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Home My Public Portal AboutJanuary 5 2017 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, January 5, 2017 Present: Vice President Tim Trigg, Secretary Cathy Merrell, Dr. John Hennette, City Council liaison Steve Fields and Greencastle Community School Corporation liaison Wayne Lewis Absent: President Beva Miller and Putnam County Public Library liaison David Taylor Also Present: WGRE Winter Term Students Michael Stone and Jay Klem; Eric Bernsee — Banner Graphic, Ethan Krank — WREB, Assistant Director Phil Cornelius, and Parks &Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by Vice President Tim Trigg in the Greencastle City Hall council room. Public Input- None Minutes On a motion from J.Hennette, second by C.Merrell, the minutes from the regular meeting held Tuesday, December 6, 2016 were approved as presented. All Ayes. Monthly Finances Monthly Claims - On a motion from T.Trigg, second by J.Hennette, the monthly claims against the department were approved as presented. All Ayes. Special Park Use Requests -None Assistant Director's Report The board discussed Assistant Director Phil Cornelius' monthly report which highlighted past and future programs. Director's Report/Old Business 2016 Accomplishments - In lieu of a monthly report, Director R.Weinschenk provided coverage of the department's accomplishments during 2016. The top five accomplishments include: a. A Kinetic Change Basketball Courts at Big Walnut Sports Park b. The Arthur and Ann Garceau $1,000 donation for Big Walnut Sports Park trees c. The Heartland Tennis & Pickleball Courts at Robe-Ann Park were finished d. Robe-Ann Park water line was replaced and the Anderson Street entrance narrowed from a roadway to a walkway e. Shelter#5 Improvement Project due to wind damage New Business/Direction for 2017 1. Indiana Parks & Recreation Association — Director R.Weinschenk, Assistant P.Cornelius and Park Maintenance Supervisor D.Bault will be attending the annual Indiana Parks & Recreation Association Conference in Indianapolis from Wednesday to Friday, January 18-20. 1 2. Goals for 2017 — The park board elected to not discuss and set goals until the February meeting in hopes of having information in regards to the Indiana Department of Local Government Finance and our 2017 operations budget. Goals will be discussed on Thursday, February 2, 2017. 3. Comments a. Recreation Program Registration Software — a 2017 New Year's Resolution and in the hopes of increasing registration for our programs is to seek out software for on-line programming at the IPRA Conference. We've received comments, like ... "I can't find you on-line", or "I can't find your website to register on-line." We hope some kind of software package will make it easier to register for programs,thus increasing attendance to our programs b. New Programs — We are always in the search for new programs to offer to Greencastle residents. c. Decorating the Park — Tim Trigg volunteered to lead volunteer efforts in decorating Robe-Ann Park for Christmas 2017. He has many people offer help. d. Hunt for the Great Pumpkin — Beva Miller stated that although we didn't have great numbers, she would like to see the Hunt for the Great Pumpkin Halloween event offered again. e. Dog Park Activities—Beva Miller also asked that with the completion of the dog park, could we expand our program opportunities there f. Master Plan - Completion of the Master Plan will be a high priority Next Meeting The next meeting will be the regular meeting set for Thursday evening, February 2"d, 2017 and will be moved up 1/2 hour at the request of the park board to leave additional time for the annual planning session. It will also hold the annual reorganization of board of director positions. In addition, the meeting will be preceded by the Friends of the Park Celebrate "4" Committee to discuss the 2017 Annual Independence Day Celebration. Adjournment On a motion from T.Trigg, second by J.Hennette, the park board meeting was adjourned at 8:14 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinsc enk, Director Greencastle Parks &Recreation Department Minutes approved by: f Be i ler, President Tim Trigg,Vic Presic}�nt • Cathy Merrell, ecretary Dr. John ennette j 2 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET January 5th, 2017 fp VENDOR DESCRIPTION AMOUNT 3 Kings Electric Aquatics Center—Electrical consult 240.00 3 Kings Electric Shelter#5 — Electrical repairs 265.00 AA Huber& Sons, Inc. Aquatics Center—winterization/hydrant 2,163.77 Baker's Septic Services, Inc. Portalet service @ BWSP &Jaycee Park 324.00 Big Bounce Fun House Movie in the Park 754.92 Black Lumber Company, Inc. OSB, Styrofoam & exterior paint 86.92 Card Services Expenses: 302.70 • Recreation supplies $251.64 • Travel & Training $51.06 Cintas First aid cabinet cleaned & restocked 42.14 Criss Contruction, LLC BWSP—replace dugout roof adult field 2,729.00 Dave's Heating & Cooling Office - Furnace repairs 138.00 D & S Tree Service Remove Ash tree & hang lights 1,425.00 Headley Hardware Facility maintenance supplies 222.86 Humphrey's Outdoor Power, Inc. Repair parts—Snowblower.xope 64.23 Indiana Parks & Recreation Association Annual Conference—3 full registrations 1,085.00 Joe Spiker Excavating Aquatics Center—Fill hole w/flowable fill 1,082.42 Menard's Christmas decorations & tool box 325.32 Putnam Inn Rec. Supplies - Breakfast w/the Grinch 150.00 Wal-Mart Credit Card Expenditures: 418.55 • • Office supplies $ 30.97 • Recreation supplies $248.13 • Facility maintenance $139.45 York Chevrolet Buick GMS Vehicle repairs & warranty work 331.01 Total General Operation Expenses $12,150.84 (211) PARK NON-REVERTING YOUTH BASKETBALL FUND Greencastle Community School Corp. Gym rental fees— TZ & Deer Meadow 1,250.00 Wal-Mart Credit Card Basketballs & name tags 140.29 Total Non-Reverting Youth Basketball Expenses $1,390.29 GRAND TOTAL MONTHLY EXPENSES $13,541.13 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$13,541.13 dated this 5th day of January, 2017. SIGNATURES OF GOVERNING BOARD 410 Beva Miller, President Cathy Men , Secretary Tun Trigg, president Dr.Joh , nnette •