HomeMy Public PortalAbout2013.06.27 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
June 27, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:32 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson, Council Member
Scott, and Council Member Witte all answered roll call.
City staff present was Gene Drabinski, City Manager; Bill Punkoney, City Attorney; Nathan
Coyle, Airport Manager; Anne Kantola, Library Director; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA 1
Mayor Bailey with the consent of the Council approved the amended agenda.
WORK SESSION
AB 13-116 Setting Criteria for Public Forums as it relates to Ordinance Adoption
Gene Drabinski, City Manager, proposed to Council the need to establish criteria for ordinances
that may need a public forum prior to adoption. He recognized that there have been ordinances
and policies that did not require a public hearing, but a public forum would have been beneficial
due to the contentious issue. Mr. Drabinski suggested placing the method and criteria of a public
forum in the Governance Manual. He requested Council determine what criteria would trigger a
public forum.
Mayor Bailey distributed a handout, Attachment 1. He acknowledged the difficulty knowing
what would generate public interest. He suggested working with staff to determine the public
McCall City Council Regular Meeting
June 27, 2013
Page 1 of 5
interest and forming an ad hoc committee. Mayor Bailey gave some examples where this type of
process had been used in the past.
Council Member Aymon suggested using broad categories such as public safety issues, major
infrastructure projects, or tax policies and gave examples of the categories.
Council Member Witte approved of forums and stated they were productive and helpful to give
the community an opportunity to speak but was unsure a committee would be necessary.
Council Member Swanson stated the City would benefit from more interaction with constituents
and agreed the forum process would be very beneficial. He suggested more off site meetings on
a one on one basis. He expressed the need for a better communication strategy and relaxed
atmosphere.
Mayor Bailey cautioned against taking the comments of few to be representative of the many. He
stated it was better to get comments from a group.
Council Member Scott agreed with Council Member Aymon's comments. She suggested
Council could be more proactive by reaching out to citizens and look at the number of people it
could affect and to what degree the impact the ordinance would have. She stated that anything
that required a citizen to pay additional money should be considered a high degree of impact.
Council discussed the difficulty of getting more public participation and predicting public
interest.
Mayor Bailey led the audience in the Pledge of Allegiance at 5:59 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:00 p.m.
Patrick Phillips— 344 Carmen Drive, asked Council what the requirements were if he kept his
containers in an enclosed garage. Council explained the services Lake Shore provided to their
subscribers.
Hearing no further comments, Mayor Bailey closed the public comment period.
BUSINESS AGENDA
AB 13-114 Library Board of Trustees Appointment — Lola Elliott
Anne Kantola, Library Director, presented the appointment of Lola Elliot to join as a member of
the Library Board of Trustees.
McCall City Council Regular Meeting
June 27, 2013
Page 2 of 5
There was Council consensus to appoint Lola Elliot to the Library Board of Trustees to a
term to expire October of 2018.
AB 13-112 McCall Improvement Committee annual report to Council
Carolyn Trino, Chairperson of the McCall Improvement Committee, presented the Committee's
annual report to the City Council. Mrs. Trino updated Council on the improvements to local
parks and America in Bloom and McCall in Bloom. Mrs. Trino reviewed McCall Improvement
Committee's budget and what was spent on projects.
AB 13-115 FY13 Local Option Tax Contingency
Bob Giles, Local Option Tax Commission Chair, presented to Council the FY13 Local Option
Tax Contingency. Mr. Giles stated that on May 23, 2013 staff presented to Council an update on
the FY13 LOT receipts. It was discussed that the original amount budgeted for LOT funds were
$240,448 and had a contingency of $11,920. The total budgeted amount for FY13 projects was
$252,368. Mr. Giles informed Council that LOT funds were trending to exceed the original
budgeted amount and the LOT budget needed to be revised to reflect additional contingent
projects.
