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Home My Public Portal About2013.07.25 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) July 25, 2013 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Hearing Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL''' Mayor Bailey called the regular meeting of the McCall City Council to order at 5:34 p.m. Council Member Aymon, Mayor Bailey, and Council Member Witte all answered roll call. Council Member Swanson and Council Member Scott were absent. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Nathan Coyle, Airport Manager; David Simmonds, Information Systems Manager; Michelle Groenevelt, Community Development Director; Nathan Stewart, City Engineer; Dennis Coyle, Parks and Recreation Director; Delta James, City Planner; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA ' Mayor Bailey with the consent of the Council approved the agenda as submitted. WORK SESSION AB 13-125 Planning and Zoning Commision's Annual report to include an update on the sign code revision Kim Apperson, Planning and Zoning Commission Chair, presented the McCall Area Planning & Zoning Commission annual report to Council. Ms. Apperson also updated the Council on the process of updating the sign code. Council discussed ideas for further work sessions. McCall City Council Regular Meeting July 25, 2013 Page 1 of 4 Council Member Swanson joined the meeting at 5:48 p.m. Mayor Bailey led the Pledge of Allegiance at 5:54 p.m. PUBLIC HEARING AB 13-126 Idaho Community Development Block Grant: Third Street Corridor Revitalization - 2013 Streetscape Improvements Nathan Stewart, City Engineer, presented the Third Street Revitalization — 2013 Streetscape Improvements project update to Council. He included an updated project schedule to Council, Attachment 1. He reviewed the project budget and updated Council on the added expenses. Mayor Bailey asked for an estimate of what was left to be done. Mr. Stewart provided Council of the primary reasons for delay and the updated schedule of installations. He said the anticipated final completion and city acceptance of project would be at end of September 2013. Mayor Bailey opened the comment period for the public hearing for the Idaho Community Development Block Grant: Third Street Corridor Revitalization - 2013 Streetscape Improvements at 6:10 p.m. Mark Sabin, Bruneel Tires, 617 N. Third, complimented the project, Mr. Stewart, and the contractors. He mentioned one concern he had was the number of bicyclist and skateboarders using the sidewalk instead of the road. Mayor Bailey commented that the project has improved the looks of McCall. PUBLIC COMMENT Mayor Bailey called for public comment at 6:16 p.m. Hearing no comments, Mayor Bailey closed the public comment period. AB 13-128 Bid Number PW 13-06, Standby Power for Knowles Road Pump Station Summer 2013 Nathan Stewart, City Engineer, presented the Standby Power for Knowles Road Pump Station Summer 2013 project. Mr. Stewart introduced Cindy Bratz, SPF Water Engineers, to Council stating that she has been a part of the project from the beginning. Mr. Stewart informed Council that bid packages were sent out to four firms. One bid was received out of the four sent. That bid was from Challenger Companies, Inc in the amount of $58,501. SPF and Public Works reviewed the bid and determined that it was a competitive and responsive bid. This project was funded in FY13 at $80,000. McCall City Council Regular Meeting July 25, 2013 Page 2 of 4 There was a brief discussion about the location of the pump station. Council Member Aymon moved to award Bid Number PW 13-06—City of McCall, Standby Power for Knowles Road Pump Station Summer 2013 and authorize the Mayor to sign all necessary documents. Council Member Swanson seconded the motion. In a roll call vote Council Member Aymon, Council Member Swanson, Mayor Bailey, and Council Member Witte all voted aye and the motion passed. AB 13-127 Award of the Generator and Transfer Switch for City Hall Project David Simmonds, Information Systems Manager, presented the Generator and Transfer Switch Project for City Hall to Council. Mr. Simmonds gave a brief history of the project and recent upgrades to City Hall. He told Council this generator project was designed around actual energy usage of the upgraded building, which would lower the hardware expense. Mr. Simmonds noted this was an informal bid process due to the overall cost. Six bids were received in response to RFP AD 13-01 and Energy Management Corporation was the lowest responsive bidder. There was a brief discussion on the remaining work to be completed. Council Member Witte moved to award Bid Number AD 13-01 Stationary Generator and Automatic Transfer Switch for City Hall to Energy Management Corporation and authorize the Mayor to sign all necessary documents. Council Member Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion passed. AB 