HomeMy Public PortalAbout2013.11.07 Regular MinutesMINUTES
McCall City Council
Regular Meeting
Legion Hall (McCall City Hall - Lower Level)
November 7, 2013
Agenda
Call to Order and Roll Call
Approve the Agenda
Department Reports
Committee Minutes
Pledge of Allegiance
Public Comment
Business Agenda
Consent Agenda
Executive Session
Open Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Bailey called the regular meeting of the McCall City Council to order at 5:30 p.m.
Council Member Aymon, Mayor Bailey, Council Member Swanson, and Council Member
Witte all answered roll call. Council Member Scott was absent.
City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Larry Stokes,
Interim Chief of Police; Linda Stokes, City Treasurer; Michelle Groenevelt, Community
Development Director; Dennis Coyle, Parks and Recreation Director; Peter Borner, Public
Works Director; Carol Coyle, Grant Coordinator; Kurt Wolf, Parks Supervisor; and BessieJo
Wagner, City Clerk.
APPROVE THE AGENDA
Mayor Bailey with the consent of the Council approved the agenda as submitted.
REPORTS
Michelle Groenevelt, Community Development Director, and Carol Coyle, Grant Coordinator,
updated Council on the I -Way Award and the McCall Redevelopment Agency grants.
Gene Drabinski, City Manager, updated Council on the Communications Coordinator position.
Mr. Drabinski also updated Council on the Capital Improvement Plan citizen working group.
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November 7, 2013
Michelle Groenevelt clarified the discussion between Public Works, Community Development,
and City Manager to document the extent of out of compliance developments. The purpose was
to strategize ways to improve and enforce existing development agreements and to properly
advise new development.
Peter Borner, Public Works Director, updated Council on several street projects. Mayor Bailey
discussed two street lights that needed to be installed on Pine Street. Mr. Borner clarified the
time frame of the streets loss of service life.
Council Member Aymon commented on how good the Welcome to McCall sign looks.
Council briefly discussed the LOT receipts.
Mayor Bailey asked for additional information on the building permits prior to the economic
downturn.
Council discussed the effort it takes to get to Legacy Park and the possible need for additional
signage.
There was a brief discussion on new businesses.
Mayor Bailey updated Council on Historic Preservation Committee's tour of the Payette Lakes
Inn.
The Council received copies of the following:
1. Chamber of Commerce Board — April 11, 2013
2. Chamber of Commerce Board — May 16, 2013
3. Chamber of Commerce Board — September 12, 2013
4. Historic Preservation Committee — September 24, 2013
5. McCall Library Board — August 20, 2013
6. McCall Library Board — September 26, 2013
7. McCall Improvement Committee — September 12, 2013
8. McCall Redevelopment Agency — September 17, 2013
Mayor Bailey led the audience in the Pledge of Allegiance at 5:59 p.m.
PUBLIC COMMENT
Mayor Bailey called for public comment at 6:07 p.m.
Mayor Bailey congratulated the newly elected Council Members. Mr. Giles commented how
everyone has been very helpful during this process.
Hearing no further comments, Mayor Bailey closed the public comment period.
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BUSINESS AGENDA
AB 13-195 Tree Committee Member Appointment - Nathan Todd
Kurt Wolf, Parks Supervisor, presented the Tree Committee Member appointment. He stated that
Mr. Todd has a degree in Horticulture, is active in hockey, and currently works for the school
district. Mr. Wolf stated the Tree Committee recommended that City Council appoint Nathan
Todd to the Tree Committee for a three year term to fill the vacancy left by Dave Mathis'
resignation.
Mayor Bailey moved to approve the appointment of Nathan Todd to the Tree Committee
for a term of three years to expire November 2016. Council Member Aymon seconded the
motion. In a Voice vote, all voted aye and the motion carried.
AB 13-196 Tree City USA Application for Re -Certification
Kurt Wolf, Parks Supervisor, presented the Tree City USA Application for Re -Certification. Mr.
