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2013.10.24 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) October 24, 2013 Agenda Call to Order and Roll Call Approve the Agenda Work Session Pledge of Allegiance Public Comment Business Agenda Consent Agenda Executive Session Open Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:35 p.m. Council Member Aymon, Mayor Bailey, Council Member Scott, Council Member Swanson, and Council Member Witte all answered roll call. City staff present was Gene Drabinski, City Manager, Bill Nichols, City Attorney; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; Larry Stokes, Interim Chief of Police; Anne Kantola, Library Director; Nathan Coyle, Airport Manager; Carol Coyle, Grant Coordinator; and BessieJo Wagner, City Clerk. APPROVE THE AGENDA Mayor Bailey, with the consent of the Council approved the agenda as submitted. WORK SESSION 1 AB 13-192 Robert's Rules of Order BessieJo Wagner, City Clerk, presented the Robert's Rules of Order work session to the Council. The Council has been working toward adopting a Governance Manual. The purpose of this work session was for the Council to obtain a better understanding of parliamentary procedure as defined by Robert's Rules of Order. The presentation guided the Council through the steps outlined in Robert's Rules of Order. During the process, Mrs. Wagner gave suggestions to the Council regarding different aspects of Robert's Rules and whether they applied to the Council's current process. McCall City Council Regular Meeting October 24, 2013 Page 1 of S After working through the basics of Robert's Rules, it was the consensus of the Council to develop their own Rules of procedures that may incorporate some of the principles of Robert's Rules but focus on the process currently being used by the Council. Mayor Bailey led the audience in the Pledge of Allegiance at 6:34 p.m. PUBLIC COMMENT Mayor Bailey called for public comment at 6:35 p.m. Hearing no comments, Mayor Bailey closed the public comment. BUSINESS AGENDA AB 13-190 Library Board of Trustees Appointment Anne Kantola, Library Director, presented the appointment of Anna Torti to the Library Board of Trustees. Mrs. Kantola stated that after the resignation of Jamie Bell, Anna Torti sent a letter of interest to the board to serve a term on the Library Board of Trustees. The Library Board of Trustees voted unanimously to approve Anna Torti's appointment, set to expire in October of 2017. Council Member Swanson moved to appoint Anna Torti to the Library Board of Trustees to a term to expire October of 2017. Council Member Aymon seconded the motion. In a Roll Call vote Council Member Swanson, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all vote aye and the motion carried. AB 13-187 Sign a new 3-year contract with CableOne for internet access to the Library Anne Kantola, Library Director, presented the internet contract with CableOne. Mrs. Kantola informed Council of the changes to the contract, the new price, and the benefits of the contract. Council Member Scott moved to approve the contract with CableOne for internet service at the Library and authorize the Mayor to sign all necessary documents. Council Member Witte seconded the motion. In a Roll Call vote Council Member Scott, Council Member Witte, Council Member Aymon, Mayor Bailey, and Council Member Swanson all vote aye and the motion carried. AB 13-189 Third Street Corridor Ribbon Cutting Ceremony Request for Funds Carol Coyle, Grant Coordinator, presented the Third Street Corridor Ribbon Cutting Ceremony Request for Funds to Council. She stated the Third Street Corridor Revitalization Project was approaching completion. She requested Council approve funding for invitations and light refreshments for the ribbon cutting ceremony planned for November 8. She stated that funding partners, agency representatives, consultants, contractors, business owners, City officials, and staff would be invited. McCall City Council Regular Meeting Page 2 of 5 October 24, 2013 Council Member Swanson moved to approve funding not to exceed $500 for Third St. Corridor ribbon cutting ceremony to be funded by the Council Contingency fund. Council Member Aymon seconded the motion. In a Roll Call vote Council Member Swanson, Council Member Aymon, Mayor Bailey, Council Member Scott, and Council Member Witte all vote aye and the motion carried. AB 13-185 McCall Redevelopment Agency (MRA) Annual Report Rick Fereday, Chairperson of the McCall Redevelopment Agency, presented the Board's annual report to Council, Attachment 1. There was a brief discussion on the budget to repair Legacy Park concrete and the condition of the McCall Mall. AB 13-191 Memorandum of Understanding to create the Valley County/911 Mountaintop Communications Infrastructure Trust fund Interim Chief Stokes, presented the Memorandum of Understanding (MOU) to create a dedicated Valley County Trust Account, defined as the Valley County/911 Mountaintop Communications Infrastructure Trust Fund. He stated that the funds would be provided by each of the emergency response entities within Valley County at the annual cost of $500.00 per