council room.
Holiday Contests
We held our annual Christmas holiday contests, which were judged and awarded by our
Board of Park Commissioners. These contests were ...
1. Brickmania: Santa's Special Delivery! — With the theme, "Santa's Special
Delivery!" contestants were asked to create an entry assembled from building blocks.
We received four entries, which were a delight. Awards:
a. 1st Place 5-10 Year Olds Mason Bowsher "A New Snowy Barn"
b. 1st Most Inventive Hyrum Hale "Toy Factory"
c. 1st Family Category Seth Lawrenz "Special Tool Box Delivery"
d. 2nd Family Category Wyatt Kendrick "Special Delivery Sleigh"
2. Gingerbread Houses — We had seven gingerbread house entries, all of which
smelled delicious! Each year these entries get better and better. Awards:
a. Individual Category
1) 1st Place Individual Haylee Romalia "North Pole Hotel"
2) 2nd Place Individual Wyatt Kendrick "The Polar Plunge"
3) 3rd Place Individual Leslie Brown "The Little Red Barn"
b. Family Category
1) 1st Place Family Lawrenz Family "The Work Shop"
2) 2nd Place Family Manion Family "Sugarland"
3) 3rd Place Family Romalia Family "Construction Zone"
c. Organization Category
1) 1st Place Millpond Health Campus "Prediction: Big Snow!"
Public Input-None
Minutes
On a motion from B.Miller, second by C.Merrell, the minutes from the regular meeting
40 held Thursday,November 6, 2014 were approved as presented. All Ayes.
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Monthly Finances
1. Transfers — Director R. Weinschenk presented a list of transfers, which have been
discussed with City Clerk/Treasurer Lynda Dunbar. On a motion from motion from
B.Miller, second by C.Merrell, the transfers were approved as presented. All Ayes.
2. Monthly Claims - On a motion from C.Merrell, second by B.Miller, the monthly
claims against the department were approved as presented. All Ayes.
Park Special Request-None
Director's Report/Old Business
Updates were given in regards to ...
1. Ridpath Holiday Bazaar
2. LWCF BWSP Improvement Project
3. Youth Basketball Program
a. Registration numbers are up! —As of today, we are setting at 160 registrations,
which is more than last year. We still aren't finished with the My First Shot!
Basketball Program registration either.
b. Skills Clinic/Evaluation Period — We began our Skills Clinics/Evaluation
Periods on Monday, November 24th and Monday, December 1 and will finish our
clinic on Monday, December 8th. All session will use the Deer Meadow
gymnasium.
c. Practices -Practice sessions will begin later this week.
New Business
1. Big Walnut Sports Park Board of Directors
a. 2015 Park User Fees — On Sunday evening, November 16th, Park Board
President Dr. John Hennette and V.P. Tim Trigg and Director R.Weinschenk met
with leaders of the various youth sports leagues using Big Walnut Sports Park.
Discussion included a review of the past year, expectations of each entity to the
other, and introduction to 2015 park user fees.
b. Sunday,December 7—The group agreed to meet on Sunday, December 7 to pick
up the discussions. Each group is to bring back a list of their expectations and a
counter proposal for fees.
2. Personnel Training
a. Aquatics Workshop — On November 20th, Phil Cornelius and I attended an
Aquatics Workshop in Carmel where we listened to presentations on pool
painting, programming, and the American Red Cross Learn-To-Swim Program.
We also received a tour of the Monon Center, Carmel's community & recreation
center. (Just a note: We had more kids using our skatepark than they did!)
b. Winter Safety — We conducted winter safety training viewing on-line videos on
cold weather preparations and snow blower use. Attendance sheets were
presented to Safety Director Christy Glass.
c. Fire Extinguisher Training — We will undergo fire extinguisher training with
safety director Christy Glass next week.
3. Christmas Decorations — David Bault and our volunteer crew have decorated
portions of the Greencastle Aquatics Center, Bob York Splash Park, and park areas
for the holidays. A Santa Claus and Frosty the Snowman have been set up at the
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Splash Park, a gathering of picnicking polar bears and some Jurassic-Era visitors (T-
Rex and a Brontosaurus) can be seen frolicking in the park! We want to give a
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special thank you to Brad Phillips and his crew from the Public Works Dept. for
decorating the pine tree located at the entrance to Robe-Ann Park.
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Assistant Director's Report
Assistant Director P.Cornelius presented a recreation program update.
Next Meeting
Director R.Weinschenk reminded the board that our next regular meeting has been
scheduled for Thursday evening, January 1st; and requested that it be moved to Thursday
evening, January 8, 2014 at 7:30 p.m. in the Greencastle City Hall. This delay will not
affect approval of claims and invoices as the city council meeting has been scheduled for
Tuesday, January 13th. On a motion from C.Merrell, second by B.Miller, the monthly
meeting date was delayed until Thursday, January 8th. All Ayes.
Adjournment
On a motion from C.Merrell, second by B.Miller, the park board meeting was adjourned
at 8:02 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
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Dr. J Henn e, resi nt Tim Trigg, Vi resident
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Beva Miller, Secretary Cathy Merrell C.
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GREENCASTLE PARKS & RECREATION DEPARTMENT
• (204) ACCOUNTS PAYABLE VOUCHER DOCKET
DECEMBER 4, 2014
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. BWSP - Winterize concession stand 274.49
B & K Automotive (NAPA) Metric Socket Set 46.99
Card Services (VISA) Expenditures: 353.27
0 Office supplies—Tables 153.98
0 Rec. supplies—Brickmania 199.29
City of Greencastle—CACFID Clearwater property loan payment 7,000.00
Fastenal Nuts &bolts 16.53
Headley Hardware Expenditures 95.52
0 Repair parts -Park 3.29
0 Facility maintenance 92.23
Horizon Business Center Office supplies 41.53
Menard's—Terre Haute LED Christmas Lights 200.89
Neal Tire &Auto Service New tires—2006 Dodge Ram 1500 644.54
Otto's Parking Marking Company Skatepark—2 sign posts 276.00
Reynold's Farm Equipment, Inc. John Deer Gator TX 3,941.00
Tyco Integrated Recurring monthly alarm service 110.16
Wal-Mart Expenditures: 163.51
0 Recreation program supplies 63.51
0 Facility maintenance supplies 100.00
Total General Operation Expenses $13,180.96
(211) PARK NON-REVERTING BASKETBALL FUND
Andy&Kim Pearson Refund—program overpayment 10.00
Card Services (VISA) Dick's Sport Goods -basketballs 105.00
Greencastle Community School Corp. Saturday gym rental fees 1,250.00
Suzanne Masten Refund—program fees (Izzy Masten) 50.00
Total Non-Reverting Basketball Expenses $1,415.00
(212) PARK NON-REVERTING SOFTBALL FUND
3 Kings Electric Replace light fixture scorer's booth 107.00
Chris Huff Umpire Coed Softball- 5 games 105.00
Flying W Awards Coed Softball Award Plaques 214.35
Wal-Mart Expenditures: 123.71
0 Softball concessions 19.11
0 Softball program supplies 104.60
Total Non-Reverting Softball Expenses $550.06
GRAND TOTAL MONTHLY EXPENSES S15,146.02
(Over)
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$15,146.02 dated this 4th day of December, 2014.
SIGNATURES OF GOVERNING BOARD
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Dr. John Hennette,President Beva Miller, Secretary
Tim Trigg, ice President CathyMerrell 9
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