HomeMy Public PortalAbout2013.04.11 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
April 11, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Reports
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL'?
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson and Council Member
Witte all answered roll call. Council Member Scott was absent
City staff present was Gene Drabinski, City Manager, Bill Nichols, City Attorney; Linda Stokes,
City Treasurer; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks
and Recreation Director; Peter Borner, Public Works Director; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA'
Mayor Bailey, with the consent of the Council approved the agenda as submitted.
REPORTS
Council Member Scott joined the meeting at 5:35
Dennis Coyle, Interim Airport Manager stated that the new Airport Manager would attend the
April 25, 2013 Council Meeting for confirmation of his position.
There was a question from Council concerning an issue with Life Flight. Council requested that
Dennis Coyle investigate why Life Flight could not land on Sunday. Council also wanted Mr.
Coyle to research whether the airport would get reports when life flight could not land.
Gene Drabinski, City Manager, briefed the Council on a possible proposal by Cameron Ariel,
Ph.D Candidate at Boise State University, to work with the City of McCall on funding
opportunities for capital projects. Mr. Drabinski also stated that he had been trying to contact the
McCall City Council Regular Meeting
April 11, 2013
Page 1 of 13
Association of Idaho Cities for information regarding options for combining sewer districts and
scheduling a possible special meeting for Council to participate in discussion with the with the
Payette Lakes Recreational Water and Sewer District.
Michelle Groenevelt, Community Development Director stated that Delta James, City Planner,
had been named chair for the Payette River Scenic Byway Committee. The mission the
committee is Economic Development focused.
Eric McCormick, Golf Superintendent, briefed the Council on the need to re -sod some of the
greens that did not fare well through the winter. He also stated that opening date for the McCall
Golf Course would be May 25, 2013.
Dennis Coyle, Parks and Recreation Director, stated that repairs to Legacy Park drainage
problems and beach erosion were underway.
Larry Stokes, Acting Police Chief, informed the Council about a drug bust in Cascade that the
McCall Police Department successfully partnered with other agencies to accomplish.
Peter Borner, Public Works Director, stated that there were more pot holes than usual due to the
amount of moisture that froze and melted over the winter. Council expressed concern regarding
Wooley and the pipe draining the wet lands, stating that the pipe is too high and does not drain
properly. Mr. Borner stated that he would look at it to determine if there is an issue. Mr. Borner
confirmed that the winter pond was above normal.
Mayor Bailey asked if there was any additional information regarding the complaint about the
radio frequency radiation from all the little towers around town. Acting Chief Stokes stated that
he would look into it as there had been similar complaints made in Cascade.
The Council received copies of the following:
1. McCall Centennial Committee — July 11, 2012
2. McCall Centennial Committee — October 8, 2012
3. McCall Centennial Committee — February 21, 2013
4. Environmental Advisory Committee — February 19, 2013
5. Golf Advisory Committee — October 10, 2012
6. Golf Advisory Committee — December 12, 2012
7. Golf Advisory Committee — February 13, 2013
8. McCall Library Board of Trustees — February 26, 2013
9. McCall Improvement Committee — February 21, 2013
10. McCall Redevelopment Agency — February 19, 2013
11. McCall Planning and Zoning Commission — February 5, 2013
12. McCall Planning and Zoning Commission — March 5, 2013
Mayor Bailey led the audience in the Pledge of Allegiance at 5:53 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 5:54 p.m.
McCall City Council Regular Meeting
April 11, 2013
Page 2 of 13
Dan Wilson Farm to Market Rd, stated that he had purchased a Golf Pass and then shortly after
was injured and unable to use the pass. He requested from a credit Allan Morrison who referred
him to Mr. Drabinski. Mr. Drabinski denied the credit. Mr. Wilson requested that the Council
consider a policy that would allow someone that was unable to use a pass that they be able to roll
it forward or receive some kind of credit. He also requested that the Council approve his request
for credit on his pass. Mayor Bailey stated that it would need to be on a future Council agenda in
order for the Council to discuss it.
