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Home My Public Portal About20130911 - Minutes - Board of Directors (BOD) September 11, 2013 Board Meeting 13-22 *Approved by the Board of Directors on September 25, 2013 REGULAR MEETING BOARD OF DIRECTORS MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Administrative Office 330 Distel Circle Los Altos, CA 94022 September 11, 2013 APPROVED MINUTES* I. CALL TO ORDER President Cyr called the Regular Meeting of the Midpeninsula Regional Open Space District Board of Directors to order at 7:03 p.m. II. ROLL CALL Members Present: Jed Cyr, Nonette Hanko, Cecily Harris, Larry Hassett, Yoriko Kishimoto, and Pete Siemens Members Absent: Curt Riffle Staff Present: General Manager Steve Abbors, Assistant General Manager Ana Ruiz, Assistant General Manager Kevin Woodhouse, General Counsel Sheryl Schaffner, Administrative Services Manager Kate Drayson, Natural Resources Manager Kirk Lenington, Acting Planning Co-Manager Tina Hugg, Public Affairs Manager Shelly Lewis, Real Property Manager Mike Williams, Operations Manager David Sanguinetti, Planner III Gina Coony, Real Property Specialist Allen Ishibashi, Planner II Zachary Alexander, and District Clerk Jennifer Woodworth III. ORAL COMMUNICATIONS There were none. IV. ADOPTION OF AGENDA Motion: Director Kishimoto moved, and Director Harris seconded the motion to adopt the agenda. Meeting 13-22 Page 2 VOTE: 6-0-0 (Director Riffle absent) V. CONSENT CALENDAR Motion: Director Hanko moved, and Director Kishimoto seconded the motion to approve the Consent Calendar. VOTE: 6-0-0 (Director Riffle absent) Agenda Item #1 – Approve Minutes of the Special and Regular Board Meetings August 28, 2013 Agenda Item #2 – Approve the Revised Claims Report Agenda Item #3 – Written Communications None. Agenda Item #4 – Authorization to Amend a Lease and Management Agreement with Peninsula Open Space Trust for the Hendrys Creek Property located in the Cathedral Oaks Area of Sierra Azul Open Space Preserve, at 20610 Aldercroft Heights Road, Los Gatos, in unincorporated Santa Clara County (Santa Clara County Assessor’s Parcel Numbers 558-27-007, 558-27-008, and 558-51-005) (R-13- 77) VI. BOARD BUSINESS Agenda Item #5 – Authorization to Award a Contract to Bianchi Construction to Install Concrete Foundations for the Peters Creek Bridge Replacement Project at Long Ridge Open Space Preserve (R-13-80) Planner II Zachary Alexander presented the staff report summarizing the project. Director Hanko inquired about the difference between the estimate and the amount of the contract being awarded. Planner II Alexander explained that the variation is largely due to the constraints inherent in the project site, including its remote location and the need to retrofit the current bridge to allow for construction equipment access to the site. These site specific issues were not addressed in the rough estimate. Assistant General Manager Ana Ruiz provided information regarding the trend throughout the Bay Area of increased costs of construction due to an upturn in the economy and the related difficulty in soliciting interest from contractors at this time due to the remote location and small-scale nature of District projects. Director Siemens asked about the disposition of the existing Peters Creek Bridge. Planner II Alexander explained that Skyline field staff will be removing the old bridge once the new bridge is complete. Public hearing opened at 7:14 p.m. No speakers were present. Meeting 13-22 Page 3 Public hearing closed at 7:14 p.m. Motion: Director Hassett moved, and Director Siemens seconded the motion to authorize the General Manager to enter into a contract with Bianchi Construction from San Jose, CA, for a not-to-exceed amount of $63,600, which includes the bid amount of $52,923.46 and a 20% contingency of $10,600, to install the Peters Creek bridge foundation at Long Ridge Open Space Preserve. VOTE: 6-0-0 (Director Riffle absent) Agenda Item #6 – Authorization to Award a Contract to Randazzo Enterprises Inc., to Complete the Powell Demolition Project at Monte Bello Open Space Preserve (R- 13-82) Real Property Specialist Allen Ishibashi provided the staff report describing the demolition of six residential structures and five sheds and the remediation and removal of numerous debris piles. Mr. Ishibashi described the restoration of the property, including the re-contouring, de-compactingand installation of erosion control measures at the property. If the contract is awarded to Randazzo, remediation is planned to begin at the end of September, demolition during the middle of October and restoration in early November. Director Kishimoto inquired about the recycling and salvaging of materials from the site, and asked whether the County of Santa Clara required this as a part of the demolition permit. Planner III Gina Coony explained that to her knowledge, the County has no such requirement. Ms. Coony explained that due to landfill charges, demolition contractors recycle as much as they can to save cost. However, due to the very poor quality of materials