Mr. Giles presented the LOT Commission's recommendations to fund 4 projects. The projects
that were recommended were:
1. $20,000 to the Golf Course for sod replacement
2. $600 to Payette Lakes Community Association — 4th of July Family Fun Day
3. $13,000 to the City of McCall — Clerk's Department for Direct Costs
4. $5,000 to the Centennial Committee for Centennial Park
Council Member Witte abstained from voting due to a possible financial conflict of interest.
Council Member Aymon moved to approve the LOT Commission's recommendation to
add 4 projects to the FY13 LOT revenue contingency list. Council Member Swanson
seconded the motion. In a roll call vote Council Member Aymon, Council Member
Swanson, Mayor Bailey, and Council Member Scott all voted aye and the motion carried.
AB 13-118 First Amendment to Exclusive Agreement for Collection and Disposal of Solid
Waste — Lake Shore Disposal
BessieJo Wagner, City Clerk, presented the first amendment to the Solid Waste contract to
Council. She pointed out the changes were reviewed by the City Attorney. Council clarified
they were only reviewing the amendment. Everett Arter, Lake Shore Disposal, had no objections
to the amendment.
Council Member Swanson moved to approve the First Amendment to Exclusive Agreement
for Collection and Disposal of Solid Waste with Lake Shore Disposal as amended and
authorize the Mayor to sign all necessary documents. Council Member Aymon seconded
the motion. In a roll call vote Council Member Swanson, Council Member Aymon, Mayor
Bailey, Council Member Scott, and Council Member Witte all voted aye and the motion
carried.
McCall City Council Regular Meeting Page 3 of 5
June 27, 2013
AB 13-117 Comprehensive Capital Facilities Finance Plan Research Proposal
Gene Drabinski, City Manager, presented the Capital Facilities Finance Plan Research Proposal
to Council. Mr. Drabinski informed Council the intentions were to utilize Cameron Arial for the
project. Mr. Drabinski gave a brief biography of Mr. Ariel. Council briefly discussed the time
frame of the project. Mr. Drabinski stated his intent was to obtain Council support of the research
plan prior to pursuing an agreement with Mr. Ariel. Council discussed the funding of Mr. Ariel.
Mr. Drabinski explained the funding would come from the City budget and go to Boise State
Scholarship fund.
Consensus from Council for Staff to work with Cameron Ariel to develop a Comprehensive
Capital Facilities Finance Plan pending mutual agreement of payment for services not to
exceed $5000 and authorize the Mayor to sign all necessary documents.
AB 13-113 Approval Request for pending purchase and sale agreement to acquire 78.58 or
15.302 acres of land adjacent to the McCall Municipal Airport
Nathan Coyle, Airport Manager requested approval to postpone the purchase and sale agreement
of land by the McCall Municipal Airport. Mr. Coyle stated the reason for postponement was due
to the purchase not proceeding as anticipated.
Council and Bill Punkoney, City Attorney, discussed using executive session to discuss land
purchases. Mr. Punkoney explained executive session was to protect the city's ability to
negotiate. Council discussed the timeline and the State of Idaho's contribution.
Mayor Bailey moved to table any action on the agreement to purchase the land at the
McCall Municipal Airport until the next regular council meeting on July 11. Council
Member Swanson seconded the motion. In a Voice vote, all members voted aye, and the
motion passed.
Staff recommended approval of the following items:
1. City Council Special Meeting Minutes — January 25, 2013
2. City Council Regular Meeting Minutes — February 14, 2013
3. City Council Regular Meeting Minutes — February 28, 2013
4. Warrant Registers
5. Payroll Report for Period ending May 10, 2013
6. Alcohol and Catering Licenses Activity Report
A brief discussion took place regarding the minutes and the Warrant Register.
Council Member Witte moved to approve the Consent Agenda with the minutes corrected.
Council Member Swanson seconded the motion. In a Voice vote, Council Member Witte,
Council Member Swanson, Council Member Aymon, Mayor Bailey, and Council Member
Scott, with the exception of the Shore Lodge check, all voted aye and the motion carried.
