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Home My Public Portal AboutJanuary 2019 thru December 2019 BRICKMANIA: -0 BIRTHDAY BASH ! ; s , Sunday, January27th, 1:00 - 5:00 p.m. is " at the Putnam County Museum Come celebrate the birthday of the Lego Building Block and help fill the shelves of the Putnam County Emergency Food Pantry! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, January 3, 2019 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—December 6 & December 10, 2018 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests 6. Friends Of The Park, Special Projects, and Old Business 7. New Business 8. Director's Monthly Report 9. Park Board Annual Planning Retreat a. Discuss accomplishments of 2018 b. Direction for 2019—projects,programs, etc. c. Aquatics Center and Concession stand 10. Adjournment Greencastle Board of Park Commissioners Minutes of the Regular Meeting Thursday, January 3, 2019 Due to "Lack of Quorum", the regular meeting of the Greencastle Board of Park Commissioners was rescheduled to 6:30 p.m., Monday, January 7, 2019. 1 BRICKMANIA:• 41, . ' mil. BIRTHDAY BASH ! ,w Sunday, January 27th, 1:00 - 5:00 p.m. x at the Putnam County Museum Come celebrate the birthday of the Lego Building Block and help fill the shelves of the Putnam County Emergency Food Pantry! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Monday, January 7, 2019 TIME: 6:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—December 6 & December 10, 2018 4. Monthly Finances - Approval of Claims&Invoices 5. Special Park Use Requests 6. Friends Of The Park, Special Projects, and Old Business 7. New Business 8. Director's Monthly Report 9. Park Board Annual Planning Retreat a. Discuss accomplishments of 2018 b. Direction for 2019—projects,programs, etc. c. Aquatics Center and Concession stand 10. Adjournment HAPPY Join us for A LENT N 'S CUPID'S VALENTINE'S DAY V I E WORKSHOP D Y Monday, February 11 th WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, February 7, 2019 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—January 7, 2019 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests a. Saturday, April 27 Memory Walk, Robe-Ann Park shelter#5 —Meredith Luckhaupt b. Putnam County Order of Police 5K Fundraiser for the Indiana Chapter of Concerns of Police Survivors (C.O.P.S.)—Darrel R. Bunten, Putnam County FOP and GPD c. West Central Indiana Community Tennis Association(WCICTA)—use of Robe-Ann Pickleball Courts for Youth Tennis Lessons June 17-July 25 — Lynn Ramey d. Putnam County Swim Team Request to use Greencastle Aquatics Center Saturday and Sunday, June 22 and 23 Swim Meet—Amy Howard,PCST 6. Friends Of The Park, Special Projects, and Old Business a. Discussion 2019 Fee Structure 7. New Business a. Vectren Easement through Robe-Ann Park—Approval and authorization to sign b. HWC Engineering—Approval of and authorization to sign Aquatics Center Feasibility Study Contract 8. Director's Monthly Report 9. Adjournment The Regular Meeting of the Greencastle Board of Park Commissioners was not held on Thursday, February 7 due to the lack of a quorum. The meeting was rescheduled for Monday, February 11 , 2019, 7:00 p.m. in the common council meeting room of Greencastle City Hall. 1 , i J 0 " a D D Y St. Pafi Lck's Po.,/ ,.......002 Lac...wactutauseramismar. k..4.e"Adaca.e.e.t.e..--,. WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, March 7, 2019 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Mayor's Oath of Office—Board President, Tim Trigg 4. Approval of Minutes of Regular Meeting—February 11, 2019 010 5. Monthly Finances -Approval of Claims& Invoices 6. Special Park Use Requests a. Bike with a Biologist Day—Saturday, April 27th - Erin Basiger, DNR Deer Creek Fish& Wildlife b. Greencastle Clean City Day Activities - Saturday April 27th a. Robe-Ann Park—Emerald Palace Sand& Seal b. 7. Personnel—Approval to hire Paige Zick as Assistant Director/Aquatics Director 8. New Business a. Putnam County Comprehensive Services— Summer help proposals b. HWC Engineering (Tabled)—Approval of and authorization to sign Aquatics Center Feasibility Study Contract 9. Friends Of The Park, Special Projects, and Old Business a. Discussion 2019 Fee Structure 10. Director's Monthly Report a. Easter Egg Hunt b. Brickmania Contests postponed to April 4th meeting II11. Adjournment BE SURE TO JOIN US FOR THE ... ANNUAL EASTER EGG HUNT ON SATURDAY,APRIL 13TH 411110 IN ROBE-ANN PARK 10:00 A.M. AN EGG-CELLENT EVENT YOU WON'T WANT TO MISS!! WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday,April 4,2019 WHERE: Greencastle City Hall Council Room TIME: 7:15 p.m. Judge Spring Challenge Awards 7:30 p.m. Park Board Meeting AGENDA 1. Call to Order 2. Announce Spring Challenge Awards—Brickmania Contest 3. Public Input 4. Approval of Minutes of Regular Meeting—March 11, 2019 5. Monthly Finances - Approval of Claims & Invoices 6. Special Park Use Requests a. National Night Out, Tuesday, August 6, 4:00-8:00 p.m.