HomeMy Public PortalAbout2013.04.25 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
April 25, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Public Comment
Proclamations
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:35 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson, Council Member
Scott, and Council Member Witte were present. A quorum was present.
City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Michelle
Groenevelt, Community Development Director; Linda Stokes, City Treasurer; Anne Kantola,
Library Director; Delta James, City Planner; Peter Borner, Public Works Director; Barbara
Sivey, Human Resources Manage; Dennis Coyle, Parks and Recreation Director; Erin Roper,
Airport Administrative Assistant; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA1
Mayor Bailey with the consent of the Council approved the agenda as submitted.
WORK SESSION
AB 13-73 FY14 Local Option Tax Priorities
BessieJo Wagner, City Clerk, presented the Local Option Tax (LOT) City projects priority to
Council, stating that the purpose of the work session was for the Council to review each of the
City's LOT applications and discuss which applications the Council would make a priority for
the LOT Commission's recommendations for the FY14 LOT Funding. City staff has prepared 12
applications for LOT funding for FY14, for a total request of $247,547. This direction will assist
City staff with the budgeting process for FY14.
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Council Member Aymon asked Eric McCormick what his priorities were. Mr. McCormick
responded stating that the John Deere Gator was the first priority, then marketing, and the wash
station was third. Dennis Coyle, Parks and Recreation Director, responded to the same question
stating that Legacy Park was first, second was Fairway Park bathroom, third was the vehicle,
fourth was River Front Park, and fifth was the museum move.
Mayor Bailey clarified that the Urban Renewal Board was approached to fund the Legacy Park
repair. He stated that it was his opinion that Urban Renewal should fund all of it and thinks that
the board would fund part of the repair. Mayor stated that the issue was due to a design flaw in
the way that the water runoff flows.
Peter Borner, Public Works Director clarified that the sidewalk projects were separate from the
3rd Street project. He stated that the request was for curb, gutter, and sidewalks in the downtown
as needed either for new sidewalks or for sidewalk repair.
Delta James, City Planner, clarified that the art project application was to integrate public art into
the Rotary Park improvements.
Mayor Bailey stated that for the Golf Marketing partnership another funding source could be the
Council budget from the economic development line item. Council Member Witte stated that the
new Golf contract allowed for additional funds to be used for Golf marketing. Mayor Bailey felt
that it was important to support the McCall Golf Course due to the number of people it brings to
the community.
Mayor Bailey asked how much was budgeted for direct costs for FY13; Mrs. Wagner stated that
$4,000 was budgeted. Council Member Aymon asked if the $13,000 requested would cover the
actual cost of administrating the Local Option Tax. Mrs. Wagner clarified that it was more like
$17,000 to administer the tax. Mayor Bailey commented that since the LOT receipts had
improved it was time to recognize the need to fund the administration or at least a higher
percentage.
Anne Kantola, Library Director, clarified the archive project for the Library and the need to have
certain pictures and documents scanned to preserve them. She also stated that the additional
benefit to preserving these documents in digital format is the ability to do key word searches to
find specifically what someone is looking for, as well as making the documents more available to
more people.
Mayor Bailey asked about the move to the Museum and which building would need to be
remodeled. Mr. Coyle responded stating that it is the three story building facing the hospital.
Mayor Bailey stated that the contract with the Museum Board expires in October and some
thought needs to go into what will happen with the property and whether to maintain a contract
with the Museum Board and if the City can make better use of the property. Mayor Bailey
requested a work session to discuss the Central Idaho Historical Museum (OHM) use for City
Parks and Recreation. Mr. Coyle stated that there had been meetings with the Museum Board to
discuss the possibility of the Parks and Recreation Department to move to the site.
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Mayor Bailey wrapped up the discussion stating that the Council should support the Direct Costs
application at the very least what was budgeted for FY13 and possibly more. He stated that the
rest of the projects needed to be vetted in front of the LOT Commission for their
recommendations. He also commented that for the Legacy Park project the Urban Renewal
Board would fund some of the costs.
Council Member Witte asked if there were any grant opportunities for the restrooms at Fairway
Park. At this point any grant opportunities are unknown.
Mayor Bailey led the audience in the Pledge of Allegiance at 6:00 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:01 p.m.
Scotty Davenport, McCall Resident, addressed the Council stating that he has never had any
issue with bears in his trash in the 23 plus years he has lived in McCall. He asked if there would
be more than just one size of bear proof cans and would it be possible to open the bear proof can
with gloved fingers. Mayor Bailey responded stating that there would be three sizes to choose
from. Michelle Groenevelt, Community Development Director, stated that Lake Shore would
make it so the lids would not latch in the winter to make it easier.
