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Home My Public Portal AboutDecember 11 2017 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Monday, December 11, 2017 Present: President Beva Miller, Vice President Dr. John Hennette, Secretary Cathy Merrell, Tim Trigg, and Dr. Wayne Lewis Absent: None Also Present: Friends of the Park President Jessica Hartman, FOTP Member Steve Williamson Eric Freeman — Putnam County Convention and Visitor's Bureau, Paige Cotton& Gail Smith—PCCV Board members; & Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Board of Park Commissioners scheduled for Thursday, December 7th was postponed due to lack of quorum and then called to order at 7:00 p.m. on Monday, December 11th by President B.Miller in the Deer Meadow Elementary School cafeteria. Public Input A presentation of an oversized check in the amount of$20,000 received from the Putnam County Convention and Visitor's Bureau Board of Directors Paige Cotton and Gail Smith and Putnam County Convention and Visitor's Bureau Director Eric Freeman provided a great photo opportunity between the PCCVB, FOTP and GPRD. Approval of Minutes—Director R.Weinschenk presented minutes from the regular meeting held on Thursday,November 2, 2017. Tim Trigg made a motion to accept the minutes, which were seconded by J.Hennette. All Ayes. Approval of Monthly Claims & Invoices 1. Transfers—On a motion from T.Trigg, second by J.Hennette,the park board approved the list of transfers presented, which will bring line item balances into the black and provide a transfer of funds into the park non-reverting capital line (please see attached list of transfers). All Ayes. 2. Claims & Invoices - On a motion from J.Hennette, second by T.Trigg,the monthly claims and invoices were approved as presented. All Ayes. Old Business 1. Band Shelter Project—J.Hartman, FOTP was present for the check presentation and later gave an update in regards to the band shelter project. This included: a. State Approval-New construction plans have been submitted to the State of Indiana for approval b. Construction Estimate - Although a preliminary construction estimate came in high based on Indianapolis figures, a second study is being conducted with • local vendors. 1 c. Project schedule—We are looking at starting the ground breaking in early spring with a late May, June 1st completion date. Illd. OCRA Grant Award—J.Hartman that we are awaiting word on the OCRA Grant Award. 2. 5-Year Master Plan—director R.Weinschenk gave a quick update and input received from the December 1st Draft Plan Review meeting between GPRD and HWC staff. Next Meeting The next regular meeting of the Greencastle Board of Park Commissioners will be held on Thursday evening, January 4th, 2017 at 7:30 p.m. in Greencastle City Hall. Adjournment On a motion from T.Trigg, second by J.Hennette, the park board meeting was adjourned at 7:20 p.m. All Ayes. Minutes respectfully submitted by: \_s ) Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes approved by: t\ • ? ,.t., / Beva ii le resident Dr. John He tte Vice President • ✓! Cathy Merrel , Secretary Tim Trigg S 2 a *b GREENCASTLE PARKS & RECREATION DEPARTMENT (204) ACCOUNTS PAYABLE VOUCHER DOCKET December 11th, 2017 VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatics center/splash park winterization 1,286.36 AA Huber& Sons, Inc. BWSP—Winterize restrooms 297.36 Baker's Septic Services, Inc. BWSP & Jaycee Park Portalet service 142.00 Black Lumber Company, Inc. Park maintenance product 60.05 Burdge Boots Department steel-toed