—Linda Merkel a. Robe-Ann Park 4:00 p.m. to 8:00 p.m. b. Aquatics Center and Bob York Splash Park 5:00 p.m. to 8:00 p.m. • c. Smoke Free Event b. Ascena Company Picnic Proposal, Saturday, June 22 -Ami Pennington, HR Manager a. Robe-Ann Park Shelters 11:00 a.m. to 3:00 p.m. b. Robe-Ann Park Softball Field 1:00 p.m. to 3:00 p.m. c. Aquatics Center—2:00 p.m. to 5:00 p.m. c. Deer Meadow PTO Spring Luau Fundraiser- Request for Family Season Pass d. Girls Scouts of Putnam County Father-Daughter Dance - Request for Family Season Pass e. Mental Health America of Putnam County—Request for Family Season Pass and 4 Individual Day Passes 7. Personnel—Approval to hire Part-time Seasonal Maintenance Laborers 8. Friends Of The Park, Special Projects, and Old Business a. Putnam County Comprehensive Services Proposals a. Aquatics Center Concession Stand b. Park Maintenance Proposal b. HWC Engineering Contract Update c. Todd Scoggins Contract Update d. Greencastle Clean City Day Activities - Saturday April 27th a. Robe-Ann Park—Emerald Palace Sand& Seal 9. New Business • 10. Director's Monthly Report 11.Next Meeting—Thursday, May 2, 2019, 7:30 p.m. 12. Adjournment REGISTER FOR ONE OF OUR ADULT SOFTBALL LEAGUES S • Monday Night Men's , .::::_,V—y (11/1 • Tuesday Night Women's ;�`� � ,,:414.1k, • WednesdayNight Men's ,-N... p • Thursday Night Coed "• A -a WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, May 2, 2019 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 0 3. Approval of Minutes of Regular Meeting—April 4, 2019 4. Monthly Finances - Approval of Claims& Invoices 5. Arbor Day Proclamation—Mayor Bill Dory 6. Special Park Use Requests a. Greencastle Pediatric Dentistry—Friday, July 12, 2019 b. Fast-Pitch Softball Fundraiser Request for Donation of Family Season Pass c. Mill Creek West Elementary School—Request for Donation of Pool Passes 7. Personnel—Approval to hire summer seasonal staff 8. New Business a. Tennis Court Project b. Greencastle Aquatics Center Improvement Projects a. Sun Shade Shelter Project b. Strip the Floors—Concession stand and locker rooms c. Locker facade 9. Friends Of The Park, Special Projects, and Old Business 1 10. Director's Monthly Report 11. Adjournment • ENJOY SUMMER FUN AT THE „...„7-0-400 GREENCASTLE AQUATICS CENTER! • FAMILY SEASON PASSES 11. • INDIVIDUAL SEASON PASSES • 10-PUNCH GATE PASSES •.)~ ARE AVAILABLE FOR PURCHASE! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, June 13, 2019 TIME: 6:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order • 2. Public Input 3. Approval of Minutes of Regular Meeting—May 2, 2019 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests a. June 15th Putnam Pride Initiative—Use of Robe-Ann Park—Denise Thede b. GYSA Outdoor Triathlon—Saturday,August 10—Becky Hunsinger 6. Personnel a. Approve Chrysta Snellenberger to fill Aquatics Director/Assistant Director position b. Approval summer seasonal staff list 7. New Business a. People Pathways Report 8. Friends Of The Park, Special Projects,and Old Business a. Update re: Tennis Court Project b. Updates re: Greencastle Aquatics Center Improvement Projects a. Sun Shade Shelter Project b. Bath house Interior Improvements 9. Director's Monthly Report 10. Adjournment ENJOY SUMMER FUN AT THE ) ° GREENCASTLE AQUATICS CENTER! I#,g - • FAMILY AND INDIVUAL SEASON PASSES ARE STILL AVAILABLE O t . '" • 10-PUNCH GATE PASSES ON SALE )41, � FOR $35.00 (INSTEAD OF $40.00 FOR THE REST OF THE SEASON! WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: MONDAY, JULY 8, 2019 TIME: 7:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Approval of Minutes of Regular Meeting—June 13, 2019 pp g 4. Monthly Finances - Approval of Claims & Invoices 5. Special Park Use Requests a. Putnam County Special Olympics request to use