HomeMy Public PortalAboutJuly 6 2017 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
Thursday, July 6, 2017
Present: President Beva Miller, Secretary Cathy Merrell, Tim Trigg, and City
Council liaison Steve Fields
Absent: Vice President Dr. John Hennette
Also Present: Jerica Bean — Depauw University WREB, Eric Bernsee — Banner
Graphic, &Parks & Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Board of Park Commissioners was called to order at 7:32 p.m.
by President B.Miller in the City Hall council meeting room.
Public Input
July 4th — City Council Liaison Steve Fields commended the parks & recreation
department on an outstanding July 4th celebration. Tim Trigg agreed. He then thanked
them for the compliments. When asked, Director R.Weinschenk discussed a few issues
and recommendations for next year.
Approval of Minutes—Director R.Weinschenk presented minutes from the regular
meeting held on Thursday, June 1st, 2017. On a motion from T.Trigg, second by
C.Merrell,the minutes from the regular meeting were approved as presented. All Ayes.
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Approval of Monthly Claims & Invoices—A few questions were asked about this
month's claims. . On a motion from T.Trigg, second by C.Merrell,the minutes from the
regular meeting were approved as presented. All Ayes.
Friends Of The Park, Special Projects, and Old Business Updates
1. Park Facilities Roof Replacement Project—Director R.Weinschenk explained
that Daniel Construction was the lowest bidder and will complete the roof
replacement project due to hail damage in 2016. Work has started. 7 •
2. Bandshell Update—Director R.Weinschenk gave a quick update in regards to the
bandshell replacement committee.
3. Big Walnut Sports Park Youth League Contracts - Pending- Putnam County
Youth Soccer Association still hasn't been received.
4. Greencastle Aquatics Center public address system—The public address
system at the pool has been replaced by Greg Hedge.
5. Approval of Summer Seasonal workers list—Director R.Weinschenk presented
an updated list of employees to fill our summer seasonal positions. The board
approved the list on motion from T.Trigg, second by C.Merrell. All Ayes.
New Business
1. Fiscal Year 2018 Budget — Director R.Weinschenk stated that he has started
preparation of the upcoming FY2018 Budget request, per the mayor's direction.
He asked if any members would like to help prepare the budget and sit in on the
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conversation with the Mayor. He will keep the board updated on budget
discussions.
2. Kubota ATV - Following its use during the July 4th celebration, Director •
R.Weinschenk requested permission from the board to purchase the Kubota ATV
from Humphrey's Outdoor Power to replace a John Deere Gator at BWSP.
Humphreys provided the lowest bid, which was compared to six other bids from
other businesses. He explained that the budget has $13,000 in it for a new mower,
but after a review of our current mowers, he'd like to forego a new mower for the
ATV. On a motion from T.Trigg, second by C.Merrell, the board approved the
purchase from Humphrey's at $7,354.03. All Ayes.
3. Snow blade — The board also asked director R.Weinschenk to consider
purchasing a snow blade to use this winter, since it may be less expensive since it
is"out of season". He will do so.
4. Ballard Family Park—The board made the inquiry into Ballard Family Park and
the donation is still pending.
5. Jaycee Park — the board made the inquiry toward police patrols through Jaycee
Park. Director R.Weinschenk stated he, as well as the Mayor, have made the
request to Police Chief Tom Sutherlin for additional patrols through the park.
Next Meeting
The next regular meeting of the Greencastle Board of Park Commissioners will be held
on Thursday evening, July 3rd at 7:30 p.m. The meeting is scheduled for Greencastle City
Hall.
Adjournment
On a motion from t.Trigg, second by C.Merrell, the park board meeting was adjourned at41110
8:28 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
Greencastle Picks Recreation Department
Minutes approved by: n J/
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Beva Miller, President Dr. John Henn e, Vice President
Cathy Me 11, Secretary Tim Trigg
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• GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
July 6, 2017
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Pool - Replaced stem on deck hydrant 845.66
Baker's Septic Services, Inc. Portalets 142.00
B & R Fire Protection Pool Concessions-Firehood inspection 105.00
Banner Graphic Annual subscription 129.00
Black Lumber Company Emerald Palace replacement wood 70.79
Brenntag Mid-South, Inc Hydrochloric acid to balance pH 830.31
Card Services Expenses: 170.34
• Office Expenses - USI 138.26
• Gen. Expenses - Mama Nunz 32.08
D & S Tree Service Robe-Ann Park-remove maple tree 500.00
Dept. of Homeland Security Amusement& Entertainment Permit 237.00
Don's Garage, Inc. 2006 Dodge pickup repairs 102.10
Fastenal Safety cones, socket,blades 169.50
Forest Commodities, Inc. Hardwood landscape mulch 214.00
Gold Medal Pool concessions - Candy for resale 326.99
Gordon Food Service Product for resale 3,160.56
Greg's Audio Support Pool PA System rental & new installation 2,510.00
illHeadley Hardware Expenses: 1,053.88
• Park Chemicals 209.47
• Facility maintenance 844.41
Horizon Business Center Office supplies-paper, folders &pens 310.32
Humphrey's Outdoor Power Lawn mower parts &weed trimmer repair 698.50
Lifeguard Store Lifeguard supplies 303.75
NAPA Fuse 3.99
Neal Tire Tire repairs 32.00
Orkin Park house-recurring pest treatment 94.30
Pepsi Beverage Company Pool Concessions - Beverage for resale 2,083.95
Scott Richardson Ballard Park-property assessment 350.00
Snowy Pines Nursery, Inc. Park trees - Trees 217.24
State Chemical Solutions Cleaning chemicals 825.44
Steve Walden SPARK- Steve's High Voltage Show 330.00
Spear Corporation Expenses: 8,327.23
• Pool Repairs 4,240.18
• Pool Chemicals 3,557.05
• Training 530.00
Spear Corporation Pool chemical supplies 143.50
The Lifeguard Store Lifeguard uniform suits 373.96
Walmart Expenses: 1,145.19
• Office supplies 16.29
• • First Aid supplies 25.65
• Chemical supplies 39.03
1100;
410
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2. Approval of Summer Seasonal workers list—Director R.Weinschenk presented
an updated list of employees to fill our summer seasonal positions. The board
• . .1 .. .. n • Tr .. 1 1 /l 1 r 11 ♦ 11 A
• Pool Concession supplies 969.84
• Recreation supplies 94.38
York Chevrolet Buick GMC 2012 Chevy Silverado repairs 556.89
Total General Operation Expenses $26,331.39
(211) PARK NON-REVERTING SOFTBALL FUND
Brad Nobles Umpire 8 games 176.00
Clint Witt Umpire 3 games 66.00
Gold Medal Softball concessions - Candy for resale 167.30
Lisa Porter Scorekeeper 16 games 160.00
Pepsi Beverage Company Pool Concessions - Beverage for resale 503.78
Phil O'Neal Umpire 5 games 110.00
Total Non-Reverting Softball Expenses $1,183.08
GRAND TOTAL MONTHLY EXPENSES $
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$27,514.47 dated this 6th day of July, 2017.
SIGNATURES OF GOVERNING BOARD
Beva Miller, President D . Jphn Henn te,Vice President
C
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• Cathy M ell, Secretary Tim Tri
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