Hearing no further comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 13-67 Request for approval of the Waste Management Contract with Lake Shore
Disposal
Michelle Groenevelt, Community Development Director, presented the updated and revised
contract between the City of McCall and Lake Shore Disposal. At the March 28, 2013 City
Council Meeting, the Council reviewed a draft contract for Solid Waste Management with Lake
Shore Disposal. Council gave feed back to staff and the City Attorney as to what they would like
to have changed in the contract. Ms. Groenevelt stated that each of the different containers were
available for people to view.
Mayor Bailey stated that the item has been debated on over four meetings and summed up the
contract and the changes made since the last meeting.
Council Member Witte asked if the containers were available for purchase by individuals. Mr.
Arter, Lake Shore Disposal, stated that the containers were not available for purchase. If
subscribers purchased their own container then Lake Shore would need to be released of all
responsibility should the cart get damaged. Mr. Arter clarified that the carts are provided as part
of the service and if they sustain any damage the Lake Shore provides the customer with a new
cart at no additional cost. Mr. Arter confirmed that people could probably order the carts off the
internet but that the carts would need to be approved by Lake Shore.
Council Member Swanson stated that he requested a contract with a subscription option. Ms.
Groenevelt stated that with the short notice of the request, staff felt that it would be in the best
interest of all to consider the contract that had been reviewed and then if not approved the
Council could direct staff to prepare an additional contract.
Mayor Bailey stated that whatever was in the packet should be what is voted on and not a
revision or document presented at a meeting as the information was not available to review or
available to the public. He stated that an item can always be postponed or tabled. He felt that
changes presented at a meeting makes it too difficult to act on.
Ms Groenevelt stated that Mike Scott from Fish and Game as well as Everette Arter from Lake
Shore Disposal were available for comment if the Council had any questions.
Council Member Aymon moved to approve the contract with Lake Shore Disposal and
authorize the Mayor to sign all necessary documents. Mayor Bailey seconded the motion.
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April 11, 2013
Mayor Bailey offered the following amendments:
Amendment #1 to the contract with Lake Shore Disposal is to put back into the contract the
option for a 32 gallon container.
Mayor Bailey moved to accept amendment #1 to the Contract with Lake Shore Disposal.
Council Member Aymon seconded the motion. In a voice vote all members voted aye and
the motion carried.
Amendment #2 to was to correct references to other paragraphs:
A. Page 6 of 18
Presented:
C. Contractor's insurance coverage shall recognize the indemnity specified in Section 8
of this Agreement.
Amended:
C. Contractor's insurance coverage shall recognize the indemnity specified in Section 6
of this Agreement.
B. Page 8 of 18
Presented:
B. In addition to any rate changes approved pursuant to Section 10.C., Contractor's rates
for services described in Exhibit "A" may be adjusted annually upon approval ...
Amended:
B. In addition to any rate changes approved pursuant to Section 8.C., Contractor's rates
for services described in Exhibit "A" may be adjusted annually upon approval ...
C. Page 8 of 18
Presented:
C. In addition to the adjustment contemplated in Section 10.B. the rates specified herein
shall be reasonably adjusted upon a request from Contractor demonstrating that...
Amended:
C. In addition to the adjustment contemplated in Section 8.B., the rates specified herein
shall be reasonably adjusted upon a request from Contractor demonstrating that...
D. Page 9 of 18
Presented:
Provide for the collection of Solid Waste at the agreed upon location and schedule in one
container of the size specified in Section 17, whether it is full or not.
Amended:
Provide for the collection of Solid Waste at the agreed upon location and schedule in one
container of the size specified in Section 15, whether it is full or not.
E. Page 9 if 18
Presented:
I. The occupant of premises shall, for purposes of this Agreement,
of the waste that is generated on that premises for purposes herein.
for further information about ownership of waste.
Amended:
I. The occupant of premises shall, for purposes of this Agreement,
of the waste that is generated on that premises for purposes herein.
for further information about ownership of waste.
F. Page 11 of 18
13. COLLECTION
be deemed the owner
See Section 8 herein
be deemed the owner
See Section 6 herein
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April 11, 2013
Presented:
C. The routes and schedule shall be shown on the approved plan in accordance with
Section 9.
Amended:
C. The routes and schedule shall be shown on the approved plan in accordance with
Section 7.
Presented:
A. Contractor shall provide waste collection services as contemplated herein to all
residents of, and businesses within, the City of McCall, Idaho and except as provided
herein all residents and businesses shall be required to utilize Contractor for collection
and disposal of Solid Waste.
