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Home My Public Portal AboutAGENDAS Jan 2017 thru Dec 2017 BRICKMANIA: _• t 1 RTH DAY BASH . , . 6- 4 Sunday, January 29th, 1:00 - 4:00 p.m. at Greencastle City Hall Come celebrate the birthday of the Lego Building Block with us! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 5, 2017 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—December 1, 2016 & December 6, 2016 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests 6. New Business 7. Friends Of The Park, Special Projects, and Old Business 8. Director's Monthly Report a. Discuss accomplishments of 2016 b. Direction for 2017—projects, programs, etc. 9. Establish date for Park Board Annual Planning Retreat 10. Adjournment • a M National "Tell A Fairytale" Day Join us on Saturday, February 25th from 3:30 - 5:00 p.m. 4111 at the Putnam County Public Library as we create a storybook based on our own fairytale character's adventures. ' WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, February 2, 2017 TIME: 7:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Special Park Use Requests a. Putnam County Distance Open Swim Meet at Greencastle Aquatics Center on 40 June 10-12, 2017—Putnam County Swim Team, Jenny Riggle, PCST Board President and Amy Howard, PCST Secretary b. 4. Approval of Minutes - Regular Meeting—January 5, 2017 5. Finances -Approval of Monthly Claims & Invoices 6. Friends Of The Park, Special Projects, and Old Business a. Big Walnut Sports Park Youth League Contracts Discussion 7. New Business a. Annual Board Reorganization b. Annual Planning Discussion c. Master Plan Discussion d. 8. Director's Monthly Report 9. Adjournment • • A D t U C O WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 2, 2017 WHERE: Greencastle City Hall Council Room AGENDA 7:15 p.m. JUDGING BRICKMANIA& SNOW SCULPTURE CONTESTS 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order • 2. Awards Ceremony 3. Public Input 4. Special Park Use Requests a. Putnamville Correctional Facility 5K Walk/Run at BWSP Saturday, May 13 b. Girl Scouts of Putnam County Glow Run/Walk at BWSP, Friday night, April 7 5. Approval of Minutes - Regular Meeting—February 2, 2017 6. Finances - Approval of Monthly Claims & Invoices 7. Friends Of The Park, Special Projects, and Old Business a. Big Walnut Sports Park Youth League Contracts 1) Sign - Greencastle Youth Baseball League Contract 2) Pending- Putnam County Youth Soccer 3) Pending - Greencastle Youth Softball Association Inc. (formerly Putnam County Girls Slow-Pitch Softball) b. Annual Planning Discussion 8. New Business a. 2017 Program Discussion a. 2017 Annual Activity and Event Brochure 9. Director's Monthly Report 10. Adjournment • jot Join us for the Annual Easter Egg Hunt scheduled for this Saturday, April 8th at IU:UU a.m. in Robe-Ann Park! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, April 6, 2017 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Special Park Use Requests a. Girl Scouts of Putnam County Glow Run/Walk at BWSP, Friday night,April 7 b. Greencastle Summer Feeding Program use of Shelter#5 in Robe-Ann Park from June 1- July 14 from 11:00 a.m.-12:45 p.m.—Debbie Carrico, Director of Food Services, Greencastle Community School Corporation • c. GMS Intramural Tennis use of Robe-Ann Park Tennis Courts from Aprils to May 17 from 3:30-5:00 p.m.—Ms. Brittany Labhart, GMS/GHS tennis coach d. GHS 5K Color Run use of Robe-Ann Park on Saturday,April 15—Madison Woodall, GHS Student e. "Healthy Indiana Community" 5K Road Run at Big Walnut Sports Park, Saturday morning, April 22—Hanna Cline, Putnam County Hospital f. Greencastle Pediatric Dentistry Pool Party at Greencastle Aquatics Center, Friday,July 14, 6:00-8:00 p.m.—Dr. John Hennette, Greencastle Pediatric Dentistry 4. Approval of Minutes a. Regular Meeting—February 2, 2017 b. Regular Meeting—March 2,2017 5. Finances -Approval of Monthly Claims& Invoices a. Regular Meeting—February 2,2017 b. Regular Meeting—March 2, 2017 6. Friends Of The Park, Special Projects, and Old Business a. Big Walnut Sports Park Youth League Contracts 1) Sign -Greencastle Youth Softball Association Inc. (formerly Putnam County Girls Slow-Pitch Softball) 2) Pending-Putnam County Youth Soccer Association b. 2017 Annual Activity and Event Brochure 7. Personnel a. Resignation of Assistant Director Phil Cornelius b. Job Recruitment for Full-Time Aquatics/Assistant Director's position • c. Job Recruitment for Summer Seasonal Help 8. Director's Monthly Report 9. Adjournment old lass O H Join us for Brickmania: Revenge of i, . Fiji„ scheduled for this Friday night, May 5th, 6:30 p.m. at City Hall! