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HomeMy Public PortalAbout2014.01.09 Regular MinutesMINUTES McCall City Council Regular Meeting Legion Hall (McCall City Hall - Lower Level) January 9, 2014 Agenda Call to Order and Roll Call Approve the Agenda Consent Agenda Old Business New Business Department Reports Committee Minutes Pledge of Allegiance Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Bailey called the regular meeting of the McCall City Council to order at 5:34 p.m. Councilor Aymon, Mayor Bailey, Councilor Scott, Councilor Swanson, and Councilor Witte all answered roll call. City staff present was Gene Drabinski, City Manager; Bill Nichols, City Attorney; Eric McCormick, Golf Superintendent; Linda Stokes, City Treasurer; Nathan Coyle, Airport Manager; Peter Borner, Public Works Director; Justin Williams, Chief of Police; Michelle Groenevelt, Community Development Director; Dennis Coyle, Parks and Recreation Director; and BessieJo Wagner, City Clerk. APPRDYE THE AGENDA Mayor Bailey with the consent of the Council approved the agenda as submitted. CONSENTAGENDA';QLD BUSINESS Staff recommends approval of the following items: 1. Council Regular Minutes — July 26, 2013 2. Council Regular Minutes — September 26, 2013 3. Council Special Minutes — October 9, 2013 4. Council Regular Minutes — October 10, 2013 S. Council Special Minutes — October 30, 2013 (added 1/6/14) McCall City Council Regular Meeting January 9, 2014 Page 1 of 8 6. Council Regular Minutes — November 7, 2013 7. Council Regular Minutes — November 21, 2013 8. Council Regular Minutes — December 19, 2013 9. Council Special Minutes — December 20, 2013 10. Warrant Register — Current payments 11. Payroll Reports - period 12/7/2013-12/20/2013 A brief discussion took place regarding the Warrant Register and corrections to the minutes. Councilor Witte moved to approve the Consent Agenda Old Business with the minutes corrected. Councilor Aymon seconded the motion. In a Ro11 Call vote, all voted aye and the motion carried. NEW BUSINESS AB 14-01 Installation of Newly Elected City Council Members: Bob Giles, Laura Scott, and Marcia Witte BessieJo Wagner, City Clerk, swore in newly elected City Council Members Bob Giles, Laura Scott, and Marcia Witte. ELECTION OF MAYOR Elect a new Mayor for the term January 2014 through December 2015 Councilor Swanson and Councilor Aymon each stated why they would like to be mayor. The other Councilors were not interested in being mayor at this time. After each Councilor had the opportunity to speak a vote was taken. City Clerk, BessieJo Wagner, stated all those in favor of Nic Swanson for Mayor say aye. Councilor Giles and Councilor Swanson both voted aye. City Clerk, BessieJo Wagner, stated all those in favor of Jackie Aymon for Mayor say aye. Councilor Aymon, Councilor Scott, and Councilor Witte all voted aye. Councilor Aymon was elected from the Council to be Mayor. ELECTION OF COUNCIL PRESIDENT Elect a new Council President for the term January 2014 through 2015 Councilor Scott nominated Councilor Swanson for City Council President. Councilor Witte seconded the nomination. In a voice vote, all members voted aye and the motion carried. McCall City Council Regular Meeting January 9, 2014 Page 2 of 8 REPORTS Gene Drabinski, City Manager, updated the Council on the Commercial Bear -proof trash can issue and the Pickle Ball versus Tennis issue. He also stated that the Maverick sign issue had been resolved. Michelle Groenevelt. Community Development Director, update Council on the upcoming training for the Planning and Zoning Commission on January 28. She stated that Jerry Mason, from ICRMP, would be doing the training on land use issues. She also invited the Council to join the training. Dennis Coyle, Parks and Recreation Director, Confirmed that the Legacy Park restrooms were open for the winter. He stated that the restrooms by the boat ramp were closed because they were not heated. Mr. Coyle also updated the Council on the canvas covers for Centennial Plaza stating that he would let them know when the covers would be ready for installation. He also stated that he was working with a private investor for the possibility of fund raising opportunities for Fairway Park. Police Chief, Justin Williams, gave a brief update to Council regarding his first week on the job. Peter Borner, Public Works director stated that there would be more details to come to the Council regarding the pavement condition report. He also updated them on the Snowgates stating that here were 4 operational Snowgates with one on its