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Home My Public Portal AboutJune 1 2017 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, June 1, 2017 Present: President Beva Miller, Vice President Dr. John Hennette, Secretary Cathy Merrell, Tim Trigg, City Council liaison Steve Fields, School Board Liaison David Taylor, and Greencastle Community School Corporation liaison Wayne Lewis Absent: Also Present: Jerry & Monica Martin, Mayor Bill Dory, Eric Bernsee — Banner Graphic, Jordan Froderman — ISU Intern, Assistant Director Erin Ray, Park Maintenance Supervisor David Bault, Parks & Recreation Director Rod Weinschenk Call to Order Following the dedication of Micayla Cancilla Park, the regular meeting of the Board of Park Commissioners was called to order at 7:42 p.m. by President B.Miller inside Mama Nunz Restaurant meeting room. Public Input - Jaycee Park Concerns - Jerry & Monica Martin, who live across from Jaycee Park, were present to voice some concerns in regards to usage. There concerns were ... 1. The park tends to draw"Not-family oriented" activities, usually held after dark. 410 2. They have seen drug activity from their front window. 3. They've witness other nocturnal activities from their front window. The board listened to their concerns and park board C.Merrell asked them to call the police if they witness these activities. Director R.Weinschenk and Mayor B.Dory stated they would discuss the concerns with the police chief and ask if the GPD could make additional trips through the park. Approval of Minutes—Director R.Weinschenk presented minutes from the regular meeting held on Thursday, May 4, 2017. On a motion from J.Hennette, second by C.Merrell,the minutes from the regular meeting were approved as presented. All Ayes. Approval of Monthly Claims & Invoices—A few questions were asked about this month's claims. They included ... 1. ASA Surveying- C.Merrell made the inquiry as the survey of Anderson Street entrance. Director R.Weinschenk explained that care along the northern property lines have been questioned by the two neighbors bordering the entryway; so ASA Surveying was hired to clarify the property line. To clarify—the park department owns and will care for the hedge to the east and although we own with 2-feet of the basement wall,the neighbor to the west will care for the grass line to the west. 2. Banner Graphic—T.Trigg commented positively on the "good deal"we received from the Banner Graphic to print 5,500 brochures. The brochures were passed through the elementary grades of the North Putnam, South Putnam, Cloverdale 410 and Greencastle Community School Corporations. 1 On a motion from T.Trigg, second by J.Hennette, the monthly claims were approved as presented. All Ayes. Friends Of The Park, Special Projects, and Old Business Updates 1. Big Walnut Sports Park Youth League Contracts -Pending- Putnam County Youth Soccer Association—When it was explained that the contracts were still outstanding, T.Trigg stated to contact Pedar Foss who will be the next league president. 2. 2017 Annual Activity and Event Brochure—Director R.Weinschenk passed out copies. 3. Robe-Ann Park Bandstand Project Update—Director R.Weinschenk reported: a. Parkfest- Parkfest entertainers will be donating all most all payment back to the project b. Fundraising- Greencastle Civic League has promised to complete fundraising for the project c. Play Structures Removed - The adjacent playground has been removed due to flooding of the area. This will allow freedom of moving construction equipment while building the new bandshell. We will investigate moving the structures up the hill. d. Civil Engineering Consultants—CEC has started the preliminary studies of the location and early designs of the structure. 4. Micaela Cancilla Park Updates—Director R.Weinschenk turned to Mayor B.Dory who is also the president of the Greencastle Rotary Club and thanked the Rotary Club for their donation toward the playground. Mayor Dory then complimented the board for installing the Micayla Cancilla Park sign with the • Rotary logo on it. New Business 1. Park Facilities Roof Replacement Project—Director R.Weinschenk explained that in 2016 Greencastle received a hailstorm that damaged a number of roofs in the municipal park system; so the insurance company was involved. The insurance company agreed and will pay to have a number of the roofs replaced. The bid forms were drafted by CEC and city attorney Laurie Hardwick drafted the contract which have yet to be signed. On a motion from C.Merrell, second by T.Trigg,the board gave President B.Miller or Vice President J.Hennette permission to sign them when they are ready. All Ayes. 2. Greencastle Aquatics Center public address system—Director R.Weinschenk informed the board that the public address system at the pool needs to be replaced, and is required for public pools. He would like to hire Greg Hedge to replace and install a new PA system at a budget around $2,100. On a motion from J.Hennette, second by C.Merrell,the board approved the request for a new PA system. All Ayes. Personnel 1. Lifeguards - Director R.Weinschenk stated that we met our need for at least 18 lifeguards recruiting many from North Putnam, Cloverdale and South Putnam. We do have a few from Greencastle. 