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, May 4th, 2017 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Special Park Use Requests a. Summer Enrichment Program annual request-Brian Cox, Executive Director b. 4. Approval of Minutes- Regular Meeting, April 6, 2017 5. Finances-Approval of Monthly Claims& Invoices 6. Friends Of The Park, Special Projects, and Old Business Updates a. Big Walnut Sports Park Youth League Contracts 1) Pending- Putnam County Youth Soccer Association b. 2017 Annual Activity and Event Brochure c. Robe-Ann Park Bandstand Project Update d. Micaela Cancilla Park Updates 7. Personnel a. Authorization to hire Summer Seasonal workers 8. Director's Monthly Report 9. Adjournment 410 4110 MICAELA CANCILLA PARK DEDICATION •tom ex, ' THURSDAY, JUNE 1sT a 7:15 P.M. What: Micaela Cancilla Park Dedication When: Thursday evening, June 1st at 7:15 p.m. Where: Micaela Cancilla Park, behind 800 Main St, Greencastle, IN What: Greencastle Board of Park Commissioner's Meeting When: Thursday, June 1, 2017 at 7:30 p.m. Where: Mama Nunz Restaurant, 800 Main St, Greencastle, IN 46135 AGENDA 1. Call to Order • 2. Public Input 3. Special Park Use Requests 4. Approval of Minutes - Regular Meeting, May 4, 2017 5. Finances - Approval of Monthly Claims & Invoices 6. Friends Of The Park, Special Projects, and Old Business Updates a. Big Walnut Sports Park Youth League Contracts 1) Pending - Putnam County Youth Soccer Association b. 2017 Annual Activity and Event Brochure c. Robe-Ann Park Bandstand Project Update d. Micaela Cancilla Park Updates 7. New Business a. Park Facilities Roof Replacement Project b. Greencastle Aquatics Center public address system 8. Personnel a. Approval of Summer Seasonal workers list • _ 9. Director's Monthly Report 10. Adjournment kid kao Ilk w/ We had a a good of bang up Independence Day Celebration in Robe-Ann Park! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, July 6t'', 2017 WHERE: Greencastle City Hall Council Room • AGENDA 1 . Call to Order 2. Public Input & Park Special Use Requests 3. Approval of Minutes — June 1, 2017 4. Finances - Approval of Monthly Claims & Invoices 5. Friends Of The Park, Special Projects, and Old Business 6. Personnel 7. New Business 8. Director's Monthly Report 9. Adjournment ‘40 AUc . .'. ALTHOUGH THE POOL MAY BE , ` CLOSED, YOU CAN STILL ENJOY THE BOB YORK SPLASH PARK! phiuipmartn.into WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Thursday, August 3, 2017 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests & Public Input 3. Approval of Minutes—Thursday, July 6, 2017 • 4. Finances - Approval of Monthly Claims& Invoices a. Final loan payment#10 for Clearwater property payment to CACFID - $6,119.10 5. Friends Of The Park, Special Projects and Old Business a. OCRA Grant Announcement b. National Night Out Review c. RecDesk on-line registration software review d. Depauw University volunteer work crews 1) Monday,August 14, 9:00 a.m.-12:00 Noon—Dig day lilies and prepare flower beds at BWSP with 19 Bonner Scholar students and area volunteers 2) Tuesday,August 22, 12:30p.m.-2:00 p.m. —Freshman neighborhood projects—3 groups of 15 place safety surfacing mulch in playgrounds in Robe-Ann Park(maybe Micayla Cancilla Park) 6. New Business 7. Director's Report 8. Adjournment • ‘4.0 C:,,,,, - it1/4"orrilitiv. , ' -4411111 wo- i 44w ALTHOUGH THE POOL MAY BE CLOSED, YOU CAN STILL ENJOY ; rr= • THE BOB YORK SPLASH PARK! oil phillipmartn.into WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Monday, August 7, 2017 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests & Public Input 3. Approval of Minutes—Thursday, July 6, 2017 • 4. Finances - Approval of Monthly Claims & Invoices a. Final loan payment#10 for Clearwater property payment to CACFID - $6,119.10 5. Friends Of The Park, Special Projects and Old Business a. OCRA Grant Announcement b. National Night Out Review c. RecDesk on-line registration software review d. Depauw University volunteer work crews 1) Monday,August 14, 9:00 a.m.-12:00 Noon—Dig day lilies and prepare flower beds at BWSP with 19 Bonner Scholar students and area volunteers 2) Tuesday,August 22, 12:30p.m.