Amended:
A. Contractor shall provide waste collection services, as contemplated herein, to all
residents of, and businesses within, the City of McCall, Idaho, and, except as provided
herein, all residents and businesses shall be required to utilize Contractor for collection
and disposal of Solid Waste.
Mayor Bailey moved to accept amendment #2 to the Contract with Lake Shore Disposal.
Council Member Aymon seconded the motion. In a voice vote all members voted aye and
the motion carried.
Discussion on the motion as amended — Mayor Bailey stated that in most cities, citizens are
required to sign up for water and sewer services for health and safety issues. He stated that the
City of McCall has the same requirement. He stated that trash pickup falls under the same issue
for health and safety. Mayor Bailey stated that he understands the issue with mandatory
language.
Council Member Aymon stated that she had a number of points in favor of mandatory issue. She
asked Mike Scott of Fish and Game to comment on whether or not the City of McCall has a bear
problem. Mr. Scott stated that there were 75-100 calls of bear issues a year. He also stated that 2-
6 bears are euthanized a year. Council Member Aymon stated that she has bears in her
neighborhood. Last year she saw bears in the day time. Council Member Aymon stated that she
herself had been charged by a bear. She continued stating that currently there had not been any
reports of any bear attacks. However, Council Member Aymon expressed concern that someone
may be injured and if someone were attacked the City could be sued. She stated that maybe
education could be part of the solution. However, less than half of the households currently have
service. Council Member Aymon has observed that people who do not have service have trash
strewn in their yards.
Council Member Aymon continued by stating that she felt that currently her neighborhood was
not safe, and with subscription service her neighborhood still would not be safe. She again
expressed concern that 1500 households would not be required to have bear -proof containers.
She posed the question of how does the City currently police the issue. Council Member Aymon
stated that it did not make sense for the police force or for the citizens. She felt that illegal
dumping was difficult to mitigate.
Council Member Aymon concluded by stating that change does not happen without law. She
talked about situations that used to be allowed and how laws make changes. Council Member
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April 11, 2013
Aymon stated that if the Council was serious about public safety, then all citizens needed to be a
part of the solution.
Council Member Swanson stated that in the beginning of the discussions regarding solid waste,
he supported curbside recycling. Then during the discussions the possibility of curbside
recycling went away. He stated that after much thought he began to waffle on making service
mandatory. He stated that he did not think mandatory trash collection would correct the bear
issue and was not convinced that it is the only way. Council Member Swanson stated that he
thought that subscription would be a way to start.
Mayor Bailey suggested that there should be some kind of provision in the code that would not
allow residents to store trash outside without a bear -proof container. Council Member Witte
agreed. Council Member Aymon stated that there needs to be something in place that ensures the
container is bear -proof. Mayor Bailey stated that the container would have to be provided by the
Waste Management Provider.
Council Member Scott stated that it would be nice if everyone would subscribe; however she
was not comfortable mandating the service. She appreciated what Council Member Aymon said
about the bear issues; however she did not feel that the Council should mandate the service.
Council Member Witte also appreciated Council Member Aymon's comments and agreed that
people should not be able to put trash out in non -bear proof containers but does not feel the
Council should mandate service. She also stated that it was a big step to go from residents being
able to do whatever they want to being mandated to have service. She continued stating that with
more options with the service that more people would probably subscribe. Council Member
Witte also stated that the ordinance could be stronger and state that residents cannot leave trash
out if it is not in a bear -proof container. She stated that the City should do an education campaign
to let people know that the City will enforce it.
There was some concern expressed regarding enforcement issues.
In a roll call vote, Council Member Aymon and Mayor Bailey voted aye; Council Member
Scott, Council Member Swanson, and Council Member Witte all voted no and the motion
failed.
Council directed staff to work with Lake Shore Disposal and the City Attorney to prepare
a subscription based contract.
AB 13-68 McCall City Code, Title 8 Amendment — Waste Management Ordinance
Adoption
Mayor Bailey brought up the updated and revised McCall City Code, Title 8 Code Amendment
for Council discussion. At the March 14 and 28, 2013 City Council Meetings, Council worked
through the draft Waste Management Code amendment. Council directed the City Attorney to
incorporate some changes to the draft code amendment
Council Member Witte stated that the proposed ordinance does not cover the issue of solid waste
being outside without a bear -proof container. The proposed amendment covers the issue in the
context that service would be mandatory. She stated that it needs to be spelled out in the
ordinance.
