HomeMy Public PortalAbout2013.10.24 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
October 24, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Work Session
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:35 p.m.
Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member
Swanson, and Council Member Witte all answered roll call.
City staff present was Gene Drabinski, City Manager, Bill Nichols, City Attorney; Michelle
Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director;
Larry Stokes, Interim Chief of Police; Anne Kantola, Library Director; Nathan Coyle, Airport
Manager; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk.
APPROVE THE AGENDA
Mayor Bailey, with the consent of the Council approved the agenda as submitted.
WORK SESSION
1
AB 13-192 Robert's Rules of Order
BessieJo Wagner, City Clerk, presented the Robert's Rules of Order work session to the Council.
The Council has been working toward adopting a Governance Manual. The purpose of this work
session was for the Council to obtain a better understanding of parliamentary procedure as
defined by Robert's Rules of Order. The presentation guided the Council through the steps
outlined in Robert's Rules of Order. During the process, Mrs. Wagner gave suggestions to the
Council regarding different aspects of Robert's Rules and whether they applied to the Council's
current process.
McCall City Council Regular Meeting
October 24, 2013
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After working through the basics of Robert's Rules, it was the consensus of the Council to
develop their own Rules of procedures that may incorporate some of the principles of Robert's
Rules but focus on the process currently being used by the Council.
Mayor Bailey led the audience in the Pledge of Allegiance at 6:34 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:35 p.m.
Hearing no comments, Mayor Bailey closed the public comment.
BUSINESS AGENDA
AB 13-190 Library Board of Trustees Appointment
Anne Kantola, Library Director, presented the appointment of Anna Torti to the Library Board of
Trustees. Mrs. Kantola stated that after the resignation of Jamie Bell, Anna Torti sent a letter of
interest to the board to serve a term on the Library Board of Trustees. The Library Board of
Trustees voted unanimously to approve Anna Torti's appointment, set to expire in October of
2017.
Council Member Swanson moved to appoint Anna Torti to the Library Board of Trustees
to a term to expire October of 2017. Council Member Aymon seconded the motion. In a
Roll Call vote Council Member Swanson, Council Member Aymon, Mayor Bailey, Council
Member Scott, and Council Member Witte all vote aye and the motion carried.
AB 13-187 Sign a new 3-year contract with CableOne for internet access to the Library
Anne Kantola, Library Director, presented the internet contract with CableOne. Mrs. Kantola
informed Council of the changes to the contract, the new price, and the benefits of the contract.
Council Member Scott moved to approve the contract with CableOne for internet service
at the Library and authorize the Mayor to sign all necessary documents. Council Member
Witte seconded the motion. In a Roll Call vote Council Member Scott, Council Member Witte,
Council Member Aymon, Mayor Bailey, and Council Member Swanson all vote aye and the motion
carried.
AB 13-189 Third Street Corridor Ribbon Cutting Ceremony Request for Funds
Carol Coyle, Grant Coordinator, presented the Third Street Corridor Ribbon Cutting Ceremony
Request for Funds to Council. She stated the Third Street Corridor Revitalization Project was
approaching completion. She requested Council approve funding for invitations and light
refreshments for the ribbon cutting ceremony planned for November 8. She stated that funding
partners, agency representatives, consultants, contractors, business owners, City officials, and
staff would be invited.
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October 24, 2013
Council Member Swanson moved to approve funding not to exceed $500 for Third St.
Corridor ribbon cutting ceremony to be funded by the Council Contingency fund. Council
Member Aymon seconded the motion. In a Roll Call vote Council Member Swanson,
Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member
Witte all vote aye and the motion carried.
AB 13-185 McCall Redevelopment Agency (MRA) Annual Report
Rick Fereday, Chairperson of the McCall Redevelopment Agency, presented the Board's annual
report to Council, Attachment 1. There was a brief discussion on the budget to repair Legacy
Park concrete and the condition of the McCall Mall.
AB 13-191 Memorandum of Understanding to create the Valley County/911 Mountaintop
Communications Infrastructure Trust fund
Interim Chief Stokes, presented the Memorandum of Understanding (MOU) to create a dedicated
Valley County Trust Account, defined as the Valley County/911 Mountaintop Communications
Infrastructure Trust Fund. He stated that the funds would be provided by each of the emergency
response entities within Valley County at the annual cost of $500.00 per year, per entity. Mr.