-2:00 p.m. —Freshman neighborhood projects—3 groups of 15 place safety surfacing mulch in playgrounds in Robe-Ann Park(maybe Micayla Cancilla Park) 6. New Business 7. Director's Report 8. Adjournment 1/41d Lid • • WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:00 p.m., Monday, September 11, 2017 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests & Public Input 3. Approval of Minutes—August 8, 2016 4. Finances - Approval of Monthly Claims & Invoices • 5. New Business a. Presentation on Robe-Ann Park Band Shelter b. Approval of the RecDesk Contract for on-line registration services c. Approval of HWC Contract for completion of 5-Year Park Master Plan 6. Friends Of The Park, Special Projects, and Old Business a. Celebrate "4" In Review - Tuesday, September 19 at City Hall at 5:30pm. b. Annual Meeting for Friends of the Park- Monday, September 25th in the upper meeting room at Starbucks from 6:00-8:00 p.m. 7. Director's Report/Upcoming Programs a. Walk& Talk, Wednesday& Friday mornings, September 8-October 13, 2017 b. Movie in Robe-Ann Park—"Second Saturday" of September 9, 2017 c. Glow Throw Disc Golf Tournament- Saturday, September 30, 2017 d. 8. Next Meeting—Thursday, October 5, 2017, 7:30 p.m. 9. Adjournment • #0„, 0 Ocbr 0r WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:00 p.m., Wednesday, October 5, 2017 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests & Public Input 11111 3. Approval of Minutes—October 5, 2017 4. Finances -Approval of Monthly Claims & Invoices 5. Old Business a. Robe-Ann Park Band Shelter—Jessica Hartman, CEC Consultants b. HWC 5-Year Park Master Plan Update c. RecDesk Presentation/Demonstration—Erin Ray, Assistant Director 6. New Business a. Hunt for the Great Pumpkin—Request for help b. 7. Director's Report/Upcoming Programs a. Glow Throw Disc Golf Tournament held Saturday, September 30, 2017 b. Youth Basketball Registration 8. Next Meeting—Thursday,November 2, 2017, 7:30 p.m. 9. Adjournment • t�J 410 WE' RE LOoKiN1c) FOR 4OUR INPUT ! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Thursday, November 2, 2017 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests 3. Approval of Minutes — October 5, 2017 4. Finances - Approval of Monthly Claims & Invoices 5. 5-Year Master Plan Community Forum Public input from the Community Forum will provide the basis for the development of the Parks & Recreation Department 5-year Master Plan. This input will become the basis for goals and action items for the next five years for the department in areas including parks & recreation programming, land use, community facilities & infrastructure. 6. Director's Report/Upcoming Programs 7. Next Meeting— Thursday, December 7, 2017, 7:30 p.m. 8. Adjournment • ‘id * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * USA * * * * * * 11 *********** * * ':�l? Wi:.` * * * * * * * * * * * * * * * d r.!:.`Y�.rIZ�Cii! MOMwaliMIPTiilvi:CiCEMPI WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Thursday, December 7, 2017 WHERE: Council Room in Greencastle City Hall AGENDA 7:15 p.m. JUDGING HOLIDAY CONTESTS 0 Gingerbread House Contest 0 Brickmania Holiday Challenge: "Santa Claus" Contest 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Public Input/Special Park Use Requests 3. Approval of Minutes - Regular Meeting held Thursday,November 2, 2017 4. Finances 0 Approval of Transfers 0 Approval of Monthly Claims & Invoices 5. Friends Of The Park, Special Projects, and Old Business 0 Bandshelter Project Update 0 5-Year Master Plan Update 0 6. New Business 7. Director's Report 0 Director's Monthly Report 0 Assistant Director's Recreation Program Report 8. Set January Park Board Meeting date(s) 0 Regular Meeting - January 4th is first Thursday of the month 0 Discuss dates for Board Retreat • 9. Adjournment 4� * * * * * * * * * * * * * * * * * * * * * *********** * * * * USA * * * * * 4110 * * * * * * * * * * * * * *7 * * * * * * *li WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Monday, December 11, 2017 TIME: 7:00 P.M. WHERE: Deer Meadow Cafeteria AGENDA 7:30 p.m. GREENCASTLE BOARD OF PARK COMMISSIONER'S MEETING 1. Call to Order 2. Public Input/Special Park Use Requests 0 Putnam County Tourism Bureau Check Presentation& Photo 3. Approval of Minutes - Regular Meeting held Thursday,November 2, 2017 4. Finances 0 Approval of Transfers 0 Approval of Monthly Claims & Invoices 5. Friends Of The Park, Special Projects,and Old Business 0 Bandshelter Project Update 5-Year Master Plan Update 0 6. New Business 7. Director's Report 0 Director's Monthly Report 0 Assistant Director's Recreation Program Report 8. Set January Park Board Meeting date(s) 0 Regular Meeting -January 4th is first Thursday of the month 0 Discuss dates for Board Retreat 9. Adjournment