McCall City Council Regular Meeting Page 6 of 13
April 11, 2013
Gene Drabinski, City Manager, stated that the ordinance needs to be revised to incorporate
subscription service.
Bill Nichols, City Attorney, stated that if Council had some suggestions regarding the ordinance
they should forward them to staff. He also cautioned the Council to not engage in an email
discussion about the merits of any proposed language.
Mayor Bailey moved to post pone the amending Title 8 of the McCall City Code Waste
Management in order for staff to prepare a replacement ordinance. Council Member
Swanson seconded the motion. In a voice vote all voted aye and the motion carried.
AB 13-63 Request for alleviation from sidewalk development standard — 501 N. 3rd Street
Michelle Groenevelt, Community Development Director, presented a letter from Dexter
"Woody" Woodworth requesting alleviation from the sidewalk development standard at 501 N.
3rd Street. Mr. Woodworth submitted a letter to request consideration to amend the development
agreement for 501 N. 3rd Street to complete the required site improvements to the property
including stormwater management and parking lot improvements, but has also requested
alleviation from the McCall City Code requirements for the installation of sidewalks, curbs and
gutters, and the related improvements along 3rd Street and Colorado Street.
Since the original agreement was signed, the property owner has requested three amendments to
the development agreement to extend the timeline into the future which were all approved by the
City Council. The 3rd Street sidewalks improvement is a result of conversation and a
commitment to provide private match.
The McCall City Council does not have the authority to selectively apply regulations or provide
relief of development standards of the McCall City Code. However, the City Council may
consider extending the timeline for some of the improvements if warranted. Alternatively, the
City Council may decide to deny the request from Mr. Woodworth because it is inconsistent with
the private investment made by other property owners, does not fulfill the commitment to the
Department of Commerce, and is not consistent with the goals and objectives of the McCall Area
Comprehensive Plan and Pathway Master Plan of providing safe pedestrian access along 3rd
Street.
Mr. Woodworth addressed the Council stating that he was disappointed and uncomfortable that
he had to come before the Council with his request. Mr. Woodworth worked through the
PowerPoint presentation, handout Attachment 1, with Council. He stated that his theme was "fair
and reasonable".
Council Member Aymon clarified that all projects were in the original agreement. Mr.
Woodworth stated that yes they were all in the agreement. Council Member Aymon asked that
Mr. Woodworth explain what happened that he could not complete the terms of the agreement.
Mr. Woodworth responded stating that he "had to agree in order to do the project." Then as he
started the work, he realized that there were costs that he had not considered such as engineering
costs and the cost of the light poles. He stated that he had originally budgeted $60,000 for all
four phases and the actual cost was more like $175,000. He stated that he had not received bids
but only estimates. He also stated that he had volunteered to do the work in front of Old Town
which was not required by the City. Mr. Woodworth continued stating that now the costs are
McCall City Council Regular Meeting Page 7 of 13
April 11, 2013
"way out of control" and he cannot do the project and did not think it fair that the City require
him to do the project. Council Member Aymon clarified that Mr. Woodworth wants to sell the
restaurant to another party. Mr. Woodworth clarified that in order to sell the issues around the
agreement need to be settled before the purchaser will agree to buy.
Mayor Bailey clarified that the Colorado street phase had been changed to December 2014; the
development agreement had already been extended. Mr. Woodworth stated that he was asking
the Council to remove that requirement from the agreement as it would prevent the sale of his
restaurant from going through. Mr. Woodworth stated further that if the development agreement
is extended and it is unclear as to the cost, then it would prevent the sale from going through.
Mr. Woodworth reiterated that it was his intent to modify all four phases of the agreement, "right
now", so that all parties know what has been agreed upon and how much it will cost so that he
can complete the sale of the restaurant. Council Member Aymon asked to clarify that it would
not help Mr. Woodworth to extend the dates of the agreement. Mr. Woodworth stated that it
would not.
Gene Drabinski stated that he also offered to extend the contract.
