HomeMy Public PortalAboutSeptember 9 2017 Regular Session Greencastle Board of Park Commissioners
Minutes of the Regular Meeting
® Monday, September 9, 2017
Present: President Beva Miller, Vice President Dr. John Hennette, Secretary
Cathy Merrell, Tim Trigg, and City Council liaison Steve Fields
Absent: None
Also Present: Mayor Bill Dory, Jessica Hartman — CEC Consultants, Shelby Bricker -
Depauw University WGRE, Eric Bernsee — Banner Graphic, & Parks &
Recreation Director Rod Weinschenk
Call to Order
CTO - Because of a lack of quorum on its original meeting night,the regular meeting of
the Board of Park Commissioners was called to order on Monday, September 9 at 7:01
p.m. by President B.Miller in the City Hall council meeting room.
Agenda Addition: Vice President J.Hennette stated that"Personnel—Full-Time
Laborer" be added to the agenda.
Public input-None
Approval of Minutes—Director R.Weinschenk presented minutes from the regular
meeting held on Thursday, August 7, 2017. On a motion from C.Merrell, second by
• T.Trigg, the minutes from the regular meeting were approved as presented. All Ayes.
Approval of Monthly Claims & Invoices—A few questions were asked about this
month's claims.
1. Joe Spiker—Director R.Weinschenk explained the need for excavation need to
repair the Greencastle Youth Baseball sewer line at Big Walnut Sports Park. The
line is plugged and Spiker Excavating opened one of the clean-outs within the
line.
2. Trees—Director R.Weinschenk was asked in which park the new trees were
planted. He explained that the two Red Sunset Maples were planted in Robe-Ann
Park and the Tulip Poplar Tree was planted at Big Walnut Sports Park next to the
soccer concession stand.
On a motion from T.Trigg, second by C.Merrell,the minutes from the regular meeting
were approved. All Ayes.
Personnel
Director R.Weinschenk reminded the board that we were approved to fill the second full-
time park maintenance position. Since the pool closed for the summer, Taylor Webster
has been working in a part-time maintenance position and we feel she would be a
valuable addition to the maintenance department. Director R.Weinschenk asked the
board for their approval. On a motion from C.Merrell, second by T.Trigg, the board
approved his request. All Ayes.
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yt New Business
® 1. Bandshell Update—J.Hartman with Civil Engineering Consultants and President
of the Friends of the Park, was in attendance to present the latest concept
renderings from Scoggins Designs. The board felt the architects were on the right
track,thanked her for her attendance, and asked for an update at the next meeting.
2. RecDesk- Director R.Weinschenk gave an update in regards to the RecDesk on-
line registration software that we discussed last spring. We're in the off-season of
the Greencastle Aquatics Center and we've restarted our discussion with RecDesk
and asked for their approval to sign the user agreement.
3. HWC & 5-year Master Plan—Following an inquiry from Mayor Bill Dory in
regards to grant opportunities to develop the future Ballard Family Park, Director
R.Weinschenk asked the board for permission to hire HWC to complete a new
Greencastle Parks & Recreation Department 5-year Master Plan. The last
professionally completed master plan was completed in 2003 by Gove &
Associates, and completed in-house since. Funding has been secured through
Mayor Dory's office and the master plan can be used to support a request for
Land& Water Conservation Fund Grant dollars to be matched by the donation of
Ballard family's homestead property. Following review and approval from City
Attorney Laurie Hardwick, C.Merrell made the motion authorizing President
B.Miller to sign the contract with HWC; second by J.Hennette. All Ayes.
Old Business
1. Celebrate "4" In Review —A meeting will be held on Tuesday, September 19 in
city hall.
2. Friends of the Park Annual Meeting—the annual meeting of the Friends of the
Park Association of Putnam County, Inc. will be held on Monday, September 25
in the upper meeting of Starbucks from 6:00-8:00 p.m.
3. Cross Country Meet— T.Trigg reminded the board that Saturday, September 23,
the Greencastle Parks & Recreation Department and Big Walnut Sports Park
would be hosting the annual Greencastle High School Cross Country Meet. The
meet will begin as early as 8:00 a.m. and conclude around 2:00 p.m.