way. He assured Council that he would look into concerns that entrances into private streets may be being blocked by the City snow plows. Michelle Groenevelt stated that there was a code amendment in the works regarding the use of flags within the City limits. The amendment would not include government flags. The Council received copies of the following committee minutes: 1. McCall Redevelopment Agency — November 19, 2013 2. Planning and Zoning Commission — November 12, 2013 3. Parks and Recreation Advisory Committee — June 19, 2013 4. Parks and Recreation Advisory Committee — July 16, 2013 5. Parks and Recreation Advisory Committee — October 16, 2013 6. Parks and Recreation Advisory Committee — November 20, 2013 7. Tree Advisory Committee — November 14, 2013 Mayor Aymon led the pledge of allegiance at 6:22 p.m. PUBLIC COMMENT'. Mayor Aymon called for public comment at 6:22 p.m. McCall City Council Regular Meeting January 9, 2014 Page 3 of 8 Hearing no comments, Mayor Aymon closed the public comment period. BUSINESS AGENDA AB 14-09 One year contract extension for McCall City Prosecutor In January of 2013The Council entered into a one year contract with Jay Kiiha for prosecutorial services. The recommended contract with Jay Kiiha for City Prosecutor was due to be renewed. As a housekeeping measure, the only change to the contract was in the paragraph titled SPECIFIC RESPONSIBILITIES REGARDING LIABILITY, where it referred to Jay J. Kiiha, Capital Law Group, PLLC was changed to Jay J. Kiiha, Kiiha Law Office, instead. Councilor Scott moved to approve the contract for McCall City Prosecutor with Jay Kiiha and authorize the Mayor to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote, Councilor Scott, Councilor Swanson, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 14-06 Title 5 & Title 8 Revisions (Parking & Interference with Snow Removal) Ordinance review Peter Borner, Public Works Director, introduced the proposed Title 5 & Title 8 Revisions to Council, stating that at the December 19, 2013 City Council meeting, Council discussed and worked through a discussion on proposed amendments to Title 5 and Title 8 regarding interference with snow removal and parking along Third Street. He stated that after much discussion, City Council directed staff to make the necessary revisions to Title 5 and Title 8 in the form of a draft ordinance and Council review. Mayor Aymon asked if staff had spoken to the owner of the vehicle that was parked in the way of snow removal on 3rd Street. Mr. Borner responded stating that they had spoken to him; however due to his work schedule it was not convenient for him to utilize the parking lot as it was some distance from his home and there was not an easy access to it from his home. Mayor Aymon noted that the resident had some furniture stored in his driveway that prohibited him from pulling all the way into the drive way. She suggested that the resident should move the furniture so his vehicle would be out of the right-of-way. Mr. Borner stated that may be a possibility. He also stated that there were other rentals with similar issues. Mr. Borner stated that the proposed code amendment would help mitigate the issue. Mayor Aymon asked if the parking in front of the Mill restaurant was causing any issues with snow plowing. Mr. Borner stated it was not a problem due to the established time restrictions. Mayor Aymon also asked if businesses were allowed to blow snow into the road from the sidewalks. Mr. Borner responded that technically businesses were not allowed; however with the issue of no place to store the snow, Public Works staff was working on a solution and for the interim the plows would go back and pick up the snow left by the businesses. Councilor Witte asked for clarification of whether the current code covers the issue without the amendment. Mr. Borner confirmed. Councilor Witte also expressed concern with unintended consequences of the eight hour parking restriction when the current code was sufficient. McCall City Council Regular Meeting Page 4 of 8 January 9, 2014 Mr. Borner stated that the amendment had been proposed by former Mayor Bailey. Mayor Aymon asked Mr. Bailey for his thoughts when he proposed the amendment. Mr. Bailey stated that the vehicle was there in the right-of-way all the time and other than the snow related restrictions there was no way to address and enforce the parking issue. Councilor Swanson stated that if was intended to address a truck that was broken down and would not move. He stated that it would be a challenge to take away a parking