2 2. Approval of Summer Seasonal workers list—Director R.Weinschenk presented an updated list of employees to fill our summer seasonal positions. The board approved the list on motion from J.Hennette, second by C.Merrell. All Ayes. New Business 1. BWSP Keith Carr Basketball Court—Park maintenance supervisor David Bault reported that he will install a temporary sign provided by the Julie Carr at the Keith Can basketball court. 2. Paving Robe-Ann Park—Mayor B.Dory stated that some funding for replacing asphalt pavement and installing curb and gutter within Robe-Ann Park placed in the EDIT Plan. The board was excited about the potential facelift; and thanked him for his support. 3. WREB Days—Aquatics Director E.Ray let the board know that season has started at the aquatics center and the first WREB—94FM Days is approaching. We hold two of these days a season which brings in many people at the special rate of 94-cents each. 4. Cubbies Needed—T.Trigg asked E.Ray to look into getting cubbies for the patrons to use at the splash park. Director Weinschenk mentioned that the lockers inside the department need to be replaced, since many are showing 24 years of wear. 5. Aquatics Center Remodel—The Cubby discussion led into the next discussion which Director R.Weinschenk stated with the new federal regulations in regards to bathroom usage that a remodel of both the women's and men's restrooms is needed. Both offer obsolete "gang showers"which are not often used. Remodel, new fixtures, lockers and paint are all needed. • 6. Executive Session—Mayor B.Dory invited the Board of Park Commissioners to an Executive Session with the City Council which has been scheduled for Monday, June 12th at 7:00 p.m. at Greencastle City Hall to discuss Real Estate Acquisition for the potential Community Center/YMCA project. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, June 1 at 7:30 p.m. Adjournment On a motion from C.Merrell, second by J.Hennette, the park board meeting was adjourned at 8:30 p.m. All Ayes. • Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle rks &Recreation Department Minutes approved by: Beva Miller, President D . J hn Henn e, Vice President CLebri • Cathy M ell, Secretary Tim Tri 3 1 1 GREENCASTLE PARKS & RECREATION DEPARTMENT II (204) ACCOUNTS PAYABLE VOUCHER DOCKET June 1, 2017 VENDOR DESCRIPTION AMOUNT ASA Land Surveying, Inc. Robe-Ann borders survey 920.00 Baker's Septic Services, Inc. Sewer camera, clean out,portalets 442.00 Banner Graphic Annual brochure printing 3,582.40 Black Lumber Company Concrete & lumber 30.53 Bound Tree Material Replacement AED pads 224.16 Brenntag Mid-South, Inc Hydrochloric acid to balance pH 488.83 Callan Taylor Reimbursement for SERVSAFE course 183.13 Cardinal Leasing, Inc. Copier fees—copies 1,457.56 Gordon Food Service Product for resale 1,854.58 Greencastle Offset Printing Aquatics season passes 342.00 Headley Hardware Facility maintenance supplies 775.37 Horizon Business Center Office supplies—paper, labels&pens 49.29 Humphrey's Outdoor Power Stihl chainsaw&mower repairs 1,217.67 Indiana State Dept. of Health Swimming pool bacteriological kits 450.00 Joe Spiker Excavating Aquatics center water line repair 8,100.00 Koorsen Environmental Aquatics center exhaust fan inspection 475.00 Lifeguard Store Lifeguard supplies 303.75 NAPA 5W20 oil 5.79 Neal Tire Tire repairs 62.48 0 Otto's Streetscape Solutions Micaela Cancilla& Maple Berry signs 2,600.00 Pepsi Beverage Company Beverage for resale 769.88 Shuee & Sons, Inc. Pool—employee refrigerator 450.00 Spear Corporation Start up,pump repairs & chemicals 2,422.14 Spear Corporation Maintenance & chemical supplies 1,564.34 Sunset Ink Summer help t-shirts 829.50 Taylor-Made Awards Summer help polo t-shirts 658.42 Three Kings Electric Electrical repairs 4,828.00 • Facility maint. - Tennis lights $4,613.00 • Pool maint. —Splashpark breaker 215.00 T.J.'s Upholstery Aquatics center umbrella repairs 40.00 Walmart Facility maintenance supplies 95.58 W.H.S. Stump Removal Robe-Ann Park maple tree stump 75.00 Total General Operation Expenses $35,297.40 (211) PARK NON-REVERTING SOFTBALL FUND Butler's L.P. & Fertilizer Field marker chalk 25.50 Total Non-Reverting Softball Expenses $25.50 GRAND TOTAL MONTHLY EXPENSES $35,322.90 - Over - ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$35,322.90 dated this 1st day of June, 2017. SIGNATURES OF GOVERNING BOARD eAth Beva Miller, r nt Cathy Merrelgecret Dr.Joh He ette, e President Tim Trigg