Upcoming Programs
1. Walk& Talk—This program will be held at BWSP on Wednesday & Friday
mornings, September 8-October 13
2. Movie in Robe-Ann Park—the Greencastle Parks 7 Recreation Department will
host the "Second Saturday" activities in Robe-Ann Park on Saturday, September
9`h. We will be showing the movie Sandlot on the softball infield at Robe-Ann
Park.
3. Glow Throw Disc Golf Tournament — the 3rd Annual Glow-Throw Disc Golf
Tournament will be held on Saturday evening, September 30 beginning at 5:00
p.m. The baskets will be lit up, participants will be given glow-in-the-dark discs
and the second round will be played in the dark. There is a $30 per player fee.
All are invited.
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Next Meeting
' The next regular meeting of the Greencastle Board of Park Commissioners will be held
• on Thursday evening, October 5 at 7:30 p.m. The annual Halloween Challenge contests
will also be judged that night. The meeting is scheduled for Greencastle City Hall.
Adjournment
On a motion from T.Trigg, second by C.Merrell, the park board meeting was adjourned at
8:03 p.m. All Ayes.
Minutes respectfully submitted by: V
Roderick M. Weinschenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
nigi-
Beva Miller, President Dr. Jo ennett , ice Pr ident
Cathy Merr , Secretary Tim Trigg
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GREENCASTLE PARKS & RECREATION DEPARTMENT
(204) ACCOUNTS PAYABLE VOUCHER DOCKET
• September 11, 2017
VENDOR DESCRIPTION AMOUNT
AA Huber& Sons, Inc. Robe-Ann Park restroom faucet repair 2,629.36
Baker's Septic Services, Inc. Portalets 142.00
Black Lumber Company, Inc. Treated lumber 5.59
Burdge Boots Uniform— Safety boots for Erin Ray 139.00
Butler's L.P & Fertilizer, Inc. Softball field marker chalk 17.00
Card Services Rec supplies—Brickmania Hobbit Day 113.91
Cash Concrete BWSP Area drain w/ADA grate & coupler 22.30
Forest Commodities, Inc. Tender Turf playground surfacing 1,725.00
Gold Medal Products Softball concession supplies 263.55
Headley Hardware Facility maintenance 996.30
Horizon Business Center Office supplies—tape dispenser,tape pens 19.87
Humphrey's Outdoor Power Repair parts 574.71
Joe Spiker Excavating BWSP maintenance 5,774.25
• GYB Sewer line asphalt cult 1,620.00
• Sink hole dig and repair 4,154.25
NAPA Vehicle &tire cleaner 13.98
National Parks & Recreation Association Renew NRPA membership 170.00
Orkin Park house—monthly pest treatment 94.30
Snowy Pines Nursery 2 red sunset maples & 1 tulip poplar trees 264.50
• Spear Corporation Pool chemicals 2,005.80
Walmart Expenses: 551.81
• Pool Concession supplies 410.35
• Pool Maintenance 41.46
Total General Operation Expenses $15,523.23
(212) PARK NON-REVERTING SOFTBALL FUND
Brad Nobles Umpire 18 games 396.00
Chris Huff Umpire 3 games 66.00
Clint Witt Umpire 2 games 44.00
Indiana Amateur Softball Association Softball Expenses 1,009.18
• 16 dozen softballs 709.18
• 12 Coed USA team registration 300.00
Lisa Porter Scorekeeper 23 games 230.00
Mid-America Sports Advantage Field chalker, paint sprayer&paint 393.25
Pepsi Beverage Company Pool Concessions - Beverage for resale 242.07
Phil O'Neal Umpire 5 games 110.00
Walmart Softball Concessions Supplies 62.32
Total Non-Reverting Softball Expenses $2,552.82
• GRAND TOTAL MONTHLY EXPENSES S18,076.05
- Over -
S ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are
hereby allowed in the total amount of$18,076.05 dated this 9t"day of September, 2017.
SIGNATURES OF GOVERNING BOARD
Beva Miller, Presient Cathy Merril, Secretary
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Dr.John Hennette,V ce President Tim Trigg
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