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Home My Public Portal AboutFebruary 2 2017 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, February 2, 2017 Present: President Beva Miller, Secretary Cathy Merrell, Dr. John Hennette, City Council liaison Steve Fields and Greencastle Community School Corporation liaison Wayne Lewis Absent: Vice President Tim Trigg, and Putnam County Public Library liaison David Taylor Also Present: Carolyn Newton, Mayor Bill Dory, us, Park Maintenance Supervisor David Bault, and rParksectorP&1Rec ReCornecreation Director Rod Weinschenk on Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:03 .m. by President B.Miller in the Greencastle City Hall council room. p Renewal of Board Positions Mayor B.Dory was present to renew and swear-in park board members Dr. J.Hennette and C.Merrell for another four year term. Both agreed. Special Park Use Requests Putnam County Swim Meet—Director R.Weinschenk presented a written request from the Putnam County Swim Team to hold their second annual swim meet on Friday to 0110 Sunday, June 9, 10& 11. On a motion from J.Hennette, second b C.M approved their request. All Ayes. Y errell, the board Public Input- None Minutes On a motion from C.Merrell, second by J.Hennette, the minutes from the regular meetin held Thursday, January 5, 2017 were approved as presented. All Ayes. g Monthly Finances 1. Black Lumber Inquiry — The board made an inquiry into the "Do It Yourself' Project listed under the Black Lumber bill. 2. "National Worship of Tools Day" Program - Director R.Weinschenk discussed the "National Worship of Tools Day" DIY Project and since it wasn't already scheduled with the board, he requested permission to hold and charge the fee of$20/person. On a motion from J.Hennette, second by C.Merrell, the board set date, time and fee. All Ayes. 3. Monthly Claims — On a motion from J.Hennette, second by C.Merrell, the monthly claims against the department were approved as presented. All Ayes. Annual Board Reorganization J. Slate of Officers-After some discussion, the slate of officers was set as: a. President—Beva Miller will continue as president b. Vice President—Dr. John Hennette will step into the VP's position c. Secretary/Treasurer—Cathy Merrell will continue as secretary/treasurer 1 2. Approval—On a motion by J.Hennette, second by C.Merrell, the board approved the 2017 slate of officers. All Ayes. 4110 Park Signs Director R.Weinschenk presented a set of designs for the following park signs, Micayla Cancilla Park, Maple Berry Park, Walter & Eleanor Ballard Family Park and the Heartland Tennis & Pickle Ball Court signs. The Micayla Cancilla Park sign will have a Rotary Club Wheel logo added to it, since they donated $4,000 for the playground. On a motion from C.Merrell, second by J.Hennette, the designs were approved. All Ayes. RecDesk Software Director R.Weinschenk stated that in order to meet our primary"New Year's Resolution" we sought out on-line software during January's IPRA Conference. He presented a proposal from RecDesk for some on-line program registration software. For an annual payment of$3,900.00 this software will allow patrons to register on-line for programs, lesson and shelter and pool rental and then let them pay with a credit card anytime during the day or night. The closest we could find next to RecDesk would cost approximately $12,500.00 per year. Weinschenk informed the board that last year three of our cash registers quit working (a fourth in 2015), so we are going to have to buy new ones this year. RecDesk also has point-of-sale (POS) capabilities, as well; so it makes sense to look into this program and purchase tablets, cash drawers and receipt printers instead of new cash registers. The board agreed and asked Weinschenk to present the RecDesk contracts to City Attorney Laurie Hardwick. Director's Report Director's Report - Director R.Weinschenk gave an update in regards to activities from the past month. Next Meeting The next meeting will be the regular meeting set for Thursday evening, March 2nd, 2017 at 7:30 p.m. and will also hold judging of our annual Brickmania Challenge and Snow Sculpture Contest %2 hour prior. In addition, the meeting will be preceded by the Friends of the Park Celebrate "4" Committee at 6:30 p.m. Adjournment On a motion from J.Hennette, second by C.Merrell, the park board meeting was adjourned at 8:52 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: Beva Miller, President Tim' igg, i e President Cathy Merjll, Secretary Dr. Jolt ennettet 2 1 GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET 010 February 2nd, 2017 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics Center—winterization/hydrant 1,255.27 Baker's Septic Services, Inc. Portalet service @ BWSP&Jaycee Park 142.00 Black Lumber Company, Inc. Wood for"build-i-yourself'project 17.26 Butler's L.P. &Fertilizer Jaycee Park L.P. tank rental 125.00 Card Services Park bench&portable p.a. system 225.00 Civil Engineering Consultants Aquatics Center water line consultation 112.50 Criss Contruction, LLC BWSP—construct overhead storage area 1,780.00 Fastenal Router tool repair 43.56 Headley Hardware Facility maintenance supplies 57.28 Horizon Business Supplies Expenses: 102.31 • Office supplies: tote & calendar 86.55 • Recreation supplies—paper 15.76 NAPA (B &K)Auto Supplies Belt and vehicle cleaning supplies 49.48 Neal Tire Tire repair 35.55 Phil Cornelius Travel &Trainnig IPRA parking fees 54.00 Rod Weinschenk Various reimbursements • General—lifeguard tube $ 3.96 • Recreation—Lego Duplos $ 7.08 • Travel—IPRA Expenses $50.00 Wal-Mart Credit Card Recreation supplies—Grinch& Brickmania 30.58 York Chevrolet Buick GMS Vehicle repairs—windshield&wipers 50.00 Total General Operation Expenses $4,079.79 (211) PARK NON-REVERTING YOUTH BASKETBALL FUND Andrew Smith Youth basketball official 216.00 Candice Childress Gym supervisor fees 176.00 Cindy Lou Lowes Gym supervisor fees 159.50 Nathan Kober Youth basketball official 216.00 Taylor Made Awards Youth basketball shirts less sponsor fee 2,367.00 Total Non-Reverting Youth Basketball Expenses $3,134.50 GRAND TOTAL MONTHLY EXPENSES $7,214.29 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,214.29 dated this S`h day of January, 2017. SIGNATURES OF GOVERNING BOARD ageje , l 0 4 Beva Miller,President Cathy Merre , ec etary Tim Trigg, Vice President Dr.John ennett / . V V