13-123 Hangar 213 Lease Termination and Establishment of a New Lease Nathan Coyle, Airport Manager, presented the Termination and Establishment of a New Lease for Hangar 213. He stated the lease termination was for Hangar 213, owned by Wolfe Properties & Investments, LLC. The proposed lease establishment was for John P. Richardson, Gale P. P. Richardson, and William Furling III Revocable Trust. Mr. Coyle gave Council a brief history of the proposed new lease holders and the aircraft types. He also updated Council on the new lease terms. He stated the Airport Advisory Committee approved the lease termination and new lease establishment. There was a brief discussion about the wording of the lease. Council Member Scott joined the meeting at 6:37 Council Member Swanson moved to approve termination of the existing lease of Hangar 213 from Wolfe Properties & Investments LLC at the time of closing and subsequently approve the new lease for Hangar 213 to John P. Richardson, Gale P. P. Richardson, and William Furling III Revocable Trust and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a roll call vote Council Member Swanson, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Witte all voted aye and the motion passed. CONSENT AGENDA Staff recommended approval of the following items: McCall City Council Regular Meeting July 25, 2013 Page 3 of 4 1. City Council Special Meeting Minutes — April 20, 2013 2. City Council Special Meeting Minutes — April 26, 2013 3. City Council Special Meeting Minutes — June 14, 2013 4. City Council Special Meeting Minutes — June 28, 2013 5. Warrant Registers 6. Payroll Report for Period ending July 5, 2013 7. Alcohol and Catering Licenses Activity Report A brief discussion took place regarding the Warrant Register and correct the minutes. Council Member Scott moved to approve the Consent Agenda with the minutes corrected. Council Member Swanson seconded the motion. In a voice vote, all voted aye and the motion carried. EXECUTIVE SESSION At 6:50 p.m., Council Member Witte moved to go into Executive Session for: • Litigation - Pursuant to Idaho Code §67-2345(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Council Member Scott seconded the motion. In a roll call vote, Council Member Witte, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried. Council discussed the Hehr and Greystone Village litigation. RETURN TO OPEN SESSION At 7:02 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson seconded the motion. In a voice vote, all voted aye and the motion carried. ADJOURNMENT Without further business, the Mayor adjourned ATTEST: l BessieJo Wa_ er, City ?/ erk - G1 .......a r 4, ;D00011106. A H O *.to` p f/fff11111%% .4 the meeting at 7:02 p.m. Donald C. Bailey, Mayor McCall City Council Regular Meeting July 25, 2013 Page 4of4 ATTACHMENT 1 ICDBG — Third Street Corridor Revitalization — 2013 Streetscape Improvements Project Schedule (updated 7/25/13) (all dates are for 2013) March 23: Franchise Utility undergrounding work resumed April 17: Granite Excavation work began June 27: Sidewalk and street paving substantially completed July 12: Substantial Completion Inspection/Certification, punch list generation July 19: Substantial Completion punch list completion inspection, final completion punch list generation July 29: Fircrest sign installation August 5 — 30: Electrical wiring, street lights and signage installations, concrete wash and seal September 16 — 29: West side tree installations September 30: Final Completion inspection and City acceptance City Council Regular Meeting July 25, 2013 Revised 7/25/2013 ICDBG-I2-III-16-ED THIRD STREET CORRIDOR REVITALIZATION - OVERALL PROJECT BUDGET SUMMARY FUNDING GRANTS CITY FUNDING Project Components CDBG FTA ITD LOT and MIC Grants Streets Depart. Sewer Depart. Franchise Utility Fees Water Depart. Total Fall 2012 Engineering $46,000 $0 $0 $0 $0 $0 $7,000 $29,000 $82,000 Fall 2012 Construction $27,000 $0 $0 $0 $1,000 $0 $16,000 $90,000 $134,000 Summer 2013 Engineering $71,000 $0 $0 $0 $39,000 $0 $8,000 $5,000 $123,000 Summer 2013 Construction $350,000 $16,000 $60,000 $55,000 $75,000 $1,600 $97,000 $14,000 $668,600 I GRANTS TOTAL = $625,000 I CITY FUNDS TOTAL = $382,600 I I I I I I I I I Total By Funding Source $494,000 $16,000 $60,000 $55,000 $115,000 $1,600 $128,000 $138,000 $1,007,600 Percent of Total Project 49% 2% 6% 5% 11% 0.2 % 13% 14% 100% Additional Project Funding Private Investment(Woody's BBQ)1 $115,000 City Staff (Grant Administration, PW, City Engineer, Streets Staff)2 $100,000 Total) $215,000 1. Estimated value based on information from private investor 2. Estimated values, includes force account labor and general staff involvement Grant vs. Match Comparison GRANT FUNDING' $625,000 51% MATCHING FUNDSb $597,600 49% OVERALL TOTAL $1,222,600 100% a Grant funding includes CDBG, LOT, MIC, FTA and ITD Matching funds includes private investment and City Staff 1NDWHOVild