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2013.07.11 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) July 11, 2013 Agenda Call to Order and Roll Call Approve the Agenda Reports Committee Minutes Pledge of Allegiance Public Forum Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL'' Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member Swanson, and Council Member Witte all answered roll call. City staff present was Gene Drabinski, City Manager, Bill Nichols, City Attorney; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Eric McCormick, Golf Superintendent; Dennis Coyle, Parks and Recreation Director; Nathan Coyle, Airport Manager; Peter Borner, Public Works Director; Anne Kantola, Library Director; David Simmonds, Information Technology Manager; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA' Mayor Bailey, with the consent of the Council approved the agenda as submitted. REPORTS Council Member Witte asked for clarification regarding the City Manager facilitated mediation meeting with Timberlost #6 and Fairway Ridge HOA, Fire, Police and Community Development on June 24, 2013. Gene Drabinski, City Manager, explained the issue with Divot Lane and Fairway Ridge. McCall City Council Regular Meeting July 11, 2013 Page 1 of 6 Gene Drabinski, City Manager, updated Council on the Health Insurance and that he would be looking at other bidders. Carol Coyle, Grant Coordinator, clarified the tour of the Third Street project she gave to 2 grant administrators. Mayor Bailey requested a report from Community Development on the Transit Facility. Michelle Groenevelt, Community Development Director, gave Council an update on the Planning and Zoning workshops on the sign code. She stated they were not well attended. Council Member Aymon asked how many rounds of golf were played. Eric McCormick, Golf Superintendant, was not aware of how many rounds were played in June, but would provide the information at a later date. David Simmonds, Information Technology Manager, updated Council on the generator project. Linda Stokes, City Treasurer clarified the budget amendment. Anne Kantola, Library Director, informed Council of the Tuesday reading program. She said approximately 120 kids signed up for the reading program. She also clarified a payment made to PlayLive for the resurfacing of CD's and DVD's. Dennis Coyle, Parks and Recreation Director, discussed the abandoned docks and the cleanup cost to the City. There was a brief discussion as to who was dumping the docks and methods to deter the activity. He also updated Council that Parks and Recreation had over 1000 registrations for recreation. Mr. Drabinski shared Police Department's letters received from St. Lukes and the Fire Department. The letters were commending the Police Department's response to a motorcycle accident after July 4. Peter Borner, Public Works Director, explained how change orders to construction contracts and projects are handled by Public Works. Mr. Borner gave examples of what type of change would go through Council. There was a brief discussion on building permit activity and Local Option Tax. The Council received copies of the following: 1. Airport Advisory Committee — May 2, 2013 2. McCall Improvement Committee — May 23, 2013 3. McCall Redevelopment Agency — May 21, 2013 Mayor Bailey led the audience in the Pledge of Allegiance at 6:04 p.m. McCall City Council Regular Meeting Page 2 of 6 July 11, 2013 PUBLIC FORUM AB 13-121 Public Forum to Discuss Airport Land Acquisition Nathan Coyle, Airport Manager, gave a brief summary of the need for Airport Land Acquisition. Mr. Coyle reviewed the recommendations by the 2007 McCall Municipal Airport Master Plan and the plan to acquire land for expansion. He explained the acquisition would allow Taxiway Alpha to be moved. The relocation would put the airport into compliance with the FAA design standards for runway/taxiway separation. He noted FAA funds 90% of the airport. Mr. Coyle explained the process of land acquisition and the 2 scenarios if the offer was rejected. There were questions from the audience about the requirements of runway separation. Mr. Coyle explained what the different classes of aircraft require for runway separation. Duane Smith expressed concern that he does not have sewer service and the septic tank being used has not been pumped in 2 years. He also commented that there was no trash service. He commented that the airport needed to fix the immediate problems of the sewer and trash service, but not move the runway. Mayor Bailey commented that the City would be able get a dumpster by the hangars. Sean Corbe asked if any hangars would be impacted by the taxi -way relocation. Mr. Coyle said no hangars would be impacted. A member of the audience commented about the limited service the airport offers. He suggested relocating the runway to allow larger commercial aircraft. Council Member Aymon asked what obstacles were preventing the sewer line from being placed. Mr. Coyle noted the responsibility for the hook up fee was lease specific, so the obstacles depended on the lease requirements. PUBLIC COMMENT Mayor Bailey called for public comment at 6:29 p.m. Sean Corbe, 295 John Alden Rd., stated his concern of the Idaho Department of Lands developing the land on Pilgrim Cove. He asked if the City would be able to limit development of the area and of the marsh because it was in the impact area. Council discussed the City and Valley County's role of development in the impact area. Mr. Corbe expressed his concern that the Department of Lands would develop the marsh land into a public beach and use it as access to the lake. Bill Nichols, City Attorney, clarified statutes and the Department of Lands authority. He suggested Mr. Corbe contact the Corps of Engineers to locate