Wolf stated the City of McCall Parks Department would be applying for the 12th Tree City USA
certification. He gave Council information on the criteria required to qualify for the Tree City
USA certification.
Council Member Witte moved to approve the 2013 Application for Tree City USA
Certification and authorize the Mayor to sign all necessary documents. Council Member
Aymon seconded the motion. In a roll call vote Council Member Witte, Council Member
Aymon, Mayor Bailey, and Council Member Swanson all voted aye and the motion carried.
AB 13-198 Approval of Amerigas Propane Contract
Peter Borner, Public Works Director, presented the Amerigas Propane Contract stating that
eleven propane tanks serve the City of McCall's heating needs of various buildings and
departments. Mr. Borner stated the two propane providers were Amerigas and Farmer's Coop.
He stated McCall could get the propane at a cheaper rate than what was being charged under the
State of Idaho contract. He expected to see a savings over $1000. Mr. Borner stated the price for
propane would be $0.45 over the State Terminal Index and there would be no other additional
fees. The above ground tanks that Amerigas will provide would be rent free.
Council Member Swanson moved to approve the contract with Amerigas for propane for
FY14 and authorize the Mayor to sign all necessary documents. Council Member Aymon
seconded the motion. In a roll call vote Council Member Aymon, Council Member
Swanson, Mayor Bailey, and Council Member Witte all voted aye and the motion carried.
AB 13-200 McCall Mall Agreement Update
Michelle Groenevelt, Community Development Director, presented the McCall Mall Agreement
Update and stated that the City of McCall entered into an agreement with the property owner,
Vicki Wade, of the McCall Mall on November 13, 2008. Ms. Groenevelt stated staff and the City
Attorney agreed a two year agreement extension currently would be the best option.
Council Member Aymon requested an update on property screening methods and the status of
the stairs to the property. Ms. Groenevelt said the safety issue was with the path, but not the
stairs. She also stated that Urban Renewal was looking at possible screening methods.
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Bill Nichols, City Attorney, reviewed the extension of the agreement. He noted the additional
time would allow staff to examine the situation further and the remaining items could be
completed by City of McCall and the property owner.
Mayor Bailey suggested the City could help draft the license agreement. He also reviewed the
incomplete items from the agreement.
Council Member Aymon and Council Member Witte expressed concern that the owner would
not complete her portion of the agreement. Council Member Aymon and Council Member Witte
did not see an advantage in extending the agreement and were not in favor of the agreement
extension.
Mayor Bailey said the Master Plan could give guidance on how to address the McCall Mall
property.
Council Member Witte did not like the license agreement without an easement from the McCall
Mall owner.
Staff explained the reason for extending the agreement.
Mayor Bailey moved to approve the Addendum to Agreement between Vicki Wade, doing
business as McCall Mall and the City of McCall. Council Member Swanson seconded the
motion. In a roll call vote Mayor Bailey, Council Member Swanson, Council Member
Aymon, all voted aye, Council Member Witte voted no, and the motion carried.
AB 13-194 Deinhard Lane and Boydstun Street Connector Agreements Review
Michelle Groenevelt, Community Development Director, presented the Deinhard Lane and
Boydstun Street Connector Agreements review update. The agreement stated that all parties
understood that the Connector would not be a truck route and it would not be marked as a truck
route or bypass. There was an attempt in 2007-2008 by the City of McCall to negotiate with one
of the owners to remove the truck route and bypass restriction, but new property owners were
unwilling to release the restrictions. Ms. Groenevelt stated that Boydstun would be the detour
route during the Lardo Bridge replacement. She suggested contacting the owners again to inform
them of the detour and to also request the release of the restrictions and allow it to be a bypass or
truck route.
Council Member Aymon suggested considering waiting until the detour is in place allowing
residents to become used to the traffic, then asking the owners' to reconsider the restrictions.
There was Council consensus to send the letter of request to lift the restriction.