Stokes informed Council that the MOU would serve to address the problem of decreased funding
contributed by the Bureau of Homeland Security for mountaintop communications site repairs
and equipment replacement. The Agencies entering the MOU would be Valley County, Cascade
Rural Fire Department, Donnelly Rural Fire Department, McCall Fire Department, City of
Cascade Police Department, and City of McCall Police Department.
John Coombs, Chief Deputy Valley County Sheriffs Department, reviewed the repair costs from
the previous years. He explained the purpose of beginning the fund now as federal contributions
decrease.
Council Member Witte expressed concern with Valley County's amount of responsibility and
financial contribution towards the 911 infrastructure. Mayor Bailey suggested reviewing the
MOU on a yearly basis. Bill Nichols, City Attorney, suggested that the approval would be for
only FY 14 and discuss during the budget process for following years.
Council Member Witte moved to approve the Memorandum of Understanding to create
the Valley County/911 Mountaintop Communications Infrastructure Trust fund for FY14
only and authorize the Mayor to sign all necessary documents. Council Member Scott
seconded the motion. In a Roll Call vote Council Member Witte, Council Member Scott,
Council Member Aymon, Mayor Bailey, and Council Member Swanson all vote aye and
the motion carried.
AB 13-186 McCall Mall Agreement Update
Michelle Groenevelt, Community Development Director, presented the McCall Mall update. She
presented Council with the history of the McCall Mall agreement. She provided Council with
options of enforcing the agreement, extending the agreement, or letting it expire. She noted
concerns staff had with the existing agreement.
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October 24, 2013
Bi11 Nichols, City Attorney, stated his concerns with enforcing the agreement. He gave a brief
update to Council regarding the negotiations with Vicki Wade's attorney that extended the
completion timeline for both parties. Mr. Nichols suggested granting an extension of the
agreement to allow staff more time to solve the remaining issues. He also explained the
difference between a lease and an easement.
Ms. Groenevelt reviewed the projects that had been completed and the projects that still needed
to be completed with the agreement.
There was Council consensus to defer to the next Council Meeting and to provide staff
direction on the next step for the City of McCall and McCall Mall agreement.
AB 13-193 FY13 Local Option Tax Contingency Update
BessieJo Wagner, City Clerk, presented the Local Option Tax contingency update. She
refreshed Council of the previous meetings and decisions regarding the Local Option Tax
contingency funds. Mrs. Wagner stated that there would be approximately $15,000 to $16,000
not budgeted for projects. She said options would be to look at partially funded projects, projects
not funded at all, and an option proposed by Gene Drabinski, City Manager. There was
discussion on when the project should be completed. Bob Giles, LOT Commission Chair,
requested Council allow the LOT Commission to make a recommendation. Mayor Bailey stated
that the sense of Council was to fund Fairway Park restroom.
There was Council consensus to wait for the LOT Commission recommendation.
CONSENT AGENDA
Staff recommended approval of the following items:
1. Warrant Registers
2. Payroll Report for Period ending October 11, 2013
3. Alcohol and Catering Licenses Activity Report
There was a brief discussion on the Warrant Registers.
Council Member Aymon moved to approve the Consent Agenda as presented. Council
Member Scott seconded the motion. In a voice vote, all voted aye and the motion carried.
Mayor Bailey presented a letter from Jud DeBoer. Mayor Bailey questioned if the City should
respond to Mr. DeBoer or respond to Idaho Transportation Department. The letter suggested that
ITD fund a stoplight at the Boydstun Street Intersection with Hwy 55 as part of the Lardo Bridge
project.
Council discussed the Boydstun "by-pass" agreement stipulations.
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October 24, 2013
EXECUTIVE SESSION
At 8:42 p.m., Council Member Scott moved to go into Executive Session for Litigation -
Pursuant to Idaho Code §67-2345(1)(f) To communicate with legal counsel for the public
agency to discuss the legal ramifications of and legal options for pending litigation, or
controversies not yet being litigated but imminently likely to be litigated. Council Member
Aymon seconded the motion. In a roll call vote, Council Member Scott, Council Member
Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted
aye and the motion carried.
Council discussed the legal implications of re -opening the contract with Lake Shore Disposal.
RETURN TO OPEN SESSION
At 9:03 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson
seconded the motion. In a voice call vote, all voted aye and the motion carried.
Council requested that the Tomlinson Dock issue be on the next agenda along with an update on
the Sewer District plan and the TAG plan to include an update of the rate study.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:04 p.m.
ATTEST:
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Donald C. Bailey, Mayor
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October 24, 2013