Dr. Brian Williams, President of McCall College and Pastor of the Nazarene Church, addressed
the Council stating that both of his organizations are a part of Idaho Gives. On May 2nd, the
Idaho Nonprofit Center is sponsoring a state-wide day of giving for IRS Certified 501 (C) 3
nonprofits. Idaho Gives is an opportunity to share the important role that our many nonprofits
play in our community. The intent is to focus the public's attention on the work nonprofits do, to
urge people donate to these organizations. Donors can go online, pick their favorite charity, learn
about other charities, and make direct donations to nonprofits through the Idaho Gives web site.
The goal is to be in all of the coffee shops in McCall from 9:00 am-1:00 pm to promote this fund
raising event. Dr. Williams stated that they would like to put up temporary signage to promote
the event. However the McCall sign code does not allow for sandwich boards for non -profits to
advertise. He stated that he had recognized the need for a long term solution to amend the code
to allow for some type of allowance for temporary signage and sandwich boards for non -profits.
Mayor Bailey stated that the Council would probably consider a code amendment for special
events.
Hearing no further comments, Mayor Bailey closed the public comment period.
PROCLAMATIONS
AB 13-72 Humanitarian Wood Work Day
Peter Borner, Public Works Director, presented July 13, 2013 as Humanitarian Wood Work Day
and introduced Dave Holland who thanked the Council for their support of the event in the past
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two years. Dave Holland in conjunction with the Heartland Hunger and Resource Center has
worked with churches and other community organizations to create a humanitarian project of
obtaining firewood for those in need. The three groups of individuals designated for assistance
are; 1) widows and single women with children; 2) the aged and infirmed, and 3) those injured
and not capable of getting wood themselves.
Mr. Holland requested that the City declare, by proclamation, the second Saturday in July of
each year as the "Humanitarian Wood Work Day". This year that day is July 13, 2013. Last year,
over 300 volunteers participated in cutting, splitting and delivering over 100 cords of wood.
Since the first Wood Work Day over 300 cords of firewood have been delivered to
approximately 150 families in need.
Council Member Witte moved to proclaim July 13, 2012 to be Humanitarian Wood Work
Day in the City of McCall, and authorize the Mayor to sign the proclamation. Council
Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council
Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Swanson all
voted aye and the motion carried.
AB 13-71 National Public Works Week
Peter Borner, Public Works Director, presented May 19-25 as National Public Works Week.
National Public Works Week is a celebration of the tens of thousands of men and women in
North America who provide and maintain the infrastructure and services collectively known as
public works. Instituted as a public education campaign by the American Public Works
Association (APWA) in 1960, National Public Works Week calls attention to the importance of
public works in community life. The Week seeks to enhance the prestige of the often -unsung
heroes of our society -the professionals who serve the public good every day with quiet
dedication.
The City of McCall has 20 public works employees, who operate and maintain the City's water,
sewer, storm drainage, and transportation systems.
Council Member Scott moved to proclaim May 19— May 25, 2013 to be National Public
Works Week in the City of McCall, and authorize the Mayor to sign the proclamation.
Council Member Swanson seconded the motion. In a roll call vote Council Member Scott,
Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member
Witte all voted aye and the motion carried.
BUSINESS AGENDA
AB 13-70 McCall Area Planning and Zoning Commissioner Appointment — Amanda Smith
Thompson
Delta James, City Planner, presented the McCall Area Planning and Zoning Commissioner
Appointment — Amanda Smith Thompson. There are currently 2 positions vacant on the McCall
Area Planning and Zoning Commission. Amanda Smith Thompson has applied to serve on the
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Commission for one of these positions. Amanda Thompson lives within the city limits and has
resided in the community for more than two years.
There was Council consensus to appoint Amanda Smith Thompson as McCall Area
Planning and Zoning Commissioner for a term of three (3) years, expiring May 2016.
AB 13-79 Airport Advisory Committee Member Re -Appointment — Rick Fereday
Dennis Coyle, Parks and Recreation Director, presented the Airport Advisory Committee's
unanimous re -appointment recommendation of Rick Fereday.
There was Council consensus to appoint Rick Fereday to the Airport Advisory Board to
expire March of 2016.
AB 13-78 Airport Manager Appointment: Nathan Coyle
Gene Drabinski, City Manager, presented Nathan Coyle. Mr. Coyle received a Bachelor of
Science Degree in Environmental Resource Management, and completed the US Air Force
Advanced Airfield Managers Course, Airfield Operations Training Program, and Air Traffic
Control Technical School. Mr. Coyle comes to the City of McCall after a distinguished career
with the US Air Force.