AB 13-197 Joint City of McCall -Payette Lakes Recreational Water and Sewer District
(PLRWSD) Working Group & TAG Plan Update
Mayor Bailey explained the email he sent and why he wanted the Payette Lakes Recreational
Water and Sewer District (PLRWSD) working group and TAG plan on the agenda. He noted that
he received a draft Memorandum of Understanding (MOU) in response to the email. Mayor
Bailey requested that any discussion on the draft MOU be done in executive session. Bill
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Nichols, City Attorney, agreed that any discussion, to the extent that it constituted an amendment
of the settlement agreement, would qualify under the Litigation Exception for Executive Session.
Mayor Bailey discussed the settlement agreement and the TAG plan. He suggested the City
review the rates prepared by CH2MHILL and determine if they would reflect the actual costs
and expenses of operating the treatment facility.
Peter Borner, Public Works Director, reviewed a number of issues that needed to be resolved
before a rate structure could be developed. When suggested by Mayor Bailey, Mr. Borner agreed
a rough rate structure could be developed.
Council made no decisions.
AB 13-199 FY13 Local Option Tax Contingency
BessieJo Wagner, City Clerk, presented on October 24, 2013, an update on the FY13 LOT
receipts. It was estimated $20,000 -$25,000 would not be budgeted for projects for FY13. Staff
recommendation was to use surplus LOT contingency to fund Fairway Park Restrooms. Council
requested the issue go to the LOT Commission for a recommendation. The LOT Commission
met October 30, 2013 and voted unanimously to approve the additional LOT funding go toward
Fairway Park Restooms. The final amount was $15,814 with one accomodator yet to remit for
September. Dennis Coyle, Parks and Recreation Director, said with the additional LOT dollars,
the bathrooms should be fully funded.
Council Member Aymon moved to approve the LOT Commission's recommendation to use
the additional LOT contingency to fund Fairway Park Restrooms. Council Member
Swanson seconded the motion. In a roll call vote Council Member Aymon, Council
Member Swanson, Mayor Bailey, and Council Member Witte all voted aye and the motion
carried.
AB 13-201 Governance Manual Work Session
Council discussed the two versions of the Governance Manual. Council directed the City Clerk
to work with Mayor Bailey to decide which version of the Governance Manual to move forward
with.
CONSENT AGENDA
Staff recommends approval of the following items:
1. City Council Regular Meeting Minutes — June 27, 2013
2. City Council Regular Meeting Minutes — July 11, 2013
3. City Council Special Meeting Minutes — August 23, 2013
4. Warrant Registers
5. Payroll Report for Period ending October 25, 2013
Council Member Aymon moved to approve the Consent Agenda with the minutes
corrected. Council Member Witte seconded the motion. In a Voice vote, all voted aye and
the motion carried.
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EXECUTIVE SESSION
At 7:53 p.m., Mayor Bailey moved to go into Executive Session for
• Records Exempt from Disclosure - Pursuant to Idaho Code §67-2345(1) (d) To
consider records that are exempt from disclosure as provided in chapter 3, title 9,
Idaho Code;
• Litigation - Pursuant to Idaho Code §67-2345(1)(f) To communicate with legal
counsel for the public agency to discuss the legal ramifications of and legal options
for pending litigation, or controversies not yet being litigated but imminently likely
to be litigated.
Council Member Swanson seconded the motion. In a roll call vote, Council Member
Aymon, Mayor Bailey, Council Member Swanson, and Council Member Witte all voted
aye and the motion carried.
Council discussed the proposed Memorandum of Understanding with Payette Lakes Water and
Sewer District.
RETURN TO OPEN SESSION
At 9:32 p.m., Mayor Bailey moved to return to Open Session. Council Member Swanson
seconded the motion. In a voice call vote, all voted aye and the motion carried.
ADJOURNMENT
Without further business, the Mayor adjourned the meeting at 9:34 p.m.
Donald C. Bailey, Mayor
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ATTEST:
BessieJo Wa; -', City
McCall City Council Regular Meeting
November 7, 2013
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