McCall City Council Regular Meeting Page 4 of 5
June 27, 2013
There was general discussion regarding health care costs and employees health assessments.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 7:06 p.m.
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McCall City Council Regular Meeting Page 5 of 5
June 27, 2013
ATTACHMENT 1
ILLUSTRATION OF SCALABLE PUBLIC PROCESS PLANNING SYSTEM
This Exhibit was adopted by Council Motion as follows: "I move that the City Council approve the
following illustrations of the Scalable Public Process Planning System, in accordance with the
procedures set forth in Article 2.1.9 of the City of McCall Governance Manual."
Scalable Public Process Planning System
Getting the right people in the right place at the right time making the right decisions to keep the
residents of McCall well-informed and engaged
Level of Public Interest/Impact
Straightforward issue
• Information only
• Low controversy
• One-time event
More complex issue
• Multiple public "touches"
• Public input helpful
• Low controversy
• Longer term impact
Complex, and/or controversi
issue
al
• Lasting policy and/or land
use impacts
• High interest for multiple
community elements
• Public input desired
• Longer process
Who and How
Ad Hoc Committee (2.1.3,
2.1.9)
• Staff "expert"
• Communications
Coordinator
A few E-mails
Ad Hoc Committee (2.1.3, 2.1.9)
• Director/designee
• Staff "expert"'
• Communications
Coordinator
➢ One or more
meetings
Small Task Force (2.1.7, 2.1.9)
• City Council liaison
• City Manager/designee
• Director/designee
• Staff "experts"
• Communications
Coordinator
Sample Outreach
Activities/Tools
Information (2.4.6)
Press release
• Calendar announcement
• Post on the City Web
Small-scale campaign
May include above, plus:
• Display ad
• ListSery notification
• FAQ
• Presentations to Key
Influencers (ie., Rotary,
Chamber, 2.4.3)
Longer, more complex strategy
may include above, plus:
• Multiple press releases/
announcements
• Targeted outreach to
potential stakeholders
• Stakeholder meetings
(2.4.3)
• Neighborhood meetings
(2.4.5)
• One or more public forums
(2.4.4)
• Built-in, iterative feedback
loop to evaluate results and
alter course
McCall City Council Regular Meeting
June 27, 2013
ATTACHMENT 1
Extremely complex, significant
and/or controversial issue
• Lasting policy and/or land
use impacts
• Engage broad range of
community interests
• Significant public input
required
• Long process
Public Process Steering Group
(2.1.6, 2.1.9)
• City Council liaison
• City Manager/designee
• Director/designee
• Staff "experts"
• Communications
Coordinator
• Citizen(s)
• A series of meetings over
months or years
Large-scale, long-term PR
campaign may include above,
plus:
• Strategic use of multiple
public engagement tools
like field trips,
informational
presentations, focus
groups, visioning exercises,
etc.
Clear, distinct milestones
and decision-point(s).
• Built-in, iterative feedback
loop to evaluate results and
alter course as needed
Note that outreach is an art, not a science; the committee composition and tools shown are NOT
PRESCRIPTIVE, but are examples of the approaches, tools and strategies that might be appropriate for
public process planning at various levels of Public Interest/Impact. The hard part will always be the
decision on when, or if, to engage the public beyond the regular or special public meetings of the Council
or Staff.
It will be difficult to predict when or how some topic or subject will be controversial or draw significant
attention from the public at large. Frequently, a small group, with some unknown (at the time) agenda,
will be attracted to a specific topic; they will generate considerable discussion and argument over the
topic, whereas the public at large will not seem to be concerned. Careful planning and leadership of the
discussion will be required to achieve broad consensus while not seeming to "cave" to a small minority.
The goal will always to achieve a consensus on the topic at hand, both within the Council and the public.
McCall City Council Regular Meeting
June 27, 2013