Michelle Groenevelt clarified that Council does not have the authority to selectively apply
regulations or provide relief of development standards of the McCall City Code. Council can
extend the phasing of the project.
There was Council discussion regarding what is required by the city code.
Council Member Aymon expressed concern regarding the partnership Mr. Woodworth and
obtaining the Idaho Community Development Block Grant and how any changes to Mr.
Woodworth's Agreement could affect future grants. She also stated that there seemed to be a
fairness issue with how some businesses are expected to do what other businesses are not. She
also stated that the reason for much of the code is due to the City having a comprehensive plan
that guides the Council as to how the City is to look. She stated that she understands that it is not
pleasant when it does not go as people hope that it will financially. Council Member Aymon
asked for and received clarification that the development agreement goes with the property in the
event of a sale. Mr. Woodworth stated that the buyer was not willing to pay for the
improvements as outlined in the agreement.
Mr. Woodworth responded to Council Member Aymon's concern regarding the grant stating that
if the changes to the agreement are made then he can sell the restaurant and use the money to do
some of the agreed upon infrastructure improvements done this year that would go towards the
grant. He stated that whatever he invests in infrastructure this year would go towards the grant
negating any risk to the grant or future grants. He stated that the current code is disincentivising
businesses to improve their buildings or even to come to McCall. Mr. Woodworth felt that some
of the codes had not been applied equally and did not feel that changing his development
agreement violated any code. He continued by stating that the code needed to be changed to
drive the correct benefit McCall wants to see. He opined that if the code is not changed then
there will never be any improvements done on buildings on 3rd Street between Colorado and
Deinhard. Mr. Woodworth stated that many of the businesses felt that a Local Improvement
District (LID) was the way to get improvements done.
McCall City Council Regular Meeting Page 8 of 13
April 11, 2013
Mayor Bailey explained to Mr. Woodworth the process to accomplishing an LID. He explained
that the cost of doing improvements in an LID was passed onto the property owners within the
LID. He explained that it is a long process that is defined in State code. The City fronts the
money through a bond process and each property is assessed a portion of the bond and then
basically a lien is placed on the property until that property has paid back their portion of the
bond.
Council Member Scott clarified that essentially whoever owns and pays the taxes on the property
will pay for those improvements over a period of 30 years.
Bill Nichols, City Attorney, try to clarify the two issues before the Council. He stated that one
issue was that Mr. Woodworth presented an informal request that the Council that his
Development Agreement be modified based on the development standards. Mr. Nichols stated
that the Council either enforce the code or get rid of the code. He stated that the other issue
regarding the LID is that Mr. Woodworth knows what costs are present and that the costs are
paid back over time. He stated that however the unknown cost is the cost of bonding. He stated
that the LID process is usually a multiple party arrangement. He stated that it may be difficult to
find a lender that would be willing to bond a $175,000 project. Generally projects in an LID are
significantly greater in cost and scope. Mr. Nichols also stated that the City would have to look
at their budget to determine if there are funds available to set aside for an LID fund to be able to
start the project and or become their own lender. He gave some examples of other communities
that utilize the LID process. He stated that as far as timing it is difficult to measure. There are
estimates and design work that would need to be done and the cost would be rolled into the
assessed value of the project.
Mr. Nichols brought back the current issue before the Council stating that staff was correct that
the Council could not selectively enforce the code; however the Council could defer dates and
explore the possibility of an LID.
Carol Coyle, Grant Coordinator, spoke on how the CDBG came to be, stating that Mr.
Woodworth and David Peugh approached staff to see if there were grant opportunities that the
dollars of Mr. Woodworth's project could be leveraged toward a bigger project that would
connect Old Town to down town. She stated that Mr. Woodworth submitted a letter of support
and commitment that he would do his improvements valued at about $115,000. Mrs. Coyle
stated that the Department of Commerce's goal with the CDBG is to alleviate slum and blighted
conditions along the 3rd Street corridor. She stated that the City of McCall presented a very
competitive application which included a very impassioned presentation and commitment by Mr.
Woodworth. She also stated that she could not speak for department of commerce nor did she
know how the Department of Commerce would view Mr. Woodworth not completing his part of
the commitment.
Council Member Scott stated that she agreed that the code does need updated
also liked the idea of the LID.