place for someone in the winter. Councilor Swanson did not feel an ordinance was needed to correct the behavior of one individual. He felt that staff working with the individual should be able to solve the issue. Councilor Giles asked for and received clarification that the current code was sufficient. Mayor Aymon expressed concern about vehicles parked on the corner of Roosevelt during a snow event and snow had been pushed up next to those vehicles. She asked if attempts to locate the vehicle owners were made. Mr. Borner stated that the Street supervisors work on clearing the streets prior to plowing. Mayor Aymon felt that if with the current ordinance and issuing warnings that should be sufficient. Bill Nichols, City Attorney, stated that the proposed code amendment for 8.5.030 was recommended to be adopted and ask that the Council give direction to come back with new ordinance showing only the amendment to 8.5.030. There was general Council consensus to move forward with the proposed code amendment to 8.5.030 and action would be taken when the new ordinance was presented to Council. AB 14-07 Valley County Economic Development Council (VDEDC) Financial Support Request The Valley County Economic Development Council (VCEDC) is a regional economic development council that has been working together and includes voting members from the Chamber of Commerce Representative from the Cascade, Donnelly and McCall chamber or business community, city council representative from each of the three incorporated communities: Cascade, Donnelly, McCall, a County Commissioner, representing unincorporated Valley County, and two at -large (non -government) members appointed by the council. The group meets monthly in the different communities to discuss economic development efforts. For example, a sub -committee of the group is holding a new Business Plan contest and another group is working on regional power generation. Former Mayor Bailey requested that the McCall City Council provide financial support for the Valley County Economic Development Council, Inc. in the amount of $2,500. The money would support the application for Federal 501(c)(3) tax-exempt organization and miscellaneous administrative expenses to support the economic development organization until sufficient dollars were raised from donations and other funding sources. This expenditure would come from the Council budget for Economic Development Support which has $15,604 for FY14. Mayor Aymon asked what the budget was for the organization. Mr. Bailey stated that the budget had not yet been determined; however once the budget is set he would forward it to the Council. McCall City Council Regular Meeting Page 5 of 8 January 9, 2014 Councilor Giles asked how the budget line would be affected with this possible expenditure. Michelle Groenevelt gave a brief accounting of how this line item had been spent previously. It was also clarified as to what had been spent previously. Councilor Swanson moved to approve $2,500 for administrative support for the Valley County Economic Development Council. Councilor Scott seconded the motion. In a roll call vote, Councilor Swanson, Councilor Scott, Mayor Aymon, Councilor Giles, and Councilor Witte all voted aye and the motion carried. AB 14-03 Adoption of Resolution 14-01: Designating the Mayor and Council President as Signatories on the City of McCall's Bank Accounts Linda Stokes, City Treasurer, introduced Resolution 14-01 to the Council stating that with the election of a new Mayor and Council President it requires the Council to update the list of signatories on the City of McCall's bank accounts. Resolution 14-01 authorizes the newly elected Mayor and Council President to sign checks and other disbursements. Mrs. Stokes explained that the signature authority for Gene Drabinski, City Manager, and Linda Stokes, City Treasurer, remained unchanged; however the bank requires that when any changes are made all signatories must sign again. Councilor Scott moved to adopt Resolution No. 14-01 designating the Mayor and Council President as signatories on the City of McCall's bank accounts and authorize the Mayor, Council President, City Manager, and City Treasurer to sign all necessary documents. Councilor Swanson seconded the motion. In a roll call vote, Councilor Scott, Councilor Swanson, Mayor Aymon, Council Member Giles, and Councilor Witte all voted aye and the motion carried. AB 14-04 Adoption of Resolution 14-02: Signatories on City Safe Deposit Box BessieJo Wagner, City Clerk, presented Resolution 14-02 stating that the