year, per entity. Mr. Stokes informed Council that the MOU would serve to address the problem of decreased funding contributed by the Bureau of Homeland Security for mountaintop communications site repairs and equipment replacement. The Agencies entering the MOU would be Valley County, Cascade Rural Fire Department, Donnelly Rural Fire Department, McCall Fire Department, City of Cascade Police Department, and City of McCall Police Department. John Coombs, Chief Deputy Valley County Sheriffs Department, reviewed the repair costs from the previous years. He explained the purpose of beginning the fund now as federal contributions decrease. Council Member Witte expressed concern with Valley County's amount of responsibility and financial contribution towards the 911 infrastructure. Mayor Bailey suggested reviewing the MOU on a yearly basis. Bill Nichols, City Attorney, suggested that the approval would be for only FY 14 and discuss during the budget process for following years. Council Member Witte moved to approve the Memorandum of Understanding to create the Valley County/911 Mountaintop Communications Infrastructure Trust fund for FY14 only and authorize the Mayor to sign all necessary documents. Council Member Scott seconded the motion. In a Roll Call vote Council Member Witte, Council Member Scott, Council Member Aymon, Mayor Bailey, and Council Member Swanson all vote aye and the motion carried. AB 13-186 McCall Mall Agreement Update Michelle Groenevelt, Community Development Director, presented the McCall Mall update. She presented Council with the history of the McCall Mall agreement. She provided Council with options of enforcing the agreement, extending the agreement, or letting it expire. She noted concerns staff had with the existing agreement. McCall City Council Regular Meeting Page 3 of 5 October 24, 2013 Bi11 Nichols, City Attorney, stated his concerns with enforcing the agreement. He gave a brief update to Council regarding the negotiations with Vicki Wade's attorney that extended the completion timeline for both parties. Mr. Nichols suggested granting an extension of the agreement to allow staff more time to solve the remaining issues. He also explained the difference between a lease and an easement. Ms. Groenevelt reviewed the projects that had been completed and the projects that still needed to be completed with the agreement. There was Council consensus to defer to the next Council Meeting and to provide staff direction on the next step for the City of McCall and McCall Mall agreement. AB 13-193 FY13 Local Option Tax Contingency Update BessieJo Wagner, City Clerk, presented the Local Option Tax contingency update. She refreshed Council of the previous meetings and decisions regarding the Local Option Tax contingency funds. Mrs. Wagner stated that there would be approximately $15,000 to $16,000 not budgeted for projects. She said options would be to look at partially funded projects, projects not funded at all, and an option proposed by Gene Drabinski, City Manager. There was discussion on when the project should be completed. Bob Giles, LOT Commission Chair, requested Council allow the LOT Commission to make a recommendation. Mayor Bailey stated that the sense of Council was to fund Fairway Park restroom. There was Council consensus to wait for the LOT Commission recommendation. CONSENT AGENDA Staff recommended approval of the following items: 1. Warrant Registers 2. Payroll Report for Period ending October 11, 2013 3. Alcohol and Catering Licenses Activity Report There was a brief discussion on the Warrant Registers. Council Member Aymon moved to approve the Consent Agenda as presented. Council Member Scott seconded the motion. In a voice vote, all voted aye and the motion carried. Mayor Bailey presented a letter from Jud DeBoer. Mayor Bailey questioned if the City should respond to Mr. DeBoer or respond to Idaho Transportation Department. The letter suggested that ITD fund a stoplight at the Boydstun Street Intersection with Hwy 55 as part of the Lardo Bridge project. Council discussed the Boydstun "by-pass" agreement stipulations. McCall City Council Regular Meeting Page 4 of 5 October 24, 2013 EXECUTIVE SESSION At 8:42 p.m., Council Member Scott moved to go into Executive Session for Litigation - Pursuant to Idaho Code §67-2345(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Council Member Aymon seconded the motion. In a roll call vote, Council Member Scott, Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted aye and the motion carried. Council discussed the legal implications of re -opening the contract with Lake Shore Disposal. RETURN TO OPEN SESSION At 9:03 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson seconded the motion. In a voice call vote, all voted aye and the motion carried. Council requested that the Tomlinson Dock issue be on the next agenda along with an update on the Sewer District plan and the TAG plan to include an update of the rate study. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 9:04 p.m. ATTEST: BessieJo agner, C. Y mull," 1 Donald C. Bailey, Mayor McCall City Council Regular Meeting Page 5 of 5 October 24, 2013