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Home My Public Portal AboutMay 4 2017 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, May 4, 2017 Present: President Beva Miller, Vice President Dr. John Hennette, Secretary Cathy Merrell, City Council liaison Steve Fields and Greencastle Community School Corporation liaison Wayne Lewis Absent: Tim Trigg Also Present: Julie Carr, Eric Bernsee — Banner Graphic, Mayor Bill Dory, Park Maintenance Supervisor David Bault, Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners was called to order at 7:30 p.m. by President B.Miller in the Greencastle City Hall council room. Public Input-None Special Park Use Requests 1. Carr 5K — Mrs. Julie Can was present and requested permission to use the Albin Pond Trail on Saturday, June 10 for a portion of the annual Keith Can 5K Run. On a 1111 motion from J.Hennette, second by C.Merrell the request was granted. All Ayes. 2. Summer Enrichment Program — Brian Cox executive director Gobin Summer Enrichment Program provided their annual written request to use the pool in the afternoons if they pay for swimming lessons for their participants. After brief discussion the board approved the request on a motion from C.Merrell, second by J.Hennette. All Ayes. Approval of Minutes from April 6,2017—On a motion from J.Hennette, second by C.Merrell,the minutes from the regular meeting held on April 6 were approved as presented. All Ayes. Approval of Monthly Claims & Invoices - On a motion from J.Hennette, second by C.Merrell,the monthly claims were approved as presented. All Ayes. Personnel 1. Lifeguards Needed - Director R.Weinschenk stated help with the recruitment of additional lifeguard staff. At this time, approximately 8 lifeguards were confirmed with the need of up to 22. He has approached North Putnam, South Putnam and Cloverdale schools for numbers. 2. Approval to Hire-Director R.Weinschenk presented a list of employees for the parks&recreation department and leading off the list was Erin Ray to fulfill the position of Aquatics/Assistant Director; as well as a portion of the seasonal maintenance, lifeguard, front desk and concessions employees. On a motion from C.Merrell, second by J.Hennette,the list was approved. All Ayes. 1 Friends Of The Par k, Special Projects, and Old Business 1. Big Walnut Sports Park Youth League Contracts—Director R. Weinschenk r presented an update to the youth league contracts, as follows: a. Greencastle Youth Baseball - complete b. Greencastle Youth Softball Association Inc. (formerly Putnam County Girls Slow-Pitch Softball)—complete c. Putnam County Youth Soccer Association—Still pending 2. Park Signage—Director R.Weinschenk Micaela Cancilla and Maple Berry Parks signs are finished and need to be picked up. New Business Summer Intern—Jorden Frodermann who is a Greencastle native and student at Indiana State University will be joining our staff this summer to complete his internship. The park board gave their blessing. Frodermann will begin around May 22na Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, June 1 at 7:30 p.m. Adjournment On a motion from T.Trigg, second by J.Hennette, the park board meeting was adjourned at 8:16 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director 1111 Greencastle Parks &Recreation Department Minutes approved by: --g IAA Beva Miller, President Dr. Henne e, ice President ea CathyCAtfriA Merrel Secretary Tim Trigg Y 2 GREENCASTLE PARKS & RECREATION DEPARTMENT III (204) ACCOUNTS PAYABLE VOUCHER DOCKET May 4th, 2017 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. BWSP—Open central restroom 1,222.71 Baker's Septic Services, Inc. Portalet service @ BWSP &Jaycee Park 142.00 Cardinal Leasing,Inc. 12-month lease of office copiers 2,245.44 Card Services Expenses: 209.64 • Dolly's World—Stuffed animals $144.65 • Vacuums & More—repair parts $ 64.99 Forest Commodities Landscape and playground mulch 1,967.00 Headley Hardware Facility maintenance supplies 334.76 Horizon Business Center Office supplies—white copy paper 47.05 Humphrey's Outdoor Power Lawnmower repair parts 1,417.61 Intellicorp Employment background checks 49.86 JTN Services Repair parts for electric generator 189.85 Menard's—Terre Haute Storage closets x 2 498.00 • Recreation supplies $249.00 • Facility maintenance $249.00 NAPA Greencastle 10w30 motor oil 56.94 Orkin Parkhouse- Recurring pest services 88.96 Putnam County Health Department 2—Servesafe books 100.00 1111 Quality Chemical Company DynaMo paint remover 173.48 Snowy Pines Nursery Earth Day and Arbor Day trees 1,297.43 State Chemical Company Cleaning chemicals and air fresheners 655.91 Sunset Ink SPARK t-shirts 400.00 Wal-Mart Credit Card Recreation Supplies 348.95 Total General Operation Expenses $11,551.57 (211) PARK NON-REVERTING YOUTH BASKETBALL FUND Card Services Pacers Home Court—Basketballs 21.03 Mid-America Sports Advantage Softball field supplies and bases 2,347.50 Total Non-Reverting Youth Basketball Expenses S2,368.53 GRAND TOTAL MONTHLY EXPENSES $13,920.10 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$13,920.10 dated this 4rh day of May, 2017. SIGNATURES OF GOVERNING BOARD li diBeva Miller,P ide Cathy Merrell, cretary Dr. John Heinle,Vice esident Tim Trigg v