Band Shelter b. 6. New Business 7. Friends Of The Park, Special Projects, and Old Business a. GYSA Outdoor Triathlon—Saturday, August 10—Becky Hunsinger b. Update re: Tennis Court Project c. Updates re: Greencastle Aquatics Center Improvement Projects a. Sun Shade Shelter Project b. Bath house Interior Improvements d. Kinetic Change BWSP Improvements a. Exercise equipment b. Playground equipment 8. Director's Monthly Report 9. Adjournment ,A„ Join us on Tuesday, August 6th pj*Nq in Robe-Ann Park to celebrate KIGHT*QUT Greencastle's National Night �/ * 2019;*�� v Out. PO/.11.F COMMUNITY PARTNFRSIIIPS WHAT: Greencastle Board of Park Commissioners Meeting. WHEN: Thursday, August 1, 2019 TIME: 7:30 p.m. WHERE: Big Walnut Sports Park Central Shelter (Next to playground) AGENDA 1. Call to Order • 2. Donation and dedication of Double Web Climber playground apparatus at Big Walnut Sports Park in the name of Stephanie Hunter—Leslie Hanson, Marilyn Sturgeon, Stephanie's Friends and Family 3. Public Input& Special Park Use Requests a. Request to move installation site of exercise equipment—Julie Carr, Kinetic Change b. Request to use band shelter for exercise classes 4. Approval of Minutes of Regular Meeting—Monday, July 8th,2019 5. Monthly Finances - Approval of Claims& Invoices 6. Approve contract with American Clean& Seal to paint pool basin 7. New Business a. National Night Out! in Robe-Ann Park—Tuesday, August 6th 5:00-8:00 p.m. b. Greencastle Aquatics Center—Season-End Schedule c. 8. Friends Of The Park, Special Projects, and Old Business a. Greencastle Aquatics Center Pool Improvements Update 9. Director's Monthly Report 411 10. Adjournment 1110 WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Thursday, September 5, 2019 TIME: 7:30 p.m. WHERE: Band Shelter in Robe-Ann Park AGENDA 1. Call to Order 2. Public Input& Special Park Use Requests 3. Approval of Minutes of Regular Meeting—Monday, August 1, 2019 • 4. Monthly Finances - Approval of Claims & Invoices 5. New Business 6. Friends Of The Park, Special Projects,and Old Business a. Greencastle Aquatics Center Pool Improvements Update 1) American Clean& Seal Project—paint pool basin 2) Shade Shelters installation project-pool deck 3) 2020 General Obligation Bond Projects b. DePauw University Student Work Day—Seal Emerald Palace 7. Director's Monthly Report 8. Adjournment The regular monthly park board meeting will follow the Annual Meeting of the Friends of the Park Association of Putnam County, Inc. which will also be held in the Band Shelter in Robe Ann Park at 6:00 p.m., Thursday, night, September Sth. Everyone is invited to attend. The Regular Meeting of the Greencastle Board of Park Commissioners will not be held tonight, due to lack of a quorum. The meeting has been rescheduled for Monday, September 9, 2019 at 7: 00p. m. • r • WHAT: Greencastle Board of Park Commissioners Meeting WHEN: Monday, September 9, 2019 TIME: 7:00 p.m. WHERE: City Hall Council Room AGENDA 1. Call to Order 2. Public Input& Special Park Use Requests • 3. Approval of Minutes of Regular Meeting— Monday, August 1, 2019 4. Monthly Finances - Approval of Claims & Invoices 5. New Business 6. Friends Of The Park, Special Projects, and Old Business a. Kinetic Change Projects at BWSP 1) Fitness Station Project Update 2) Keith Carr Memorial Basketball Court Sun Shelter Project 3) Keith Carr Memorial Basketball Court Pollinator Garden Project b. DePauw University Student Work Day—Seal Emerald Palace c. Greencastle Aquatics Center Pool Improvements Update 1) American Clean& Seal Project—paint pool basin 2) Shade Shelters installation project-pool deck 3) 2020 General Obligation Bond Projects 7. Director's Monthly Report 8. Adjournment ,_ C_C.,)- ccftDa *) ocro _ . __ 46, ....y. miiiii _, WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Thursday, October 3, 2019 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Park Special Use Requests&Public Input a. "Racing Thru Deployment" 5K, Sunday,November 3 —Sherwood Christian Church, Erin Confer Staggers b. 3. Approval of Minutes—September 9, 2019 4. Finances -Approval of Monthly Claims & Invoices III 5. Greencastle Aquatics Center Improvement Project a. Review Park District Bonds Proposed Timetable b. Resolution#2019-1: A Declaration and Preliminary Determination Resolution of the Park and Recreation District of the City of Greencastle, IN c. Discussion