on this site, there is very little that will have recycle value. To the extent possible, the contractor will be recycling non-treated wood (it can be ground up and used as mulch) and grinding concrete for re-use on site. Public hearing opened at 7:29 p.m. No speakers were present. Public hearing closed at 7:29 p.m. Motion: Director Hanko moved, and Director Kishimoto seconded the motion to (1) authorize the General Manager to enter into a contract with Randazzo Enterprises Inc., of Castroville, CA, for a not-to-exceed amount of $331,111, which includes the base bid amount of $211,310 for demolition, an add alternative of $89,700 for site restoration, and a 10% contingency amount of $30,101, to complete the Powell Demolition Project at Monte Bello Open Space Preserve; and (2) authorize the General Manager to reallocate a portion of the Real Property Land Conservation and Property Management funds to cover project costs. VOTE: 6-0-0 (Director Riffle absent) Meeting 13-22 Page 4 Agenda Item #7 – Authorization to Award a Contract to R&M Paving, General Engineering Contractor for Construction Services for the Rancho San Antonio Road Repair Project (Mora Trail) at Rancho San Antonio Open Space Preserve (R- 13-83) Operations Manager David Sanguinetti presented the staff report describing the location of the project and use of the road. Public hearing opened at 7:35 p.m. No speakers were present. Public hearing closed at 7:35 p.m. Motion: Director Harris moved, and Director Siemens seconded the motion to authorize the General Manager to enter into a contract with R&M Paving for a not-to-exceed amount of $115,170, which includes the bid amount of $104,700 and a 10% contingency of $10,470, to complete road repairs and paving at Rancho San Antonio Open Space Preserve. VOTE: 6-0-0 (Director Riffle absent) VII. COMMITTEE REPORTS Director Cyr reported that the Board Appointee Evaluation Committee met on Monday and Wednesday with the Board appointees. The Committee’s recommendations will be before the Board at an upcoming meeting. Director Kishimoto reported that the Action Plan & Budget Committee met regarding the Mid-Year Budget Process, and their recommendations will be before the Board on September 25. VIII. STAFF REPORTS Operations Manager David Sanguinetti reported that Ranger Brad Pennington discovered and provided treatment for a hiker he discovered in medical distress at Windy Hill Open Space Preserve. Evidence of mountain lions has been found at Skyline Open Space Preserve and warnings have been posted at Skyline Ridge. The Ranger and Contingent Project Manager recruitments are in process and should be completed soon. Public Affairs Manager Shelly Lewis provided a brief update on the Founders’ Day Event on Saturday and provided the Board with a copy of the scheduled events for the day. Ms. Lewis provided a list of upcoming community events where the District will have a booth. Acting Planning Co-Manager Tina Hugg reported that demolition efforts at Mt. Umunhum are scheduled to begin later this month. The Mindego Gateway construction is on schedule for its opening on October 20. Ms. Hugg provided an update on the El Meeting 13-22 Page 5 Corte de Madera staging area and notified the Board that an agenda item on this matter will be before them at the next Board meeting. General Manager Abbors reported he attended a meeting of the East Palo Alto Rotary Club last week and showed the new District video. Mr. Abbors provided a list of upcoming community meetings he will be attending. The League of Conservation Voters will be presenting the District with an award commemorating the District’s 40th Anniversary on October 23. IX. DIRECTOR REPORTS Director Siemens reported that he volunteered at the Nature Center and repaired the pond display. He also attended the County Special District’s meeting and met Santa Clara County Supervisor Cindy Chavez there. Director Hanko reported that she attended the recent Community Advisory Committee meeting and enjoys attending these meetings because the members are doing wonderful work. Director Kishimoto thanked staff for their work on the Lehigh Quarry issue and reported her attendance along with several staff members at a Cupertino City Council Study Session that was held on the topic. General Counsel Schaffner notified the Board that a hearing on the Lehigh Quarry litigation will be held on Friday. Director Harris reported that she attended a Parks Forward meeting on Monday and commented that there will be several meetings throughout the state in the coming weeks. Director Hassett commented on Georgia Stigall’s recent photo stating it was taken near his home. Director Cyr reported that he attended a meeting on the Vision Plan at the District office today and was impressed with District staff’s efforts. The Board submitted their compensatory forms to the District Clerk. X. ADJOURNMENT President Cyr adjourned the Regular Meeting of the Board of Directors of the Midpeninsula Regional Open Space District at 8:04 p.m. __________________________________ Jennifer Woodworth District Clerk