workboots 435.60 Card Services Recreation program supplies 211.05 Criss Contruction, LLC Robe-Ann Park—replace Wood St. gate 1,477.50 Headley Hardware Facility maintenance supplies 267.33 Horizon Business Center Office - Copy paper 74.43 Humphrey's Outdoor Power, Inc. Repair parts—Chain saw chain& wrench 22.90 Neal Tire Lawnmower& Silverado tire repairs 41.48 Spear Corporation Expenditures: 1,105.00 • Pool chemicals—splashpark $130.00 • Winterization—splashpark $975.00 Taylor Made Awards Dept. uniform lite jacket 236.43 Twelve (12) Point Technology Desktop computer repair 95.00 Wal-Mart Credit Card Recreation supplies—Halloween programs 300.97 York Chevrolet Buick GMS Vehicle repairs & recall notice work 40.33 • Total General Operation Expenses $6,093.79 (211) PARK NON-REVERTING YOUTH BASKETBALL FUND Indiana Pacers Jr. Pacers tickets x 140 740.00 Total Non-Reverting Youth Basketball Expenses $740.00 (212) PARK NON-REVERTING SOFTBALL FUND Butler's L.P. & Fertilizer Field marking chalk 4.25 Flying W Awards Coed Softball awards 203.80 Wal-Mart Credit Card Softball concessions 72.30 Total Non-Reverting Softball Expenses $280.35 SPECIAL PROJECTS HWC Engineering 5-year master plan—payment#1 4,700.00 Total Special Projects $4,700.00 • GRAND TOTAL MONTHLY EXPENSES S 11,814.14 (over) ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$11,814.14 dated this 11th day of December, 2017. SIGNATURES OF GOVERNING BOARD kA/14ta Beva Mille President Cathy Merre54 ll, cretary 7717%?' , a r � Tim Trigg, Vi�' Presi ent Dr.Jon nn �' / /1 • GREENCASTLE PARKS & RECREATION DEPARTMENT Roderick M. Weinschenk, Director 405 South Bloomington Street, Greencastle, IN 46135 Telephone: (765) 653-3395 E-Mail: reinschenk(a)cityofgreencastle.com To: City Clerk/Treasurer Lynda Dunbar, Mayor Bill Dory, and Greencastle Board of Park Commissioners From: Rod Weinschenk, Parks & Recreation Director Date: December 7, 2017 Re: Request to transfer funds Please consider the following transfer request needed to fund the 2017 appropriations in the Parks & Recreation Department budget needed to clear any negative balances in appropriation lines, which include an approximation of the December 2017 claims against the department. Amount To: From: $ 500.00 204-5-00-411.0140 Salaries-Part-time 204-5-00-411.0141 Salaries-PT Aquatics $ 200.00 204-5-00-411.0151 Salaries-Instructors 204-5-00-411.0141 Salaries-PT Aquatics $ 1,000.00 204-5-00-411.0160 Salaries-Overtime 204-5-00-411.0141 Salaries-PT Aquatics $ 3,000.00 204-5-00-421.0000 Office Supplies 204-5-00-422.0404 Concessions- Pool $ 3,000.00 204-5-00-422.0350 Pool Chemicals 204-5-00-422.0404 Concessions- Pool $ 1,500.00 204-5-00-429.0000 General Supplies 204-5-00-429.0101 Recreation Supplies $ 3,500.00 204-5-00-432.0400 Telephone 204-5-00-435.0400 Water& Sewer $12,500.00 204-5-00-436.0100 Facility Maintenance 204-5-00-413.0500 Health Insurance $17,000.00 204-5-00-436.0200 Pool Maintenance 204-5-00-411.0141 Salaries-PT Aquatics $ 500.00 204-5-00-437.0501 Uniform Supplies 204-5-00-439.0800 Memberships $ 3,200.00 204-5-00-449.0000 Non-Reverting Capital 204-5-00-444.0101 Deck Furniture $ 1,800.00 204-5-00-449.0000 Non-Reverting Capital 204-5-00-445.0200 Mower $ 175.00 204-5-00-459.0000 Misc. Disbursements 204-5-00-453.0100 Loan Payoff $ 5,000.00 403-5-00-445.0100 Pk N-R Cap. Improve 204-5-00-449.0000 Non-Reverting Capital $ 1,500.00 211-5-00-347.1100 BB NR Program Fees 268-5-00-459.0003 Donation Fund - Park Thank you for your consideration in regards to your requests and continued support!