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2013.07.26 Special MinutesMINUTES iminsuir McCall City Council Special Meeting High School Annex July 26, 2013 Agenda Call to Order and Roll Call Work Session Adjournment eftry Mayor Bailey called the special meeting of the McCall City Council to order at 1:00`p.m. Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte were present. Council Member Scott was absent. City staff present was Gene Drabinski, City Manager; Peter Borner, Public Works Director; Nathan Stewart, City Engineer; Cris Malvich, Streets Superintendent; Donnie Fain, Levi Brinkley, Stacey Lafay,, and BessieJo Wagner, City Clerk. Payette Lakes Recreation Water and Sewer District Board Present Jerry Vevig, John Battles, and Ellen Holm; Jamie Melbo, Administrator; Dale Caza, Operator; and John Hucks, Legal Counsel Joint Session with the Payette Recreational Water and. Sewer District — Jim McNall from ICRMP will give a presentation regarding options for Sewer Districts. Mr. McNall spoke to the Council and Sewer District regarding options for each entity. The discussions involved the options of dissolving one entity, separating duties by entities, a Joint powers board, or do nothing and operate as is. Mr. McNall defined the recreational part of the Payette Recreation Water and Sewer District's title. Council Member Swanson would like to work toward the option the works best for all involved. Mayor Bailey stated that as the City has grown there seems to be a duplication of duties and resources to do the same tasks, even duplication of service lines and treatment plants, if there was a way to have a single collection and treatment, it could assist with eliminating some of the conflicts that have existed between the two entities. Mayor Bailey felt that there are ways to proceed but not sure if both entities could agree. McCall City Council Special Meeting Page I of 3 July 26, 2013 Mr. McNall stated that no matter what happens there would always be conflict between the entities. Council Member Witte stated that she would like to hear more about how a joint powers board. Council Member Aymon stated that she was interested in a system that protects and serves the users, staff, and water. She stated that the most important were the people the two entities serve and those who serve the people. Council Member Aymon felt that whatever happens needs to be better than what has happened in the past. She also asked what happened to the TAG plan. Ellen Holm agreed with Council Member Aymon's comments. She stated that she would like a way to utilize both entities best assets. Jerry Vivig stated that the "do nothing plan" sometimes works, but not in this case. He stated that a joint powers agreement did not work in the past. He was concerned about doing it again. Mr. Vivig Stated that possibly a joint powers board could be worth looking at. He was not sure about the TAG agreement or what happened with it. He also stated that he was not sure what would happen if the two entities went to one entity. He was concerned that all patrons be treated fairly. Jon Battles stated that the sewage itself should be a big concern and where it ends up. He did not want it to end up in the lake. Mr. McNall explained that with a Joint Powers board, some have a lead agency that does the administrative tasks. Council Member Aymon wanted to know why the TAG plan fell apart. It was clarified that the TAG plan had not yet fallen apart. It was clarified that a permit for renewal was submitted June 7. Mr. McNall recommended that the two entities meet jointly on a regular basis. Gene Drabinski stated that it was his preference to have a joint powers board and pay a professional Chairman that would manage both systems. There was a suggestion for a separate district that would combine the two entities. Next steps: Gene Drabinski summarized by asking all the members if there was a willingness to set up a task force to work on proposing an option to both entities so that all could move forward toward a collaborative and more efficient process. There was general consensus for the task force to look at developing a joint powers agreement. There was also general consensus that the issue needed to move forward with a timeline. Council Member Witte expressed concern regarding only looking at a joint powers agreement. She would like for the task force to flesh out all of the options in more detail so that both entities McCall City Council Special Meeting Page 2 of3 July 26, 2013 would have enough information to make a decision for the future. Mr. Drabinski felt that in order to do that it would take a lot of time so he suggested that they look at all the options now. Mr. McNall suggested that a joint powers agreement would be the best option at this point and the most productive. He also clarified that a joint powers agreement would give the group an opportunity to work out the details of the other options. Mr. Drabinski summarized again by establishing who would be on the task force from each entity. Council Member Swanson, Peter Bonner, and Gene Drabinski would represent the City; Rick Scully, Dale Caza, and Jamie Melbo would represent the Payette Lakes Recreational Water and Sewer District. The Payette Lakes Recreational Water and Sewer District Board adjourned and left the meeting. Discussion concerning the Governance Manual The Council worked through the Draft Governance Manual making suggested changes throughout the document. RIF Of' Without further business, Mayor Bailey adjourned the meeting at 4:20 p.m. ATTEST: .11P#At A BessieJo er, City so Ho Donald C. Bailey, Mayor rs*ate McCa11 City Council Speciat Meeting Page 3 of 3 • July 26, 2013