resolution updates the authorized signatures on the City's safe deposit box. The safe deposit box is used as secure, off - site storage for critical records, including data back-up discs, tapes and other media. Councilor Swanson moved to adopt Resolution No. 14-02 designating the Mayor, Council President, City Clerk, and Information Systems Manager to sign all necessary documents. Councilor Giles seconded the motion. In a roll call vote, Councilor Swanson, Councilor Giles, Mayor Aymon, Councilor Scott, and Councilor Witte all voted aye and the motion carried. AB 14-05 Adoption of Resolution 14-03: McCall City Council Meeting Schedule for 2014 BessieJo Wagner, City Clerk, presented Resolution 14-03, stating that McCall City Code §1-8-2 states that regular Council meetings will be held on the second and fourth Thursdays of each a month except when such regular meetings fall on a legal holiday, then the meetings would be held on the preceding day unless otherwise fixed by the Council. McCall City Council Regular Meeting Page 6 of 8 January 9, 2014 In past years the Council has elected to alter the regular Council meetings for the months of October, November, and December to accommodate the holidays. For 2014 it was recommended that only the meetings in November and December be altered. It was recommended that for November to hold the regular meetings on the first and third Thursdays, meeting on November 6 and November 20, and move the work session to November 21. It was recommended that for December to hold the regular meetings on the first and third Thursdays, meeting on December 4 and December 18, and move the work session to December 19. With the recommended changes there will be only three weeks between the last meeting in December and the first meeting in January. Councilor Swanson moved to approve Resolution 14-03 adopting the McCall City Council Meeting Schedule for 2014 and authorize the Mayor to sign all necessary documents. Councilor Witte seconded the motion. In a roll call vote, Councilor Swanson, Councilor Witte, Mayor Aymon, Councilor Giles, and Councilor Scott all voted aye and the motion carried. AB 14-02 Assignment of Council liaison duties There are several representative or liaison roles that must be filled by a Councilor. There was general Council consensus for the following: • Urban Renewal Agency: Two Councilors serve as voting members of the seven member Board of Directors (Councilor Giles and Councilor Swanson). • Valley Adams Planning Partnership Transportation Subcommittee: One Councilor serves as a representative of the City (Councilor Aymon, with staff support from Peter Borner, Public Works Director). • Western Idaho Community Action (WICAP): One Councilor serves as a representative of the City (Councilor Aymon.). • Big Payette Lake Watershed Advisory Group: One Councilor serves as a member of the Board (Councilor Scott - City staff serves on the Technical Advisory Committee). There was some discussion that this organization may be changing or had already changed. • MCPAWS Board of Directors: One Councilor serves as a nonvoting member (Councilor Scott). • Valley County Economic Development Council (VCEDC) (Councilor Swanson, with Councilor Giles as backup, Don Bailey will remain as a member at large) • Library Board (Councilor Witte) There are other representative or liaison roles that can be filled by a Councilor or a staff member: • McCall Area Chamber of Commerce Board of Directors: One representative of the City serves as an ex-officio, non -voting member (Michelle Groenevelt, Community Development Director). • West Central Highlands Resource Conservation & Development (RC&D) District: One Councilor or staff member serves as a representative of the City (Carol Coyle, Grant Coordinator). • Payette River Scenic Byway Committee: One Councilor or staff member serves as a representative of the City (Delta James, City Planner). McCall City Council Regular Meeting Page 7 of 8 January 9, 2014 AB 14-08 Legislative Meeting Update On December 6, 2013 Mayor Aymon attended the Legislative Committee Meeting in Boise. Mayor Aymon provided the Council an update. There was a brief discussion with Chief Williams regarding changing misdemeanor offenses to infractions. Review the Upcoming Meetings Schedule Council reviewed the Upcoming Meetings Schedule. It was decided to extend the time allotted for the Work Session on January 24 to start at 1:00 p.m. ADJOURNMENT Without further business, the Mayor adjourned the meeting at 7:26p.m. McCall City Council Regular Meeting Page 8 of 8 January 9, 2014