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Home My Public Portal About2013.06.14 Special MinutesMINUTES McCall City Council Special Meeting Legion Hall - McCall City Hall (Lower Level) June 14, 2013 Agenda Budget Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the special meeting of the McCall City Council to order at 10:00 a.m. Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member Swanson, and Council Member Witte were present. City staff present was Gene Drabinski, City Manager; Linda Stokes, Treasurer; Dennis Coyle, Parks and Recreation Director; Larry Stokes, Interim Police Chief; David Simmons, Information Systems Manager; Eric McCormick, Golf Superintendent; Michele Groenevelt, Community Development Director; Barbara Sivey, Human Resources Manager; and BessieJo Wagner, City Clerk BUDGET WORK SESSION Property Taxes Council discussed the possible impact of a 3% property tax increase on the estimated levy rate and individual property taxes. The discussion included the impact on City services if the Council did not take the 3% increase for FY14 and possibly the foregone amount. There was Council discussion regarding the merits of a 1 % local option sales tax, particularly with the need to state a specific project or projects that would be accomplished with the funds generated by the tax. The discussion also included what would need to be done in order to do the tax proposal correctly and the need for community forums to enlist community involvement during the process. County Dispatch Fees Update There was a brief discussion regarding the potential increase in the cost of the Idaho Law Enforcement Telecommunications System (ILETS) and how it would affect the City's budget. Review of personnel costs, including benefit cost increases There was much Council discussion regarding the possible 35% increase in healthcare costs for employees and what the impact of those costs are on the City's budget. Gene Drabinski, City Manager was confident that through the bidding process the increase would be much lower than the budgeted 35%. Council discussed that they would need to determine what portion of health insurance costs would be passed onto the City and what portion would be passed onto the McCall City Council Special Meeting Page 1 of 4 June 14, 2013 employees. There was general Council consensus in favor of providing affordable healthcare to employees. Department -by -Department review of the draft budget The Council worked through each department's budget. Mayor and Council Mayor Bailey suggested that the Council consider some amount be put in the Campus Plan Line of the Council Budget. Also he stated that they should consider starting with the parking lot improvements with about $2000 from the Economic Support line to shift to Campus Plan Council Member Witte brought up that the County needs to pay more for some of the cost share items. She suggested that a list be made of all cost share opportunities with the County. Information Systems General discussion took place regarding the Information Systems budget for FY14. City Manager General discussion took place regarding the City Manager budget for FY14. Administrative Costs General discussion took place regarding the Administrative budget for FY14. Finance General discussion took place regarding the Finance budget for FY14. City Clerk General discussion took place regarding the City Manager budget for FY14. Community Development General discussion took place regarding the City Clerk budget for FY14. Police Gene Drabinski, City Manager, stated that significant staff cuts in the Police Department was being recommended to include 2 patrol officers, 1 code enforcement officer, 1 administrative officer. Council Member Witte asked if the City Police Department would work with the County to assist with coverage during peak periods. Mayor Bailey asked if the County would be extending some of their court to the City of McCall, Interim Chief Stokes stated that currently not. Library General discussion took place regarding the Library budget for FY14. Airport General discussion took place regarding the Airport budget for FY14. McCall City Council Special Meeting Page 2 of 4 June 14, 2013 Recreation Fund, Programs Dennis Coyle, Parks and Recreation Director, commented that the LOT recommendation eliminated the vehicle. Council Member Aymon suggested it may get moved up on the LOT priority list. Recreation Fund, Parks General discussion took place regarding the Recreation Fund, Parks budget for FY14. Golf Course Eric McCormick, Golf Course Superintendent stated that personnel cut would be needed to make the Golf Course budget sustainable. Streets There was some Council discussion concerning the reconstruction of Park Street and the burying of the power lines. It was clarified that the amount budgeted for chip sealing would cover approximately 3 miles of road. There was some discussion regarding the additional personnel cost and the rationale behind it. Water Sewer Review of Draft CIP MCPAWS Robert Berman, Executive Director of MCPAWS Regional Animal Shelter, presented their FY14 budget request. McCall Transit Terri Lindenberg presented the FY14 budget request for McCall Transit. There was a brief discussion regarding how the ridership was affected by instituting a fare. Local Option Tax Commission Bob Giles, Local Option Tax Commission Chair, presented the Commission's recommendations for FY13. Council Member Scott felt that funding the ice rink was important and should be moved above the sidewalks on the contingency list. Council Member Swanson agreed stating that the maintenance of the building is critical. He also stated that he would like to see the ice rink fund itself; however they need help now. There was continued discussion regarding the ice rink. There was a brief discussion regarding the snowmobilers. A representative of the Idaho Hockey Foundation clarified that the LOT application from the Swigert Foundation for the Junior Steele Heads Hockey team should actually be the Idaho Hockey Foundation. City Council Deliberation Council discussed whether to take the 3% and the foregone amount for FY14: Council Member Aymon stated that her priorities were pavement management and the Parks and Recreation move. Council Member Swanson agreed and also the restroom at Fairway Park and a pickup for Parks. Council Member Scott stated that funds for the City Hall envelope should be spread possibly over 2 years along with the pavement management system. She commented that streets, City McCall City Council Special Meeting Page 3 of 4 June 14, 2013 Hall, Airport Land Acquisition, and the Restroom at Fairway Park should be priorities. Council Member Scott also stated that additional personnel cuts need to be looked at.— Gene Drabinski, City Manager, stated that many of the departments already are running as lean as possible and that (5.5) positions have been cut already. Council Member Aymon stated that she was in favor of the 3% increase and the foregone amount. Council Member Swanson stated that he needed to think about it more in detail. Council Member Scott would normally only be for the 3%; however is considering taking both. Mayor Bailey stated that he was in favor of the 3% increase and the foregone amount. There was some discussion regarding the LOT Sales Tax. Mayor Bailey posed the question to Council as to whether or not to proceed with the LID process on 3`d Street. The Council discussed the merits of whether to speak with the property owners. Mayor Bailey felt that a start to the process needed to happen an also that it is a priority on the Comprehensive Plan. Council Member Swanson stated that it was a solution to solve one property owners issue but affects other property owners and he had an issue with that. He stated that it would be divisive. He also felt that there were ways to build infrastructure in way that there would be match of funds from the City. Council Member Aymon felt that the infrastructure downtown needed to be brought up to date and was more of a priority. FY14 Budget Development Next Steps Gene Drabinski, City Manager, wrapped up the meeting with a review of the following next steps to the budget development process: 1. Public Open House (conducted by staff) on July 9, 6:00 pm 2. Council Work Session on July 12 (and July 15 if necessary), 9:00 am — 4:00 pm Tentative Budget Adoption 3. FY14 Budget Public Hearing on August 8, 6:00 pm 4. FY14 Budget Adoption on August 22, 6:00 pm ADJOURNMENT Without further business, Mayor Bailey adjourned the meeting at 4:47 p.m. ATTEST: ,`,,�111t11111,,,,,, �v Mccq �'',.. s Ni�� ; s :d- _ * ZAL = a= �. Ax= 0 `�o� BessieJo gner, C Vliu %to onald C. Bailey, Mayor McCall City Council Special Meeting June 14, 2013 Page 4 of 4