Mr. Coyle's military career provided numerous qualifications and strengths than made him stand
out from the other applicants interviewed for the Airport Manager position. Mr. Coyle has
experience in the daily management of airport functions, supervision of airfield management and
air traffic control operations personnel, and proven ability to successfully coordinate with other
airport leadership personnel including civil and pavement engineering, maintenance and airfield
lighting. Mr. Coyle also has experience prioritizing airfield sustainment and development
funding for airport operations and maintenance.
Mr. Coyle's demonstrated dedication, knowledge, and experience as an Airfield Operations
Commander makes him an ideal selection as the City of McCall's Airport Manager.
Council Member Aymon moved to confirm the City Manager's appointment of Nathan
Coyle as the Airport Manager, per McCall City Code 1-9-3(C). Council Member Swanson
seconded. In a voice vote, all members voted aye and the motion carried.
AB 13-75 Approval of the Waste Management Contract with Lake Shore Disposal
Michelle Groenevelt, Community Development Director, presented the revised contract with
Lake Shore Disposal. At the March 28 and the April 11 City Council Meeting, the Council
reviewed a draft contract for Solid Waste Management with Lake Shore Disposal. Council gave
feed back to staff and the City Attorney as to what they would like to have changed in the
contract including making the contract subscription service as opposed to mandatory.
Mayor Bailey asked who would manage the code amendment and contract. BessieJo Wagner,
City Clerk, clarified that the contract would be managed through the clerk's department and the
code amendment would be managed through the Police Department.
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Mayor Bailey stated worked through each revision of the contract. Mayor Bailey and Council
Member Witte stated that there were some corrections to the contract that were not reflected in
the presented contract:
1. Page 6, paragraph 5.C. refers to Section 8 and should refer to Section 6;
2. Page 8, Paragraph 8.B. refers to Section 10.C. and should refer to Section 8.C.;
3. Page 8, Paragraph 8.C. refers to Section 10.B. and should refer to Section 8.B.;
4. Page 8, Paragraph 8.B. remove comma after the word "Term";
5. Page 1, First Paragraph, add July 1;
6. Page 3, Paragraph 2.A. the phrase:
"...beginning , 2013, and continuing through , 2023"
Will read:
"...beginning July 1, 2013, and continuing through June 30, 2023;
7. Page 8, Paragraph 8.B. the phrase:
"...effective 1st of each year during the Term, commencing on 1,
2013,"
Will read:
"...effective July 1st of each year during the Term, commencing on July 1, 2013,"
8. Page 8, Paragraph 8.B. the phrase:
"...effective as of 1, 2014."
Will read:
"...effective as of July 1, 2014."
9. Page 4, paragraph 4.C. the phrase:
"...heavy objects may be located..."
Will read:
"...heavy objects that may be located..."
Council Member Witte suggested that the Council talk about the ordinance prior to approving the
Contract.
Council then moved onto the Ordinance.
AB 13-76 McCall City Code Title 8 Code Amendment — Waste Management Ordinance
Adoption
Mayor Bailey went through the revisions to the ordinance since the last meeting. Council
Member Witte commented that she had suggested the addition of 5.08.05: REQUIRED BEAR -
PROOF CONTAINERS, based on the discussion from the prior meeting. She stated that her
intent was to address the public safety issue and the enforcement issue as well. This provision
would require all citizens to have a bear -proof container but not have mandatory service.
Council Member Scott posed the question of what if someone did not want trash service and
wanted to purchase a bear -proof container.
Council Member Witte stated that she had considered what had been said previously and was
concerned about the enforcement piece if people were allowed to purchase their own. Council
Member Witte also stated that she had considered an option could be that Lake Shore Disposal
could sell people a bear -proof container.
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Mayor Bailey stated that the issue is that the contract is for subscription service. He stated that if
someone chose not to subscribe then they would not need a container. Mayor Bailey also stated
that if someone stored their trash in their garage and then either took it to the dump or to the
Valley to dispose of then they would not need a container.
Council Member Witte clarified that the argument was that people did not consistently keep it in
the house or the garage. Council Member Aymon stated that some people kept it on their porch
in bags. Mayor Bailey stated that if that were the case it should be covered under the penalty
section.
There was much discussion as to the pros and cons of the amendment to require everyone to
have a bear -proof container. The discussion included the pros and cons of renting versus buying
a bear -proof container.
The Council recessed at 7:52; at 8:00 pm the Council resumed the meeting.