Council Member Aymon expressed concerned with setting a precedent. She
liked the idea of the LID.
Mayor Bailey stated that City would consider an LID. The Council had
regarding an LID.
. She stated that she
also stated that she
a brief discussion
McCall City Council Regular Meeting Page 9 of 13
April 11, 2013
Mr. Woodworth stated that it was the total cost of the project that he was concerned about and
that he only had so much money. Mr. Woodworth stated that spreading it out into the future is
not a solution. His hope was to find a solution that worked for him and the City. He stated that if
there was not an agreement reached then nothing would get done and it would be a lose/lose for
everyone. He felt that some modification to the agreement needed to happen.
Mayor Bailey summarized stating that the Council could not agree to Mr. Woodworth's proposal
as written. He stated that Council, staff, and the City Attorney would look at other options and
get back to Mr. Woodworth.
Council took no action on this item.
AB 13-61 Request for approval of the Downtown Master Plan Contract for Consultant
Services
Michelle Groenevelt, Community Development Director, presented the Request for
Qualifications from Harmony Design and Engineering for approval by Council. In the McCall
Area Comprehensive Plan implementation plan, there is a directive to update the Downtown
Master Plan. This update was included in the Community Development 5 year work plan and
was budgeted for in FY 13. Since the budget did not match the scope of the project, staff sought
additional funds and $15,000 was awarded for the project from the Capital Matrix grant.
A downtown master plan steering committee was formed to assist staff in the selection process
and to guide the consultants in the planning process. This committee consists of Dan Krahn,
David Carey, David Peugh, Fallon Fereday, Heather Susemihl, Mike Maciaszek, and Steve
Rowley to represent a broad range of interests in the downtown.
A Request for Qualifications (RFQ) was published and (13) thirteen submittals were received.
From the proposals, the top four were selected to provide a more specific proposal. Based on the
scores from the RFQ and proposals, the team consisting of Harmony Design and Engineering,
RPI, and Logan Simpson Design were selected to complete the project.
Council Member Aymon moved to approve the contract with Harmony Design and
Engineering and authorize the Mayor to sign all necessary documents. Council Member
Witte seconded the motion. In a roll call vote, Council Member Aymon, Mayor Bailey,
Council Member Scott, Council Member Swanson, and Council Member Witte all voted
aye and the motion carried.
At 8:03 p.m. the Council took a break
AB 13-62 Request for approval to participate with Valley County in the Department of
Commerce — Rural Idaho Economic Development Professional Program
Mayor Bailey stated this item was premature.
Council took no action on this item
McCall City Council Regular Meeting Page 10 of 13
April 11, 2013
AB 13-64 Set the Date and Location of the FY14 Budget Public Hearing, and Approve the
FY14 Budget Development Calendar
Linda Stokes, City Treasurer, presented the recommended FY14 Budget Calendar. Each year, no
later than April 30, the City of McCall must set and notify the County Clerk of the date and
location set for the budget public hearing. Mrs. Stokes stated that it was recommended the
Council set the FY14 Budget Public Hearing on August 8, 2013 at 6:00 PM in the Legion Hall.
Council Member Witte moved to Approve the FY14 Budget Development Calendar, set
the FY14 Budget Public Hearing on August 8, 2013 at 6:00 PM in the Legion Hall, and
direct the Treasurer to notify the County Clerk of the date and location of the FY14 Budget
public Hearing. Council Member Swanson seconded the motion. In a Voice vote, Council
Member Aymon, Mayor Bailey, Council Member Scott, Council Member Swanson, and
Council Member Witte all voted aye and the motion carried.
AB 13-65 Surplus Property Golf Mowers — Resolution 13-10
BessieJo Wagner, City Clerk, presented the proposed resolution to declare four mowers from the
Golf Course as surplus. Idaho Code §67-5732A allows for the disposal of surplus personal
property, provided that when sales will be offered to the public and sold to the highest
responsible bidder, notice of such sale shall be published in the newspaper for at least two (2)
weeks prior to such offering. Annually and periodically, City staff identifies items as surplus
property. Eric McCormick, Golf Course Superintendent, gave an explanation of the reasoning for
the surplus.