of Draft Resolution for Adoption on 10/28/2019 Resolution #2019- : A Resolution of the Park and Recreation District of the City of Greencastle, Indiana. Appropriating the Proceeds of the Park District Bonds 6. HWC Engineering—Approval of Design Contract for Greencastle Aquatics Center Improvements 7. Old Business& Project Updates a. Greencastle Aquatics Center—American Clean& Seal, painting pool basin b. Greencastle Aquatics Center—Reuhl Recreations, install Shade Structure 8. New Business a. Establish Greencastle Splash Park Closing Date b. 9. Director's Report/Upcoming Programs a. Glow Throw Disc Golf Tournament held Saturday, September 29th b. Youth Basketball Registration ill c. My First Shot! Basketball Registration d. Brickmania: Halloween Project—Thursday, October 17 e. Model Railroading 101 Registration—Tuesdays,November 5, 12, 19 &26 10. Next Meeting—Thursday,November 7, 2019, 7:30 p.m. in Greencastle City Hall 11. Adjournment 0 Greencastle Board of Park Commissioners Special Meeting Monday, October 28, 2019 Greencastle City Hall Council Room 7:00 p.m. AGENDA 1. Call to Order 2. Public Hearing: Consideration of Greencastle Aquatics Center Improvement Project: a. RESOLUTION NO. 2019-2. Confirmatory Resolution of the Board of Park Commissioners of the City of Greencastle, Indiana b. RESOLUTION 2019-3. A Resolution of the Park and Recreation District of the City of Greencastle, Indiana Appropriating the Proceeds of the Park District Bonds 410 c. RESOLUTON NO. 2019-4. Bond Resolution of the Greencastle Board of Park Commissioners 3. New Business: a. RESOLUTION NO. 2019-2. Confirmatory Resolution of the Board of Park Commissioners of the City of Greencastle, Indiana b. RESOLUTION 2019-3. A Resolution of the Park and Recreation District of the City of Greencastle, Indiana Appropriating the Proceeds of the Park District Bonds c. RESOLUTON NO. 2019-4. Bond Resolution of the Greencastle Board of Park Commissioners d. Next Level Trails Update 4. Adjournment • 4%4 igia 41....414 to/ 10 --- *4 *4•I'v It- ..... tki e•tri•Ni*... ttofor _ ligi :der lib ar - crit . 'L ----10 ) D, 1,' I IN A . LA i. .gyp J WHAT: Greencastle Board of Park Commissioners Meeting WHEN: 7:30 p.m., Thursday, November 7, 2019 WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order 2. Public Input 3. Park Special Use Requests a. Putnam County Hospital Benefit Gala Request for Donation b. 4. Approval of Minutes • a. Regular Meeting—Thursday, October 3, 2019 b. Special Meeting—Monday, October 28, 2019 5. Finances -Approval of Monthly Claims & Invoices 6. Old Business- Greencastle Aquatics Center Improvement Project 1) Energy Conservation Solutions, Inc.—Aquatics Center Interior Improvement Project Update & Color Choice Decisions 2) HWC—Aquatic Center Exterior Improvement Update 7. New Business a. Holiday Pie Baking Contest Fees and Rules b. Brickmania: Brickheadz"Santa's Crew!" 8. Director's Report/Upcoming Programs a. Youth Basketball Program- Registration Update b. My First Shot! Basketball Program- Registration Update c. Model Railroading 101 Program Update d. Brick-Mania: "It's Turkey Time!" e. December Annual Holiday Contests 1) Gingerbread House Contest 2) Brick-Mania: Santa's Sled Contest f. Brick-Mania Christmas Party! g. Brick-Mania: "Santa's Crew!" ID9. Next Meeting Thursday, December 5, 2019, 7:30 p.m. in Greencastle City Hall (Will begin with Holiday Contest judging at 7:15 p.m.) 10. Adjournment Breakfast the At the Putnam Inn on t\ Saturdayti ,joN y, December 14th Seating is SOLD OUT! WHAT: Greencastle Board of Park Commissioners' Meeting WHEN: Tuesday, December 10, 2019 TIME: 7:00 P.M. WHERE: Greencastle City Hall Meeting Room AGENDA • Call to Order • Public Input/ Special Park Use Requests • • Approval of Minutes - Regular Meeting held Thursday,November 7, 2019 • Finances o Approval of Departmental Transfers o Approval of Monthly Claims & Invoices o 2020 FY Budget Discussion • Friends Of The Park, Special Projects, and Old Business o Energy Conservation Solutions, Inc.—Aquatics Center Interior Improvement Project Update & Color Choice Decisions o HWC —Aquatic Center Exterior Improvement Update • New Business • Director's Report • Set January Park Board Meeting date(s) o Regular Meeting - January 2nd is first Thursday of the month o Discuss dates for Board Retreat o Set Days and Dates for Monthly Park Board Meetings 0 • Adjournment