Gene Drabinski, City Manager, stated that there were other factors to be considered if the
Council chooses to allow people to buy instead of lease their containers. He stated that from an
operational perspective there are costs to going with the purchase option such as theft. Council
Member Witte suggested that the Council reconsider and go back to the universal service option.
Council Member Aymon stated that she liked the way it was currently written.
Council Member Witte stated that if the police department has to enforce the purchase option it
would be a significant use of public resources to enforce. Council Member Witte stated that she
would accept it as it is written or go back to the universal service option. She stated that there
needs to be universal participation or a City could not bear -proof the community.
Mayor Bailey commented that he was ok with the way the amendment is written.
Mayor Bailey summarized the discussion stating that the amendment would be as written with
the only change of the effective date as July 1, 2013.
Council Member Aymon moved to suspend the rules, read by title only, one time only,
Ordinance No. 912, Council Member Swanson seconded the motion. In a roll call vote
Council Member Aymon, Council Member Swanson, Mayor Bailey, and Council Member
Witte, all voted aye, Council Member Scott voted no; and the motion passed.
BessieJo Wagner, City Clerk, read by title only one time only Ordinance 912: An ordinance of
the City of McCall, Valley County, Idaho, enacting a new Chapter 8 of Title 5 to be entitled
Solid Waste Collection and Transportation of the McCall City Code; and providing an effective
date.
Council Member Witte moved to adopt Ordinance No. 912, with the amendment to section
5.08.04 B to correct the reference in the last line to be 5.08.04.C. and making the effective
date July 1, 2013, amending Title 8 of the McCall City Code Waste Management with the
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following amendment, approve the publication of the summary, and authorize the Mayor
to sign all necessary documents. Council Member Aymon seconded the motion. In a roll
call vote, Council Member Witte, Council Member Aymon, Mayor Bailey, and Council
Member Swanson, all voted aye; Council Member Scott voted no, and the motion passed.
The Council moved back to the Waste Management Contract. Mayor Bailey summarized that
there were no additional changes to the contract than what had been previously stated above.
Council Member Scott moved to approve the contract with Lake Shore Disposal with
amendments as discussed and authorize the Mayor to sign all necessary documents.
Council Member Swanson seconded. In a roll call vote, Council Member Scott, Council
Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member Witte
voted aye and the motion carried.
AB 13-77 Ordinance amending McCall City Code Title 4-Taxicabs
BessieJo Wagner, City Clerk, presented the changes made to Title 4-Taxicab ordinance. It was
identified that Title 4 of the McCall City Code was outdated and needed to be re -written,
particularly the chapter on taxicabs. The McCall City Council held two work sessions to develop
an ordinance regulating the licensing of taxicab businesses and taxicab drivers.
Council Member Aymon called out the following correction:
1. Page 5, section 4.4.5 "...the federal bureau of investigation"
should be:
"...the Federal Bureau of Investigation"
and the phrase:
"...Idaho state police"
should be:
"...Idaho State Police"
2. Page 9, section 4.4.13 add the words "and prominently displayed" after the words "in
sufficient detail" at the bottom of the page
Council Member Witte suggested the following corrections:
1. Page 7, section 4.4.5., paragraph G. the last sentence reads:
"Failure to continually maintain said requirements throughout the duration of the license
may result in revocation of the driver's license."
The sentence should read:
"Failure to continually maintain said requirements throughout the duration of the license
may result in revocation of the taxicab or a commercial transportation service driver's
license."
2. Page 8, section 4.4.8. H the sentence reads:
"Fail or neglect to visually display in the vehicle his/her taxicab or commercial
transportation vehicle the following:"
The sentence should read:
"Fail or neglect to visually display in the vehicle while driving, operating, or having
charge of a taxicab or commercial transportation vehicle within the city limits the
following:"
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3. Page 10, section 4.4.15 the sentence reads:
"It is unlawful for the owner of any taxicab or commercial transportation to permit any
taxicab or commercial transportation vehicle to be driven upon the streets of the city by
any person without such person being licensed as a taxicab driver or commercial
transportation driver."
The sentence should read:
"It is unlawful for the owner of any taxicab or commercial transportation business to
permit any taxicab or commercial transportation vehicle to be driven upon the streets of
the city by any person without such person being licensed as a taxicab driver or
commercial transportation driver."
Council Member Swanson moved to suspend the rules, read by title only, one time only,
Ordinance No.913. Council Member Scott seconded the motion. In a roll call vote Council
Member Swanson, Council Member Scott, Council Member Aymon, Mayor Bailey, and
Council Member Witte all voted aye and the motion carried.