Council Member Swanson moved to adopt Resolution 13-10 authorizing the sale of surplus
property and authorize the Mayor to sign all necessary documents. Council Member Scott
seconded the motion. In a roll call vote, Council Member Aymon, Mayor Bailey, Council
Member Scott, Council Member Swanson, and Council Member Witte all voted aye and
the motion carried.
AB 13-66 Approval to Proceed for Stan McNutt on the Design and Plan and Effective,
Responsive Council/Manager Government Seminar
Gene Drabinski, City Manager, briefed Council on the next step of meeting with Stan McNutt.
At the February 28, 2013 City Council Meeting the Council discussed that the City of McCall is
currently without a comprehensive collection of governance principles, policies, procedures, and
standards of conduct for the Council / Manager form of governance.
Council Member Aymon moved to authorize the Mayor to sign the Approval to Proceed
for Stan McNutt on the Design and Plan and Effective, Responsive Council/Manager
Government Seminar. Council Member Swanson seconded the motion. In a roll call vote,
Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member
Swanson, and Council Member Witte all voted aye and the motion carried.
AB 13-69 Club Hill Blvd Acceleration Lane Project Contract Award
Peter Borner, Public Works Director, briefed Council on the project to construct an eastbound
acceleration lane on SH55 starting at Club Hill Blvd. This project is for the construction of an
eastbound acceleration lane on SH55 starting at Club Hill Blvd.
This project fulfills Whitetail LLC obligation to construct an auxiliary lane at this location. After
reviewing the site and in conjunction with the Idaho Transportation Department, it was
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April 11, 2013
determined that an acceleration would be preferred at this location instead of a westbound left -
turn bay lane.
Construction is expected to start after July 4th and is expected to be completed by mid August. In
addition to the construction of the acceleration lane it is also expected that 24 trees will be
removed (to remain the property of the City), seeding, signs, minor curb and gutter, and road
striping.
Three responsive bids were received. Valley Paving & Asphalt, Inc. was the lowest bidder.
Granite Excavation and Falvey Corp. also submitted bids. Bid tabulation and the associated
documents have also been included.
Council Member Scott moved to approve the award of contract to Valley Paving &
Asphalt, Inc. for the Club Hill Blvd Acceleration Lane Project and authorize the Mayor to
sign all necessary documents. Council Member Swanson seconded the motion. In a roll
call vote, Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member
Swanson, and Council Member Witte all voted aye and the motion carried.
Mayor Bailey stated that Rick Certano approached him asking if the City could assist with the
cost of the fireworks for Winter Carnival and 4th of July and would like to discuss the idea at the
next Council meeting.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Council Regular Minutes March 28, 2013
2. Warrant Registers
3. Payroll Report for Period ending March 29, 2013
A brief discussion took place regarding the minutes from March 28, 2013.
Council Member Scott moved to approve the Consent Agenda as presented. Council
Member Swanson seconded the motion. In a voice call vote, all voted aye and the motion
carried.
EXECUTIVE SESSION
At 8:35 p.m., Council Member Scott moved to go into Executive Session for:
• Personnel — Pursuant to Idaho Code §67-2345(1) (b) To consider the evaluation,
dismissal or disciplining of, or to hear complaints or charges brought against, a
public officer, employee, staff member or individual agent, or public school student;
• Exempt Records — Pursuant to Idaho Code §67-2345(1) (d) To consider records that
are exempt from disclosure as provided in chapter 3, title 9, Idaho Code; and
• Litigation — Pursuant to Idaho Code §67-2345(1)(f): to communicate with legal
counsel for the public agency to discuss the legal ramifications of and legal options
for pending litigation, or controversies not yet being litigated but imminently likely
to be litigated;
McCall City Council Regular Meeting
April 11, 2013
Page 12 of 13
Council Member Aymon seconded the motion. In a roll call vote, Council Member Scott,
Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member
Witte all voted aye and the motion carried.
Council discussed a personnel issue, exempt records, and a possible litigation issue.
RETURN TO OPEN SESSION
Mayor Bailey moved to return to Open Session. Council Member Aymon seconded the
motion. In a voice call vote, all voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:35 p.m.
Donald C. Bailey, Mayor
ATTEST:
BessieJo Wagner, City Clerk
McCall City Council Regular Meeting Page 13 of 13
April 11, 2013