mapped wetlands. Mr. Nichols explained the impact area and which government entity has jurisdiction in the area. Hearing no further comments, Mayor Bailey closed the public comment. McCall City Council Regular Meeting Page 3 of 6 July 11, 2013 AB 13-124 Valley County Economic Development Council Request for Funds Karla Miller, a member of the Valley County Economic Development Council (VCEDC), presented a request for funds to support a public announcement and advertising for an upcoming new business contest. She explained the purpose of the contest and the process the contestants would go through, and the prizes. Mayor Bailey moved to approve the funding of the Valley County Economic Development Council, to support a public announcement and advertising for an upcoming new business contest, and expenditure of $1500 from the Economic Development support line in the FY13 Council budget. Council Member Swanson seconded the motion. In a roll call vote Mayor Bailey, Council Member Swanson, Council Member Aymon, Council Member Scott, and Council Member Witte all voted aye and the motion passed. AB 13-120 Third St. Corridor Revitalization project Request for Funds #3 and progress report Carol Coyle, Grant Coordinator, presented the Third St. Corridor Revitalization project Request for Funds. The Department of Commerce required periodic Request for Funds and progress reports for reimbursement through the ICDBG program. The Request for Funds #3 was for engineering services for January, March, and April, 2013 and construction of a portion of the Spring, 2013 Third St. Corridor Revitalization Project. Ms. Coyle stressed that other departments complete the transition plans as required for Fair Housing compliance. Council Member Aymon moved to approve submission of Request for Funds #3 and Progress Report for the Third St. Corridor Revitalization Project and authorized the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Aymon, Council Member Scott, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted aye and the motion passed. AB 13-119 Notice of Intent applications for FY14 Community Choices for Idaho program Carol Coyle, Grant Coordinator, presented to Council the Idaho Transportation Department's Transportation Alternatives Program. She explained that ITD allocated approximately $3.5 million statewide for on and off road trail facilities for pedestrians, bicyclists and non -motorized forms of transportation, including sidewalks, bicycle infrastructure, pedestrian and bicycle signals, traffic calming techniques, lighting and other safety related infrastructure and transportation projects. She noted the projects must be completed by September 30, 2014 and must have matching funds. Ms. Coyle told Council that she, Peter Borner, Public Works Director, Michelle Groenevelt, Community Development Director, and Dennis Coyle, Parks and Recreation Director, met and determined which projects would qualify for the grants. City staff recommended four potential projects to be considered for pre -application: 1. Funding for the FY14 Park St. reconstruction project to include funding for pedestrian facilities McCall City Council Regular Meeting Page 4 of 6 July 11, 2013 2. Wooley Avenue detached pathway 3. Completion of pathway from Deinhard Lane to Springs apartments 4. McCall Redevelopment Agency pedestrian improvements She stated funding would be extremely competitive and successful projects would be those that provided the most benefit to the most people, linked people to services, provided safety and accessibility, and addressed the needs of children, elderly, and disabled. Council Member Witte moved to approve submission of notice of intent applications for the projects identified above. Council Member Swanson seconded the motion. In a Voice Vote all voted aye and the motion passed. AB 13-122 Heavy Equipment Lease/Purchase- Bid Number PW 13-03 — Award Letter Peter Borner, Public Works Director, updated Council on the Heavy Equipment Lease/Purchase- Bid Number PW 13-03-Award letter. He noted Public Works neglected to have City council approve the award to Western States and request that they do so now. Council Member Swanson moved to award Bid Number PW 13-03 — Heavy Equipment Lease/Purchase to Western States Equipment and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Swanson, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all voted aye and the motion passed. Staff recommended approval of the following items: 1. City Council Regular Meeting Minutes — March 14, 2013 2. City Council Regular Meeting Minutes — April 11, 2013 3. Warrant Registers 4. Payroll Report for Period ending June 21, 2013 There was brief discussion about the minutes and warrant registers. Council Member Scott moved to approve the Consent Agenda with the minutes corrected. Council Member Swanson seconded the motion. In a Voice Vote, all voted aye and the motion carried. EXECUTIVE SESSION At 7:34 p.m., Mayor Bailey moved to go into Executive Session for: • Land Acquisition — Pursuant to Idaho Code §67-2345(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency. McCall City Council Regular Meeting July 11, 2013 Page 5 of 6 Council Member Aymon seconded the motion. In a roll call vote, Mayor Bailey, Council Member Aymon, Council Member Scott, Council Member Swanson, and Council Member Witte all voted aye and the motion carried. Council was updated on the options for the land acquisition at the airport. RETURN TO OPEN SESSION At 7:57 p.m., Mayor Bailey moved to return to Open Session. Council Member Scott seconded the motion. In a voice call vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:59 p.m. ATTEST: ,ot,"u+u,o0 Donald C. Bailey, Mayor SEAL o=_ �•— * BessieJo "er, Cit lttk" McCall City Council Regular Meeting Page 6 of 6 July 11, 2013