BessieJo Wagner, City Clerk, read by title only one time only Ordinance 913: An ordinance of
the City of McCall, Valley County, Idaho, repealing in its entirety Section 21, Chapter 3, of Title
4 Taxicabs License Fee, and enacting a new Chapter 4 of Title 4 to be entitled Taxicabs and
Commercial Transportation Services of the McCall City Code; and providing an effective date.
Council Member Witte moved adopt Ordinance No.913, regulating the licensing of taxicab
businesses and taxicab drivers, approve the publication of the summary, and authorize the
Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a
roll call vote, Council Member Witte, Council Member Aymon, Mayor Bailey, Council
Member Scott, and Council Member Swanson voted aye and the motion carried.
AB 13-74 2013 National American Planning Association Conference Highlights
Delta James, City Planner, presented to City Council a brief summary from the National
American Planning Association conference in Chicago April 13-17, attended by Ms. James and
Michelle Groenevelt, Community Development Director. While conferences are important for
professional development and organizational capacity building, there are ideas and trends that
should be shared with the McCall Area Planning and Zoning Commission and the City Council.
AB 13-80 Discussion on idea of Local Improvement District (LID) on 3rd Street
Mayor Bailey requested City Council discuss the concept of developing a local improvement
district (LID) along 3rd Street. Mayor Bailey introduced the concept of a LID for a number of
properties along 3rd Street as a tool for funding infrastructure improvements to determine if this
should be part of a future plan/project for the City to implement.
Council Member Scott commented that if the Council proceeds with an LID process, as much as
possible the City should work with the property owners throughout the process, even at the
earliest stage of the process.
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Council Member Aymon clarified that the property owners would not have a choice to
participate in an LID if the City chose to proceed. Mayor Bailey confirmed and further clarified
stating that the property owners could appeal the process; however the Council makes the
decision.
There was some additional clarification that if the Council chose to do the LID it would be a long
process and construction on any of the properties involved in the LID would not take place until
next year.
Council Member Scott asked Mr. Woodworth if anything had changed since the last discussion
involving the Development Agreement for 501 N. 3rd Street, the would lead the Council to not
move forward with the initial estimate. Mr. Woodworth responded by stating that he was willing
to consider the option of the LID. He also stated that there may be an option for a
Redevelopment District for 3rd Street and did not feel the Council should make a decision
without first considering both options.
Gene Drabinski, City Manager, interjected that the issue, in his opinion, was who should pay for
infrastructure. He stated that it was his understanding that with either option the property owner
still pays for the work being done. Mr. Drabinski posed the question of is it the Cities position to
put the cost of infrastructure on the property owners. He stated that if it is then one of these
methods may be the way to go. However, from a policy perspective is it the City's intention to
put the cost on the property owners or would it be more appropriate for the community at large
that benefits from the improvement to fund infrastructure through a local option tax.
Mayor Bailey stated that there had been some research done a few years back on the possibility
of an Urban Renewal District for 3rd Street. A comment was made that had the district been
formed back then it would have been productive; however it was not as feasible today due to the
lack of potential development.
Mayor Bailey commented that LIDs were quite common in some other Idaho cities.
There was a comment made from an audience member that he felt it was unfair that some of the
developers had to pay for their own sidewalks while the businesses in the area that received new
sidewalks through a grant did not have to pay anything. He also commented that he thought if the
City went to the voters for a bond or tax they would probably vote for it. He also commented that
if the City had unrestricted funds, then those funds should be used for sidewalks.
There was a brief discussion regarding the bonding process. There was also a brief discussion
regard the minimum fund balance policy for the City.
Council Member Aymon stated that in her opinion, when someone signs a contract to
accomplish something, then it is expected that they would do what they said they would do. She
stated that the Council was willing to work with Mr. Woodworth and understands that sometimes
things do not go the way they planned; however when someone signs an agreement, they sign the
agreement.
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A member of the audience stated that in his opinion that some developers feel intimidated by
staff when putting in an application that they sign the agreement otherwise they would not be
able to do their project at all.
Mayor Bailey concluded that the purpose was to initiate a discussion and a point of which to start
to move forward.
Council Member Swanson stated that property owners should be notified prior to the City
moving forward.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Warrant Registers
2. Payroll Report for Period ending April 12, 2013
3. Alcohol and Catering Licenses Activity Report
Council Member Witte moved to approve the consent agenda with corrections. Council
Member Aymon seconded the motion. In a voice vote, all members voted aye and the
motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:52 p.m.
Donald C. Bailey, Mayor
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